School Management System
Submitted by:
Muhammad Kaleem Ullah
FA19-BCE-007
Hamza Umar
FA19-BCE-026
Subject: Database Systems I (CSC371)
Semester: 5th
Program: BS in Computer Engineering
Course Instructor:
Miss Aqsa Hameed
Lab Instructor:
Engr. Ayesha Sadiq
Department of Electrical and Computer Engineering
COMSATS University Islamabad, Attock Campus, Pakistan.
Abstract
Education system forms the backbone of every nation. And hence it is important to
provide a strong educational foundation to the young generation to ensure the devel-
opment of open-minded global citizens securing the future for everyone. Advanced
technology available today can play a crucial role in streamlining education-related
processes to promote solidarity among students, teachers, parents and the school staff.
Education is central to development. It is one of the most powerful instruments
for reducing poverty and inequality and lays a foundation for sustained economic
growth. With this aim currently our government has given special emphasis to the
educational sector and school improvement activities such as continuous professional
development for teachers, training and upgrading teachers and capacitating schools
with manpower and materials are among the major actions which have been taken in
both primary and secondary schools.
In order to facilitate and simplify these actions one of the major tool is to have
automated school management system. School Management System(SMS) consists
of tasks such as registering students, attendance record keeping to control absentees,
producing report cards, producing official transcript, preparing timetable and pro-
ducing different reports for teachers, parents,and officials.
Automation is the utilization of technology to replace human with a machine that
can perform more quickly and more continuously. By automating SMS documents
that took up many large storage rooms can be stored on few disks. Transcript im-
ages can be annotated. It reduces the time to retrieve old transcripts from hours to
seconds. However, the school system in the government schools of Pakistan is not
automated and the record officers generate transcripts and reports manually and the
school administrators use their experienced knowledge of miss and hit approaches to
prepare timetables.
Contents
List of Figures xii
List of Tables xiii
1 Introduction 1
1.1 Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1
1.2 Objectives . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2
1.3 Project Scope . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2
1.4 Features of Web-Based School Management System . . . . . . . . . . 2
1.5 Report Breakdown . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6
2 Literature Review 7
2.1 Literature Survey . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7
2.2 Introduction to Database Management System . . . . . . . . . . . . . 7
2.3 Applications of Database Management System . . . . . . . . . . . . . 8
3 Proposed Methodology 9
3.1 Proposed Methodology . . . . . . . . . . . . . . . . . . . . . . . . . . 9
3.2 Entity Relation Diagram . . . . . . . . . . . . . . . . . . . . . . . . . 10
3.3 Tools/Platform, and Softwares . . . . . . . . . . . . . . . . . . . . . . 11
3.3.1 MySQL Workbench CE 8.0 . . . . . . . . . . . . . . . . . . . 11
3.3.2 HTML . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11
3.3.3 PHP . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11
3.3.4 XAMPP . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12
3.4 Project Working Manual . . . . . . . . . . . . . . . . . . . . . . . . . 12
4 Results 21
4.1 Home Page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21
4.2 Admin . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22
4.3 Teacher . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22
4.4 Student . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23
4.5 Parents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24
4.6 PHP Admin View . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24
5 Conclusion and Future Work 25
5.1 Conclusion . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25
5.2 Strengths of The Proposed System . . . . . . . . . . . . . . . . . . . 25
5.3 Future Work . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26
Bibliography 27
xi
List of Figures
1.1 School Management System . . . . . . . . . . . . . . . . . . . . . . . 1
3.1 Entity Relation Diagram of SMS . . . . . . . . . . . . . . . . . . . . 10
3.2 MySQL Logo . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11
3.3 HTML Logo . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11
3.4 PHP Logo . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12
3.5 XAMPP Logo . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12
3.6 XAMPP Control Panel View . . . . . . . . . . . . . . . . . . . . . . . 13
3.7 XAMPP Control Panel View . . . . . . . . . . . . . . . . . . . . . . . 13
3.8 Search Panel View . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14
3.9 Services Panel View . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14
3.10 XAMPP Control Panel View . . . . . . . . . . . . . . . . . . . . . . . 15
3.11 File Location to be Copied . . . . . . . . . . . . . . . . . . . . . . . . 15
3.12 Destination File Location . . . . . . . . . . . . . . . . . . . . . . . . 16
3.13 phpmyadmin view . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16
3.14 phpmyadmin Database view . . . . . . . . . . . . . . . . . . . . . . . 17
3.15 phpmyadmin view . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17
3.16 phpmyadmin view . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17
3.17 phpmyadmin view . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18
3.18 phpmyadmin view . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18
3.19 phpmyadmin view . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19
3.20 phpmyadmin view . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19
3.21 localhost/std1 view . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19
3.22 localhost/std1 view . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20
3.23 Project Front Page . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20
4.1 Home Page of SMS . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21
4.2 Admin View . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22
4.3 Teacher View . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23
4.4 Student View . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23
4.5 Parent View . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24
4.6 phpAdmin View . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24
xii
List of Tables
xiii
Chapter 1
Introduction
1.1 Introduction
Now a days education plays a great role in development of any country. Many of
education organizations try to increase education quality. One of the aspects of this
improvement is managing of school resources. School Management System carried on
by any individual or institution engaged in providing a services to students, teach-
ers, guardians and other persons are intermediary that performs one or more of the
following functionalities Student Admission, Employee Registration, Student List,
Employee List, Student Attendance, Employee Attendance, Student Routine, Re-
sult Management, Payroll & Accounts. School Management System (SMS) is such
a service which provides all services for an educational institute to make your life
easier and faster by assuring its performance. Easy User Management System, Easy
Admission Process, Easy Attendance System[1].
Figure 1.1: School Management System
SMS is a system that will provide you a birds eye view of the functioning of the
entire educational institution. By using the latest technologies and helps to make
1
decision making a lot faster, effective and easier than ever before and will improve
the overall quality of education of the institution. The implementation of the system
was done using PHP, html and SQL Server technologies, allowing system to be run
in Windows OS. SMS managed education institution by simplifying and automating
processes and addressing the needs of all stake holders helping them to be more
efficient in their respective roles.
1.2 Objectives
The objective of this project describes how the aim of the project can be achieved.
The objectives of the projects are as follows:
• To choose appropriate methodology to follow for the development of School
Management System.
• To enhance the use and efficiency of authorized School management system.
• To provide easy, safe, effective and attractive interface design that will be easy
to navigate.
1.3 Project Scope
Developments in information technology have been impacting upon educational or-
ganizations, schools management have been using management system in order to
improve the efficiency of administrative. In management system, in order to ensure
the efficiency and effectiveness of school administration the design of right manage-
ment system come to be key issue. The system that the author is aiming to develop
is a school management system that will help to keep track of all data with better
and reliability of a computerized system. The proposed school management system
will come out with enhance functions and features which the current system does not
possess, these functionalities will be explained in detail in the next coming chapter [1].
The proposed system will control, manage data and process to support adminis-
trators, student, teachers, and secretaries. Other features that the proposed system
will provide is proper security, which means the system, will be more secured that
only the authorized personnel can access the system. The system restricted that the
student cannot access the system only the authorized users can access the system.
These features empower the administrators, teachers and secretary to spend less time
managing administrative works and to avoid data redundancy and loss of data and
other problems involve in the current system. Information processing and sharing
saves a significant amount of paper in the school. The new features will add value to
organization and improve the schools image[2].
1.4 Features of Web-Based School Management
System
Following table will let us know about the different features of the web-based school
management system.
2
Multi login support in which different people
can login.
• Admin
• Teacher
• Students
• Parents
Multi Login
Will manage student’s affair
• Attendance
• Marks
• Classes
• Fee
• Exams
• Grades
Student Management
Will manage teacher’s details
• Classes
• Marks Entry
• Salary
• Timetable
• Exams
Teacher Management
Attendance management will also be done
• Attendance chart
• Present
• Absent
Attendance Management
Will manage salary of teachers and other
administration
• Total salary
• Monthly salary
• Yearly salary
Salary Management
Timetable will also be set by the web and can
be easily available to everyone
• Teachers
• Students
• Parents
Timetable Management
Exams management will also be the part of
our project
• Exam’s creation
• Grades
• Classes
• Timetable
Exam Management
All the other petty cash management will
also be done
• Fines
• Prizes
Petty Cash Management
Event management is also part of the project
• Event notification
• Event details
• Event arrangement details
• Roles and organization
Event Management
Notification management of different things
will also be done.
• Event
• Fee
• Exams
• etc.
Notification Management
An online chat platform will also be provided
in which student, teacher and parents can also
communicate with each other.
Online Chat
Classroom management from their
availability for every class will be also
mentioned.
Classroom Management
Grade management including
• every exam marks
• every class marks
• every subject mark
Grade Management
Subjects will also be managed by the web
base school management system
Subject Management
All the invoice management will also be
done by the system.
Invoice Management
1.5 Report Breakdown
In this introduction chapter we have given an overview about the project, objectives
of our projects, features which are the part of our project. In the chapter number two,
we will provide a details about the tools/platform, hardware and software requirement
specifications, in third chapter, We will describe how the database of the project is
being implemented, in fourth chapter we will briefly discuss how the user interface of
the project is being designed, and fifth chapter will contain the results, conclusions
and future directions.
6
Chapter 2
Literature Review
In the chapter 1 we have given the introduction of our project, motivation behind
doing that, project scope, Features of Web-Based School Management System and a
report break down. Our introduction chapter is giving a complete overview of this
project. This chapter is about studies and literatures that are related to the School
Management that extended the knowledge related to our project idea, guide us to
improve and develop our proposed system more effectively.
2.1 Literature Survey
This is a new attempt to speed up the process of managing data in an educational
institute. The existing systems are time-consuming and there are many difficulties
faced by the administrator to get information about each and everyone within the or-
ganization. Presently in many institutions, most of the tasks are carried on manually
such as Employee Registration, Student List, Employee List, Student Attendance,
Employee Attendance, Student Routine, Result Management etc,. There are many
difficulties faced by instructors, parents, administration, and students for carrying
out data related to different activities.
2.2 Introduction to Database Management Sys-
tem
DBMS stands for Database Management System. We can break it like this DBMS=
Database +Management System. Database is a collection of data and Management
System is a set of programs to store and retrieve those data. Based on this we can
define DBMS like this: DBMS is a collection of inter-related data and set of programs
to store and access those data in an easy and effective manner. Database system are
basically developed for large amount of data. When dealing with huge amount of
data, there are two things that require optimization: Storage of data and retrieval of
data.
According to the principles of database systems, the data is stored in such a way
that it acquires a lot less space as the redundant data(duplicate data) has been re-
moved before storage. Along with storing the data in an optimized and systematic
manner, It is also important that we retrieve the data quickly when needed. Database
system ensures that data is retrieved as quickly as possible.
7
2.3 Applications of Database Management System
The development of computer graphics has been driven both by the needs of the
user community and by the advances in hardware and software. The applications of
database are many and varied; it can be divided into four major areas:
1. Hierarchical and network system
2. Flexibility with relational database
3. Object oriented application
4. Interchanging the data on the web for e-commerce
8
Chapter 3
Proposed Methodology
In the previous chapter, we have discussed the theories that support this project
related to the School Management System. In this chapter we will proposed our
methodology for this project while giving details about proposed methodology ER
diagram, database implementation, software being used in this project.
3.1 Proposed Methodology
The proposed School Management System (SMS) will dealt with all this issues that
the current system is facing all the process are suggested to be executed more effi-
ciently and effectively without any difficulties.
All the processes and operations in the current school management system are ex-
ecuted manually inform of paper. This makes all the process difficult to the school
administrators, teachers and other officials to carry out. All the records of students,
staffs and many other important data related to the school are kept indifferent files.
There is a need to rehabilitate their system to computerized school management sys-
tem so that that they will efficiently carry their work without any difficulties.
The proposed system will remove the all the manual process of ,updating record,
searching data eliminate registering student and teachers, forming classes ,assigning
teachers , entering student exam details, generating time table, uploading student
result, and many other functionalities needed by the end users. By automating the
system, it will extremely improve the way school function, which will also improve
efficiency and managerial effectiveness[1].
There is also high risk of losing data in the current manual system because school
management use to store all their data in the same place but different files.This
problem will be address by introducing new feature in to the proposed SMS that
will enable the administrator to store information about, students, teachers, subject,
exam details, and time table, attendance and so on, and also the teacher will be able
to enter students marks and so that back up can be done when any data lost etc.
All this features will be simplified in an easiest way so that they will carry out their
workloads efficiently without any difficulties.
9
3.2 Entity Relation Diagram
Figure 3.1: Entity Relation Diagram of SMS
10
3.3 Tools/Platform, and Softwares
Following are the software and their requirements which we have used for this project.
3.3.1 MySQL Workbench CE 8.0
MySQL Workbench is a visual database design tool that integrates SQL development,
administration, database design, creation and maintenance into a single integrated
development environment for the MySQL database system. It is the successor to
DBDesigner 4 from fabFORCE.net, and replaces the previous package of software,
MySQL GUI Tools Bundle.
Figure 3.2: MySQL Logo
3.3.2 HTML
The HyperText Markup Language, or HTML is the standard markup language for
documents designed to be displayed in a web browser. It can be assisted by technolo-
gies such as Cascading Style Sheets (CSS) and scripting languages such as JavaScript.
Figure 3.3: HTML Logo
3.3.3 PHP
PHP is a general-purpose scripting language geared towards web development. It was
originally created by Danish-Canadian programmer Rasmus Lerdorf in 1994. The
PHP reference implementation is now produced by The PHP Group. PHP originally
11
stood for Personal Home Page, but it now stands for the recursive initialism PHP:
Hypertext Preprocessor.
Figure 3.4: PHP Logo
3.3.4 XAMPP
XAMPP (/’zmp/ or /’ ?ks.mp/) is a free and open-source cross-platform web server
solution stack package developed by Apache Friends, consisting mainly of the Apache
HTTP Server, MariaDB database, and interpreters for scripts written in the PHP
and Perl programming languages. Since most actual web server deployments use the
same components as XAMPP, it makes transitioning from a local test server to a live
server possible.
Figure 3.5: XAMPP Logo
3.4 Project Working Manual
Following steps will provide a complete guide to run your project using XAMPP.
1. Download XAMPP and install that. https://www.apachefriends.org/download.
html
2. Search XAMPP Control Panel in the search bar and open that.
12
Figure 3.6: XAMPP Control Panel View
3. Start Apache and MySQL.
Figure 3.7: XAMPP Control Panel View
4. If MySQL doesn’tt start, Search services on search bar.
13
Figure 3.8: Search Panel View
5. Search mySQL, right click on that and stop from there.
Figure 3.9: Services Panel View
6. Go back to XAMPP Control Panel and Start Apache and MySQL.
14
Figure 3.10: XAMPP Control Panel View
7. Find the project folder and copy from there.
Figure 3.11: File Location to be Copied
8. Go to xampp folder where you installed this, than go to htdocs and paste the
project file there.
15
Figure 3.12: Destination File Location
9. Open any browser and search http://localhost/phpmyadmin/
Figure 3.13: phpmyadmin view
10. Click on the databases
16
Figure 3.14: phpmyadmin Database view
11. Enter the name of the database of the project and press create e.g., std db
Figure 3.15: phpmyadmin view
Figure 3.16: phpmyadmin view
17
Figure 3.17: phpmyadmin view
12. Click on the import
Figure 3.18: phpmyadmin view
13. Choose the same database file and import this
18
Figure 3.19: phpmyadmin view
14. Scroll down and press on the go
Figure 3.20: phpmyadmin view
15. Open a new tab and search localhost/projectFoldername e.g., localhost/std1
Figure 3.21: localhost/std1 view
16. Click on the project name again.
19
Figure 3.22: localhost/std1 view
17. Here you go
Figure 3.23: Project Front Page
20
Chapter 4
Results
In the previous chapter, we have discussed the methodology and the software we
have used to implement this code. In this chapter we are presenting the result of our
project.
4.1 Home Page
Home page of the project is shown in the following figure.
Figure 4.1: Home Page of SMS
As we have mentioned in our project feature that it is providing multi login so
home page of the school management system is providing us following four (4) login
options:
1. Admin
2. Teacher
3. Student
21
4. Parents
4.2 Admin
We have two admin at the moment but we can add more as much as we want.
Figure 4.2: Admin View
Admin have all the access on the web base school management system and can add
and edit everything on the web.
4.3 Teacher
Teacher is having access on the tabs mentioned on the left side of the screen. We
have some teachers at the moment but we can add more as much as we want.
22
Following figure is showing a teacher login view.
Figure 4.3: Teacher View
4.4 Student
A student view is showing in the following figure, a student have some access to the
resources given to them by developers. We have some students at the moment but
we can add more as much as we want.
1. email:[email protected], password: 12345
Figure 4.4: Student View
23
4.5 Parents
A parent’s view is showing in the following figure. We have some parents at the
moment but we can add more as much as we want.
1. email:[email protected], password: 12345
Figure 4.5: Parent View
4.6 PHP Admin View
A phpmyadmin view is showing in the following figure. We can add, edit and can
delete at this platform.
Figure 4.6: phpAdmin View
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Chapter 5
Conclusion and Future Work
5.1 Conclusion
In conclusion, a database is a far more efficient mechanism to store and organize data
than spreadsheets; it allows for a centralized facility that can easily be modified and
quickly shared among multiple users. Having a web based front end removes the
requirement of users having to understand and use a database directly, and allows
users to connect from anywhere with an internet connection and a basic web browser.
It also allows the possibility of queries to obtain information for various surveys. Due
to the number of users reading and modifying student data in the department, it is
an ideal use for such a system.
5.2 Strengths of The Proposed System
Some of the proposed system functions and features will be describe in this section:
1. The most important feature of the proposed system is security, which will pro-
vide more security to the system such as login with username and password,
the system will not allow any user to access the system unless they have user
ID and password.
2. The proposed system will provide function of registering student in to the system
by the administrator.
3. The proposed system will provide function where by the administrator can add
new secretary and new teacher in to the system.
4. The proposed system provides function where by the teacher can enter student
marks in to the system and calculate student grade. However, the proposed
system includes so many other features which are not presented in the current
system.
5. The Proposed system comes with the function of generating students report
card.
6. The proposed system comes with the function of creating time table as well as
printing the time table
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5.3 Future Work
In this report, we have reported a novel idea to design School Management System.
But as there is always room for improvement, this idea can be improve more following
are the future work for this SMS.
1. We can create an app which will deal the management of the school institutions.
2. We can create that app to make it work for the off line use as well as.
3. We can create this in more efficient way to fully utilize other requirement of the
school management.
26
Bibliography
[1] E. Burke and W. Erben, Practice and Theory of Automated Timetabling III: Third
International Conference, PATAT 2000 Konstanz, Germany, August 16-18, 2000
Selected Papers, vol. 2079. Springer, 2003.
[2] J. Hedberg, B. Harper, and D. Bloch, “Educational information systems: Prob-
lems of the small educational organisation,” Australasian Journal of Educational
Technology, vol. 8, no. 2, 1992.
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