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Blog - How Not To Write An Email

This blog discusses how not to write emails by making common mistakes. It recommends avoiding abbreviations, emojis, ALL CAPS, being too informal or rude in tone. Emails should be concise, covering one topic at a time so recipients can address and respond to the topic quickly. They should have clear calls to action and be proofread for spelling and grammar mistakes.

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Abinav Narayanan
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58 views

Blog - How Not To Write An Email

This blog discusses how not to write emails by making common mistakes. It recommends avoiding abbreviations, emojis, ALL CAPS, being too informal or rude in tone. Emails should be concise, covering one topic at a time so recipients can address and respond to the topic quickly. They should have clear calls to action and be proofread for spelling and grammar mistakes.

Uploaded by

Abinav Narayanan
Copyright
© © All Rights Reserved
Available Formats
Download as PDF, TXT or read online on Scribd
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BLOG - HOW NOT TO WRITE AN EMAIL

We write emails nearly everyday. But are we really writing emails with
proper etiquette and grammar? Have we ever written “hey wassup” to our
boss and then wondered why he was mad at you for days?
This blog doesn’t teach you how to write an amazing email, but just the
opposite- ‘How not to write an email.’

The most common mistake people often make when writing emails is using
abbreviations and emojis. For example, one could write “hey, i gtg soon
today, ttyl. Hmu if you have any probs”. [GTG- got to go, TTYL- talk to you
later, HMU-hit me up]. The reader expects unambiguous and clear
communication, and in corporate scenarios the importance of clear
communication can not be overstated. In such situations, drop your internet
slang to write an email that is not too informal or resembles your school
group chat.

How would it feel if someone shouts at you as soon as you wake up? It will
irritate even the calmest and most composed souls. That’s exactly how it
would feel if one writes the whole email in uppercase. “HEY JOHN, I
DON’T HAVE THE RESOURCES NEEDED FOR THIS JOB. HELP ME
OUT ”. Now imagine you’re that poor John reading this email right after
logging in. Make sure your tone is not too rude, or arrogant over an email.
With a good subject line, you’ll see increased open rates. Once a prospect opens
your email, the quality of your CALL TO ACTION directly affects your response
rates. It’s the last impression you’ll leave on them. Without a clear, specific call to
action, how is your prospect supposed to respond? They need a reason to respond
to your email whether it might be a follow up email or a thank you email, that’s
where your CALL TO ACTION comes in. Keep it specific and to the point.

Email is meant to be read quickly. Leaving your inbox open all day is detrimental
for productivity. So, don’t send out a week’s worth of assignments or discussions in
one email. This will only make it so the recipient has to keep referring back to this
one message. They will have to more tabs open than necessary and spend too much
time moving back and forth between the email and what they’re doing. Instead,
keep your emails clear and concise so that the recipient can address the topic and
move on. Make sure that you cover one topic or project at a time, and each
message can be read and responded to in a matter of minutes. Additionally, long
text-heavy emails usually frustrate or, even worse, annoy the recipients!

Even though it may sound very basic it is important to check for any spelling
mistakes or grammatical errors before hitting that send button. This will make sure
that the content you want to deliver is delivered in the intended way.

So next time when you write an email to someone, keep these things in your mind
to avoid and write a better email which can be a pleasing and an engaging one to
the reader.

Write messages that are relevant, clear, to-the-point, brief, and use appropriate
language. Make sure recipients have an alternate way to contact you that is easy to
access.

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