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Data Mapping

This document provides an overview of various data mapping functions in Excel including V-lookup, H-lookup, Index, Match, Offset, and creating dropdowns. It explains the syntax and examples of each function. V-lookup and H-lookup are used to perform exact or approximate matches on values and return corresponding data from tables. Index and Match can be used together to perform advanced lookups. Offset returns cells or ranges that are offset by a specified number of rows and columns. Dropdowns allow users to select from a list of values in a cell rather than typing manually.

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riya
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37 views

Data Mapping

This document provides an overview of various data mapping functions in Excel including V-lookup, H-lookup, Index, Match, Offset, and creating dropdowns. It explains the syntax and examples of each function. V-lookup and H-lookup are used to perform exact or approximate matches on values and return corresponding data from tables. Index and Match can be used together to perform advanced lookups. Offset returns cells or ranges that are offset by a specified number of rows and columns. Dropdowns allow users to select from a list of values in a cell rather than typing manually.

Uploaded by

riya
Copyright
© © All Rights Reserved
Available Formats
Download as PDF, TXT or read online on Scribd
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Data Mapping

Learning Objectives
• V-lookup
• H-lookup
• Index
• Match
• Offset
• Dropdowns

2
V Lookup in Excel

It is used to make a exact match or approximate match and find values from leftmost
Column.
• Syntax : =VLOOKUP(Look Up value, Table Array , Column Index number , range look
up bool value)
• Example : =VLOOKUP(D12,A3:E8,5,FALSE)
• 1st Argument - D12 will have value to be matched. Here say 103
• 2nd Argument - A3:E8 would be the table in which the value would be matched in
leftmost Column.
• 3rd Argument - 5th Column of the selected table
• 4th Argument - False means ( Exact Value ) If True then ( Approximate Value i.e max
value less than the 4th argument)
V Lookup in Excel

• VLOOKUP function always looks up a value in the leftmost column of a table and
returns the corresponding value from a column to the right.
• It is Case-insensitive
• In case of multiple matches it will take First Match
• If no value is matched it returns null
H Lookup in Excel

It is used to make a exact match or approximate match and find values from topmost
row.
• Syntax : =HLOOKUP(Look Up value, Table Array , Column Index number , range look
up bool value)
• Example : =HLOOKUP(D12,A3:E8,2,FALSE)
• 1st Argument - D12 will have value to be matched. Here say 103
• 2nd Argument - A3:E8 would be the table in which the value would be matched in
topmost row.
• 3rd Argument - 2th row of the selected table
• 4th Argument - False means ( Exact Value ) If True then ( Approximate Value i.e max
value less than the 4th argument)
H Lookup in Excel

• HLOOKUP function always looks up a value in the topmost row of a table and
returns the corresponding value from a column to the right.
• It is Case-insensitive
• In case of multiple matches it will take First Match
• If no value is matched it returns null
Match in Excel

• It returns the position of a value in a given range

– Syntax : =MATCH(lookup range, row number)


– Example : =MATCH(A3:A9,5)  Here it the function would return returns the
5th value (second argument) in the range A3:A9 (first argument)
Index in Excel

• It returns returns a specific value in a one-dimensional range.

– Syntax : =INDEX(lookup value, lookup range, match type)


– Example : =INDEX(F13,A3:A9,0)  Here it would look for value o F13 in range
from A3 to A9 with exact match and return the position.
Index & Match in Excel

• To perform advance lookups we can use INDEX & MATCH function together.
• We can get the index value from MATCH function and then use this value in INDEX
function for getting the value.

– Example : =INDEX(D3:D9,MATCH(103,A3:A9,1))  Here, match function will


return value of row with respect to 103 in range A3 to A9 then this 5 will be
used by Index function to lookup in 5th row of range D3 to D9.
Two way lookups in Excel

• To perform two way lookups we can use INDEX & MATCH function together.
• We can get the index values from two MATCH functions and then use this value in
INDEX function for getting the value.

– Example : =INDEX(B26:D27,MATCH(F25,A26:A27,1),MATCH(F26,B25:D25,1))
Here,1st match function will return value of row with respect to F25 in range
A26 to A27 and 2nd match function will return value of column with respect to
F26 in range F26 to B25 then this coordinates will be used by Index function to
lookup for exact value.
Offset in Excel

• It returns returns a cell or range of cells that is a specified number of rows and
columns from a cell or range of cells.
– Syntax : =OFFSET(reference, row, column, height, width)
– Example : =OFFSET(A2,3,3,1,1) reference point will be A2, It will move 3 rows
below and 3 columns right. Fetch 1 value in height and 1 width reference value.
– Example : =SUM(OFFSET(B2,2,2,2,1)) reference point will be B2, It will move
2 rows below and 2 columns right. Fetch 2 values in height and 1 in width and
return sum.
Dropdown in Excel

• Instead of typing you can take values from users as a list of data in the form of
Dropdown menu.
• Steps to add a Dropdown.
– Select a cell where you want to make a dropdown in Sheet 1
– make a list of cities in different cells in Sheet 2 which you want as options in dropdown.
Dropdown in Excel

• Select the cell where you want to


add dropdown and hit “Data
Validation” button.
• Select List in Allow section.
• In Source select the cell of all
the cities ( dropdown options)
• Hit okay
Dropdown in Excel

This is how your drop down menu


Would appear in the selected cell.
The End

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