Classified as MARAFIQ Internal Use

Power and Water Utility Company Document ID No: MEHP-1-SF-021

for Jubail and Yanbu No. of Page (s): 14 (excluding this page)
Rev. No: 2
Document Approval Form (DAF) Issuance Date: 20 02 2020

TITLE OF DOCUMENT Risk Assessment Procedure

Revision No. Date Revision Details Section Revised
Rev. 1 09-09-2014 General Revision General Revision
Restructured as per SAP EHS
Rev. 2 19-02-2020 All
Module
Prepared by:
Name Title/Dept. Signature Date
Superintendent,
Abdulrahman Kheraishi Safety & Loss Prevention,
Industrial Security
Specialist II, Safety
Mohd Mujahid
Industrial Security - Yanbu
Reviewed by:
Name Title/Dept. Signature Date
Manager, Industrial
Fouad Abduljaleel Jambi
Security - Yanbu
Mohammed Hassan Al- Manager, Industrial
Shammari Security - Jubail

Approved by:
GM, Industrial Security,
Fahad Muhajje Al-Anazi 20/02/2020
EHS&S
Name Title/Dept. Signature Date
Issued by:
Jordan Dela Torre Toriaga Document Controller, IMS 20/02/2020

Name Title/Dept. Signature Date

Document Classification Document Distribution List
Tick ✓ one for Classification: EMT
Public All Managers (J/Y)
✓ Internal Use SharePoint
Private
Confidential

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Classified as MARAFIQ Internal Use
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Rev. No.: 2
Risk Assessment Procedure Issuance Date: 20 02 2020

1.0 Purpose
To enable the identification of hazards at work, and the risk assessment of those hazards
are key to a successful occupational health and safety management system. The risk
assessment procedure is the opportunity to be proactive and to identify those situations in
the workplace that might cause illness or injury; and to address these situations before their
consequences happen.
The purpose of this procedure is to define the requirements for Risk Assessments to be
conducted and approved, thereby enabling safety standards within Marafiq to be
improved, periodically reviewed and maintained.

2.0 Scope

The scope of this procedure includes all Marafiq controlled locations & activities requiring
PTW for execution involving employees or / and contractors. Preparation of Risk
Assessment is fully automated through SAP - EHSM module. In case of unavailability of SAP,
Risk Assessment can be prepared manually.

3.0 Acronyms & Definitions

3.1 Acronyms
SN Acronyms Description
1 APR Authorized Permit Receiver
2 RA Risk Assessment
3 EHSM Environment, Health and Safety Management
4 HCDD Human Capital Development Department
5 MS Method Statement
6 MIRA Marafiq Integrated Risk Assessment
7 OHS Occupational, Health and Safety
8 RA Risk Assessment
9 RPN Risk Priority Number
10 SOP Standard Operating Procedure
11 RHM Risk Heat Map
12 URAC Unified Risk Assessment Criteria

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3.2 Definitions

SN Item Definitions
The evaluation of possible harm (consequence), together with the
Risk
1 likelihood that the harm will be realized, in order to determine necessary
Assessment
control measures.
Something with the potential to cause harm. This can be a substance,
2 Hazard plant, process, or environment; and be physical, chemical, biological,
ergonomic, or combinations of these.
The chance of something happening, usually measured in terms of the
3 Risk likelihood of harm from a hazard being realized combined with the
consequences of that harm.
Existing
Items (Physical or Procedural) used to eliminate, reduce or control the
4 Control
risk that are existing in place.
Measures
Additional
Further items (Physical or Procedural) used to eliminate, reduce or control
Control
the risk.
Measures
A documented plan of work identifying all key steps, the significant hazards
Method
5 that may result from not adhering to the agreed plan and the control
Statement
measures that will be implemented to avoid those hazards
The risk assessor responsible for leading a team of employees for a
6 Team Leader
particular risk assessment.
Team
7 A member of the team for a particular risk assessment
Member
8 Initial Risk The risk result from performing any work step or activity
9 Residual Risk The risk remains after applying additional control measures
RHM is a 5 × 5 two-dimensional risk matrix. The matrix demonstrates the
increase in probability (Likelihood) in the vertical axis and the potential
consequence (Impact) of an incident in the horizontal axis. Impact is
Risk heat classified as health & safety, environmental and financial consequences.
10
Map
Risk values are generated through multiplying probability (Likelihood) by
the potential consequence (impact). The potential consequence (impact) is
determined by using the URAC (Unified Risk Assessment).

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Table - a
Likelihood Risk Bands
Medium CriticalCritical
5 Expected High (10) High (15)
(5) (25) (20)
Highly Medium Critical High
4 Low (4) High (12)
likely (8) (20) (16)
Risk Heat Medium Medium High High
11 3 Likely Low (3)
Map Table (6) (9) (15) (12)
Medium High Medium
2 Slight Low (2) Low (4)
(6) (10) (8)
Not Medium
1 Low (1) Low (2) Low (3) Low (4)
likely (5)
Minor Moderate Important Material Severe
Impact 1 2 3 4 5
Table - b
Score Range (RPN) Risk Level
Risk Bands / 1–4 1 Low
12
Risk Levels 5–9 2 Medium
10 – 19 3 High
20 – 25 4 Critical

The following table illustrates the defined score range against each level
along with typical risk mitigation strategies.
Table - c
Score Risk Level Typical Mitigation Strategies
Range
Mitigation 1–4 Low (1) Accept and continually monitor the risk.
strategies of 5–9 Reduce/transfer the risk to acceptable level.
13 the Risk Medium (2)
Level Table
10 – 19 Reduce/transfer/avoid the risk to acceptable
High (3) level – priority action/decision required.

20 – 25 Reduce/transfer/avoid the risk to acceptable

Critical (4) level – high priority or immediate
action/decision required.

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Unified Risk
The URAC of the company is a two dimensional criteria, i.e., each risk is
Assessment
14 assessed based on (1) impact of an event or a series of similar events and
Criteria
(2) likelihood of occurrence of such an event or a series of similar events.
(URAC)

Table - d
Score Description Environment
• Environmental catastrophe
• Long-term environmental damage (require
5 Severe >5 years to recover)
• Require SAR >40 million to restore or rectify
• Revoke of EPO
• Significant environmental damage
• Medium-term environmental damage
(require >1-5 years to recover)
4 Material • Require SAR >4 million up to 40 million to
restore or rectify
• RCER Class III violations (continuous
environmental violation)
• Short-term environmental damage (require
15 >24 hours but <1 year to recover)
Environment
• Require SAR >400,000 up to 4 million to
Impact Scale 3 Important
restore or rectify
• RCER Class II violations (frequent
environmental violation)
• Marginal environmental damage which can
be corrected within 24 hours
2 Moderate • Require SAR >100,000 up to 400,000 to
restore or rectify
• RCER Class I violations
• Negligible environmental damage which can
be corrected within 2 hours
1 Minor • Require SAR 40,000 up to 100,000 to restore
or rectify
• RCER Class 0 violations

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Table - e
Score Description Health & Safety
· One or more fatality of employee,
5 Severe
contractor staff or public
· Permanent total disability of one or
4 Material
more employees, contractor staff or public
· Lost time injury
3 Important · In-patient medical care required for
OHS Impact
16 employee, contractor staff or public
Scale
· Minor injury or illness with reversible
2 Moderate health effect
· Restricted work case
· Slight injury or health effect
1 Minor · Out-patient medical treatment to
employee, contractor staff or public

Table - f
Score Description Financial – Site (SAR)

5 Severe >40 million

Property
4 Material >4 million to 40 million
17 Damage
Impact Scale 3 Important >400,000 to 4 million

2 Moderate >100,000 to 400,000

1 Minor 40,000 to 100,000

Table- g
Score Description
Likelihood of 5 Expected
18 4 Highly Likely
consequence
3 Likely
2 Less Likely
1 Remote

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4.0 Responsibilities

Item Activities Responsible

The Central Safety Committee will review the performance of Central Safety
4.1 departments in the effective implementation and review of Committee
Risk Assessments.
Department Managers will ensure that
• Risk Assessments are in place for locations, activities,
substances and roles where significant risks are present
within their departments.
• Risk Assessments, SOPs and method statements are
documented
• Risk Assessments, and the SOPs associated with them, are Department Managers
4.2
timely reviewed to ensure their continued relevance.
• There are a sufficient number of trained and experienced
employees within their department to conduct the risk
assessments required and to produce the SOPs and
methods statements
• SOPs and method statements are being communicated to
employees and others who may be affected by them.
Superintendents and Supervisors will ensure that
• Risk assessments are in place for locations, activities,
substances and roles where significant risks are present
within their sections.
• Risk assessments, and the SOPs associated with them, are
reviewed sufficiently frequently to ensure their continued
Superintendents and
relevance.
4.3 Supervisors
• Existing control measures identified are maintained and
that additional control measures identified are
implemented in a timely manner.
• Risk assessments, SOPs and method statements are
documented.
• There are a sufficient number of trained and experienced
employees within their sections to conduct the risk

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assessments required and to produce the SOPs and

methods statements.
• Superintendents and Supervisors will usually carry out risk
assessments for their sections. They will communicate
SOPs and method statements to employees and others
who may be affected by them.
The OHS Section will
• Advice the Central Safety Committee, and guide all
departments in the preparation of risk assessment and
method Statements.
• Review risk assessments in line with method Statements. OHS Section
4.4
• OHS Section reserves the right to be involved in the
carrying out of any risk assessment, to review the risk
assessments and require improvement, where required.
• Ensure that HCD Department has scheduled the required
training in their yearly training calendar.
Employees will ensure that they understand the SOPs and
method statements relevant to their work and will work in
accordance with the control measures described within them.
Employees
4.5 They will communicate to their line-managers any hazards not
adequately controlled or any shortcomings in the proposed
control measures. Employees will participate in hazard
identification and risk assessment activities when requested.
Team Leaders will ensure that their team (i.e. Two other
members preferably APR, Supervisor, work crew or safety
officer / OHS Champion) conducts risk assessments that are
thorough, proportionate to the level of risk and that the
significant findings of the risk assessments are recorded. Team Leaders
4.6
Team Leaders will ensure that SOPs or method statements
are produced that capture the control measures identified by
the risk assessments and that any additional control
measures required are communicated to the appropriate
manager for implementation.

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Team Members will assist Team Leaders in the risk assessment

process and will use their technical or operational expertise,
experience and knowledge to ensure the suitability and
sufficiency of risk assessments. Team Members
4.7
Team Members will assist in the production of practical SOPs
and method statements. Contactor RA Team shall mandatorily
include their Safety Officer as member.

5.0 Validity
This document will remain valid until the need for its subsequent revision of contents

6.0 Procedure
6.1 Risk Assessment
6.1.1 Identify the Job steps and Hazards
Risk Assessments are required for non-routine jobs or routine job for the assessment and
control of occupational health, safety and environmental hazards and risks in order to
provide and maintain a safe and healthy workplace.
For the Specific activity to be assessed, identify the Job steps and Hazards
A multidisciplinary risk assessment team is formed with minimum 3 members including
team leader. The Team Leader will ensure that a method statement is prepared by the
execution team. A method statement should communicate, as a minimum:
• Step by step Job activities
• Anticipated Hazards / risks
• Resources and equipment required / available
• Competencies required
• Emergency procedures
The team then starts identifying the hazards associated with each job step as listed in
Method statement. Hazard identification may be facilitated by using observation, reviewing
records of accidents and incidents, reviewing incidents outside Marafiq, interviewing
individuals and records of audits and inspections.

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6.1.2 Determine the Potential Consequences

The risk assessment team will determine the potential consequences associated with each
hazard that could affect Marafiq or those affected by Marafiq’s operations. Ensure that the
separate groups who could be affected are considered including employees, contractors,
visitors, members of the public. Also consider different forms of loss such as injury, ill-
health, damage, environmental impact and loss of production.

6.1.3 Identify & review existing control measures

The risk assessment team will identify and review any existing control measures to reduce
the likelihood or severity of the hazards being realized. These control measures may
include OHS procedures, training and competence, standards of equipment and vehicles
purchased, standards of design, standby-equipment, security measures, fire protection
measures and standards of maintenance and spares.

6.1.4 Evaluate the Initial risk rating

The risk assessment team will review the existing control measures and consider their
effectiveness in light of the occurrence of incidents and potential loss-events in the
preceding period. In considering how effective the control measures are and how likely the
threat is to occur they will form an opinion of the level of risk to the organization and
whether more needs to be done. The initial level of risk is rated by using URAC followed by
RHM.

The Initial risks shall be calculated as per the rating criteria detailed in tables d, e, f & g
above to decide on at Risk Priority Number (RPN) from the table b.
RPN is calculated as ‘RPN=Impact X Likelihood’.
Use table ‘a’, the 5x5 Risk Heat Map to identify the rate for the Impact and likelihood.

The level of the risk may be expressed as:

• Low (level 1) – Accept and continually monitor the risk.
• Medium (level 2) – Reduce/transfer the risk to acceptable and continually monitor the
risk.

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• High (level 3) – Reduce/transfer/avoid the risk to acceptable level – priority

action/decision required.
• Critical (level 4) – Reduce/transfer/avoid the risk to acceptable level – high priority or
immediate action/decision required.

6.1.5 Identify Additional Control Measures

Any new / modified or changed hazard or in event of any incident or failure or if it has been
identified that the level of initial risk is unacceptable, effort should be made to identify
additional control measures, which may reduce the level of risk further.

While identifying and reviewing the additional control measures consideration shall be given
to the following “Hierarchy of controls” to mitigate /minimize the risk.
• Elimination
• Substitution
• Engineering Controls
• Signage, warning, training or other Administrative controls
• Personal Protective Equipment (PPE)

6.1.6 Evaluate the Residual risk rating

The risk assessment team will identify and record the additional control measures. In
considering how effective the additional control measures are and how likely the threat is
to occur they will form an opinion of the level of risk to the organization. The residual level
of risk is rated by using URAC followed by RHM.

The Residual risks shall be calculated as per the rating criteria detailed in tables d, e, f & g
above to decide on at Risk Priority Number (RPN) from the table b.

RPN is calculated as ‘RPN=Impact X Likelihood’.

Use table ‘a’, the 5x5 Risk Heat Map to identify the rate for the Impact and likelihood.

The level of the risk may be expressed as:

• Low (level 1) – Accept and continually monitor the risk.
• Medium (level 2) – Reduce/transfer the risk to acceptable level and continually monitor
the risk.
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• High (level 3) – Reduce/transfer/avoid the risk to acceptable level – priority

action/decision required.
• Critical (level 4) – Reduce/transfer/avoid the risk to acceptable level – high priority or
immediate action/decision required.

6.1.7 Record significant findings

The Team Leader will ensure that the significant findings from the risk assessment process
are documented using the Risk Assessment form or SAP-EHSM Module. This will encourage
the recording of findings in job-steps order.

6.1.8 RA Approval:
RA shall be prepared by a multi-disciplinary team consisting of minimum 3 members. The
RA shall be reviewed by Marafiq Coordinating Department and OHS section. The RA shall be
approved by Marafiq Operations Department.

6.1.9 Implement control measures

The APR / API or the job supervisor shall ensure that the control measures are implemented
on the site which are listed in Risk Assessment.

6.1.10 Communicate the Risk Assessment

The Authorized Permit Receiver will ensure that the Risk Assessment is communicated to
those involved in the proposed activity in a language and a manner that can be understood.
This may mean breaking the explanation up into smaller task-specific explanations or daily
briefings. The Risk Assessment & method statement shall be displayed adjacent to the work
location to be used as a reference.

6.1.11 Adhere to the Risk Assessment

The APR will ensure that the control measures described in the Risk Assessment are
complied with thorough supervision & monitoring.

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6.1.12 Changes
If the activity, location, substances, types of hazard encountered or equipment change
significantly, it is possible that the risks may not be controlled adequately. A minor change
such as a slight difference in location, sequence or equipment may not have any impact on
the risk. If the change is significant, the work associated with the change should be paused
while the risks are re-assessed and new control measures identified and communicated.
Marafiq OHS section is entitled to demand for the review of the RA.

Note that any changes will be documented.

6.1.13 Completion of activity / Validity of RA

The validity of the RA shall be as below.
1. For a standalone activity, once the activity is completed, for example, an excavation
job has been completed for a specific location, the risk assessment and method
statement are no more valid after completion of the job and should be archived.
2. For routine PM / CM High Risk job, the RA shall be valid for 3 years from the date of
approval if all the conditions remain same throughout the duration of the job for the
specific location. If it has been identified that the conditions have been changed
significantly or some of the job steps or hazards have not been identified, the RA
shall be re-assessed and re-approved from the concerned departments.

7.0 Safety Concerns and Controls

7.1 Potential of exposures to work sites specific hazards while monitoring and visits at site.
Hazardous situation may affect the personnel or operation. Hence, appropriate measures
shall be taken to control & mitigate the risks.
7.2 Work site-specific work instructions and precautions to be followed with all the appropriate
PPE’s.
7.3 Follow the basic safety rules of Marafiq.
7.4 Ensure the availability of approved MIRA for the associated safety risks & controls in regards
to the Outage & Incidental tripping of Power & Water Units. The MIRA has to be attached
with PTWC along with Risk Assessment.

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8.0 Environmental Concerns and Controls

8.1 N/A

9.0 Documents, layouts, drawings referred

Item Title Reference/Doc. ID Number Page

Safety and Fire Protection Directives
1 NA
for Industrial Facilities - HCIS
2 Control of Contractors MEHP-1-SF-012 NA
3 Marafiq Integrated Risk Assessment MCGP-1-IM-021 NA
4 Document control Procedure MCGP-1-IM-001 NA
Occupational Health and Safety Management
5 ISO 45001 NA
System

10.0 Materials/Equipment Needed

10.1 N/A

11.0 Forms/Format/Process Flow Diagram (PFD), Tables used

Item Title Reference/Doc. ID Number Page

1 Risk Assessment - Form MSSF-1-SF-018 NA
2 Method statement Form MSSF-1-SF-040 NA
3 PFD for Risk Assessment Appendix - 1 14

12.0 Annexes Attached

Item Title Reference/Doc. ID Number Page

1 PFD for Risk Assessment Appendix - 1 14

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Process flow diagram for Risk Assessment Appendix – 1

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