As per the new pattern by CBSE

Letter writing will be of 5 marks

Word limit −120−150 words, 2- 3 Paragraphs

Marks Breakup : 1 + 2 + 2
Format 1 Mark
Content 2 Mark
Expression 2 Mark

Points to Remember
• A business letter must be specific, factual and brief.
• It should be formal in expression.
• There is no indentation.
• Separate paragraphs and Appropriate Language

Format of Letter Writing

Sender’s Address
Date
Receiver’s Address
Subject
Salutation
Body of the letter
Complimentary Close
Enclosures

JOB APPLICATION
1. Cover Letter
2. Biodata/ Curriculum vitae
Cover Letter

It includes Qualification, Experience, Achievements, Desire to Join & Notice period

Covering Letter (Value Points)
1 Para : With reference to your advertisement…… mention post
st

2nd Para : Mention

Your qualification in brief
A summary of your achievements
Your experiences, in brief in your present job.
3 Para : Mention
rd

Your desire to join the new institution

Your emotional traits that make you suitable for the post
The notice period.
BIODATA / CURRICULUM VITAE
The Biodata or CV is generally divided into four parts as follows-
➢ Personal Details
➢ Qualifications

Apni Kaksha
 ➢ Experience
➢ References
BIODATA (Value Points)
Personal Details
1. Name
2. Father’s / Mother Name
3. Age & Date of Birth – In expanded form
4. (Telephone) Contact No.
5. Nationality
6. Permanent Address
7. Marital Status
8. Gender
9. Email Address
10. Education Qualification
Name of the Name of the Name of the Year of Passing Percentage
Examination Board/University Institution

11. Professional Qualifications

12. Experience – (from latest to the oldest along with the duration).
13. Hobbies and interests
14. Achievements and skills
15. Languages known
16. Salary Drawn
17. Salary expected
18. Testimonials ; 1. Name
Designation
Ph. No Email
19. References; 1. Name
Designation
Ph. No Email
20. Date
21. Place
22. Signature

Apni Kaksha
Q. Yor are Rahul Singh. You wish to apply for the post of Vice-Principal in DAV Public School
Pitampura. Write a letter to the Principal applying for the job. Your letter should be
accompanied by a Bio-Data.
Cover Letter
ABC House
PQR Street Sender’s address
XYZ city

12 August 20XX Date

The Principal
DAV Public School Receiver’s address
Pitampura

Subject : Application for post of vice-principal

(PARA 1)
Sir
This is with reference to your advertisement in The Employment News dated 20 March 20XX for
the post of Vice-Principal in your esteemed institution. I wish to apply for the same.
(Para 2)
With over a decade of experience in imparting quality education to senior students, I have also
handled the charge of the Science department in my present school for the past seven years. I
have been a part of the Teacher’s Association and School activities and have hosted many inter-
school events.
(Para 3)
I request you to go through the detailed account of my academic achievements and my career
graph. I look forward to a meeting with you so that I can join your prestigious institute in the
capacity of Vice-Principal. I must also mention that I need to give three month’s notice in case I
resign from my current job.

Your sincerely
A Kumar
Anil Kumar
Headmaster

Enclosed :
1. Bio data
2. Attested Certificates (4)
3. Testimonials (2)
4. References (2)
BIODATA
1. Name : Rahul Singh
2. Father’s Name : Mr. Mohan Singh
3. Age : 50 Years
4. Date of Birth : 31 January 1970
4. Telephone Number : 9696969696
5. Nationality : Indian
6. Permanent Add. : ABCD House, PQR Street, XYZ City

Apni Kaksha
 7. Marital Status : Unmarried
8. Gender : Male
9. Email Add. : [email protected]
10. Educational Qualification :
S.No. Examination Institute % Year of Passing
1. Class-XII Govt. sr. secondary school Jhansi 88 1987
2. B.Sc. DAV College Jhansi 76 1990
3. M.Sc. Jhansi University 89 1992

11. Professional Qualifications :

S.No. Examination Institute % Year of Passing
1. B. Ed. DAV Teacher’s Training college 93 1994
Jhansi

12. Experience :
S.No. Examination Institute Period of Year of Passing
Service
1. Junior Science Clayton Junior School Jhansi 1994-1995 Better Prospects
Teacher
2. Middle School Laxmi Public School 1995-1997 Promotion
Science
Teacher
3. Head Science Laxmi Public School 1997-till Better Prospects
Department date

13. Interests and Hobbies : Stamp Collecting, Reading, Coin Collecting

14. Achievements : President, Students Council in School
15. Languages Known : English, Hindi and Urdu
16. Current Salary : Rs 20, 000 per month
17. Expected Salary : Negotiable
18. Testimonials : (a) Mr. ABC
Principal
Laxmi Public School
Jhansi.
Phon : 000222
(b) Mr. GHI
Head Mistress
Clayton Junior School
Jhansi
Phone : 222000

PRACTICE QUESTION
1. You have just seen an advertisement for the post of Physical Training Instructor in a reputed
school. Draft an application along with Bio Data.
2. You have just completed your MD in Pediatrics. Write an application that you will send to a
hospital that has advertised a few posts. Enclose bio data too.

Apni Kaksha
 • Invitations and Replies are short and concise.
• Word limit : 50 words Weightage : 3 marks.
Marks Breakup : 1 + 1 + 1
Format 1 Mark
Content 1 Mark
Expression 1 Mark

TYPE OF INVITATIONS
Formal Invitation Informal Invitation
Sent for formal / official events. Sent for informal get together with
family/friends.
Example : School functions, wedding ceremony, Example : birthday celebration, anniversary
guest speaker for seminar / events, judge for celebration, celebration for achieving success in
competitions, farewell ceremony and other exams / job / business / projects and for many
social/competitive events. other informal occasions.

Formal Invitation

FORMAL INVITATION – CARD TYPE

Mr and Mrs Shashi Kant Choudhary
request the pleasure of your company
at the
Wedding Ceremony
of their son
Rahul
with
Neha
(D/O Mr and Mrs Ravi sharma)
on Friday 17 July 2020
At 7.00 am at the Grand Hyatt, Mumbai
R.S.VP
8712654321

POINTS TO REMEMBER
• Written in third person eg. Mr and Mrs Shashi Kant request…..
• No punctuation, abbreviation used in the body
• R.S.V.P written at bottom right and other instructions can be at the bottom and bottomright
contents of the card are centre aligned
• Details are given separately in each line eg-who is inviting, purpose of the invite, date, time,
venue, name of the Chief Guest etc
• No signature or date of issue is required
• Simple Present tense is used.

Apni Kaksha
Vijay Public School
New Delhi

29 June 2020

Mr Shekhar Suman
Hailey Road
New Delhi

Subject : Invitation of judge an Inter School Debate Competition

Sir

The school organises the annual APJ Abdul Kalam Debate where students from 40 Delhi-NCR
schools participate. The event is on 12 July 2020 at the school auditorium at 9 a.m. The topic of
the debate is ‘Values and not Technology are the cornerstones of any successful nation’. The
school would be honoured if you preside over this competition as the judge. We look forward to
your benign presence and would also request to drop in a line to give your confirmation.

Your Sincerely
Sd/-
Mukta Rai
(Incharge Debating Society)

Points of Remember
Format of the invitation is like a formal letter

❖ Heading of invitation is written in a phrase

❖ Invitation begins with an opening salutation eg...Dear Xxxx
❖ Body of the letter is short and concise
❖ Introduction has either a reference or some common grounds for the communication
❖ Details of the event pertaining to Date,Time and Venue,along with the Topic of the debate(as
cited in the example)is given in the body
❖ Conclusion of the invitation is on a positive note as well as a reminder for confirmation(in the
eg.to confirm presence as a Judge)

Formal Replies are of -Acceptance or Regret- pertaining to the invitation received

★ Replies are written in third person
★ Acknowledgement for the invitation received is expressed in both the
replies(Acceptance/Regret)
★ In a reply of Acceptance the expression ‘will be there ‘ is written and ends on a positive note of
spending a good time together
★ In a reply of Regret the expression ‘regret to inform will not be able to attend’, along with the
reason is cited.It ends with wishing good luck for the event
★ Format- all contents inside a box, sender’s address followed by date. No signature is required

Apni Kaksha
 Formal Reply -Acceptance Formal Reply -Regret
Flat -22 Gulmohar Park Flat -22 Gulmohar Park
New Delhi New Delhi

7 May 2020 7 May 2020

Mr and Mrs A.K Singh thank Mr and Mrs S.K Mr and Mrs A.K Singh thank Mr and Mrs S.K Jain
Jain for the Wedding invitation of their son on 25 for the invitation to attend the Mundan
June at the Grand Hyatt at 7.00pm and are glad Ceremony of their grandson on 25 June at their
to accept the same. residence at 11.00am .They regret to inform that
They look forward to be part of the joyous due to a prior commitment they will not be able
occasion. to attend the0020same.
They convey their best wishes to the proud
parents and grandparents .

Sent to family and friends

★ Invitation is like an informal letter
★ Invitation has some or the other inputs not directly linked to the subject
★ Format of the invite is similar to that of an informal letter i.e.
❖ Sender’s address
❖ Date
❖ Salutation-Dear+Name
❖ Body-is divided into----Introduction, details about the invite and conclusion.
❖ Closing subscription-Yours sincerely

43-Town City
Mumbai

16 May 2020

Dear Sahil
You will be glad to know that my younger son has excelled in his Class XII CBSE exams.To
celebrate his success my parents and I have planned a surprise get together of close family and
friends at our residence on 20 June from 6.30 onwards in the evening.

I hope to see you with us and don’t forget to bring Ginni .We will all have a good time after many
days.

Yours sincerely/lovingly/ truly

Keshav

Apni Kaksha
 Marks Breakup : 1 + 1 + 1
Format 1 Mark
Content 1 Mark
Expression 1 Mark
Word limit : 50 words

Points to Remember

➔ Written like an informal letter

➔ Reply can be of Acceptance or Regret
➔ Format has the following details:
Sender’s address,date, salutation
➔ Body of the letter must have the following:
o Acknowledgement of the invitation
o Include date, Time, Venue
o Acceptance of the invitation/Regret for inability to attend
o In case of Acceptance express your happiness
o In case of Regret give the reason and express hope of meeting soon
➔ End the reply with best wishes

Informal Replies
78 Hailey Road 78 Hailey Road

17 May 2020 17 May 2020

Dear Roshni Dear Roshni

Thank you for inviting me to your 25 Wedding Thank you for inviting me to your 25 Wedding
Anniversary on 22 May at 6.00pm at the Country Anniversary on 22 May at 6.00pm at the Country
Club.I will be there at the appointed time. You Club. I regret to inform that due to an outstation
remember Sudha,she is here in Delhi for a week commitment ,I will be out of Delhi from 19 -25
and has confirmed to be there when I conveyed May.
your message.
Lots of best wishes for your special day and good
Waiting to meet you. Lots of best wishes and health.
good health.
Yours sincerely
Yours sincerely Shipra
Shipra

Apni Kaksha
 A newspaper report is a brief factual account of some event / incident / occurrence that has
already taken place.
It is expected that the newspaper reporter / correspondent report the incident objectively, just
as he/she sees it without using colourful language or adding any of his own ideas /
interpretations.

Constituents of a Newspaper Report

1. Headline
2. By-line
3. Place of origin of news
4. Date
5. ‘Intro’ Paragraph
6. Details of the incident / event / occurrence
7. Eye-witness account
8. Plan of action / Future action

NEWSPAPER REPORT-HEADLINE

❖ Newspaper Headlines should be clear and specific.

❖ It should tell the reader what the report / story is about.
❖ It should be in 5 – 10 words at the most and should be centre aligned.
❖ The headline should be a complete sentence or at least, imply a complete sentence.
❖ The use of articles and conjuctions should be avoided.

NEWSPAPER REPORT-BY-LINE

The by-line should follow the Headline on the next line. It should be centre-aligned just like the
Headline. It should comprise :
 Name of the reporter / correspondent
 Name of the newspaper he / she representing

NEWSPAPER REPORT - THE INTRO PARAGRAPH

The ‘Intro’ paragraph provides answers to all the ‘WH’ questions :
What happened? What could happen?
Who did it? Who did it happen to? Who else was involved?
Where did it happen? Where else will be impacted?
When did it happen? When is it going to happen?
Why did it happen? Why will your reader care?

NEWSPAPER REPORT - THE SECOND PARAGRAPH

The second paragraph of a newspaper report provides answers to the question ‘HOW’. The
report should give details of how the incident/event happened in a chronological order and in
a systematic manner. It could also carry the eye-witness account

POINTS TO REMEMBER
➢ Use the third person to write your report.
➢ Use passive voice where the process is more important than the person carrying it out.
➢ Write in 3-4 paragraphs

Apni Kaksha
➢ Word Limit = 150-200 words
➢ Max. Marks = 5

‘Lede’ Questions Answered

~ WHAT happened?
Gyms, nightclubs, spas and
weekly markets closed
~ WHO did it?
Delhi government
~ WHERE did it happen?
Delhi
~ WHEN did it happen?
On Monday
~ WHY did it happen?
To control the corona outbreak

Second Paragraph
Additional details provided:
~ A group of ministers met
~ Harsh Vardhan, Chairman and Union Health
Minister
~ Announced preventive measures
~ Announced closure of museums and social and
cultural centres
~ Advised students to stay at home
~ Urged people to avoid non-essential travel

➢ A magazine report is a brief factual account of some event or function that has already
taken place.
➢ The report should be written in the third person.
➢ Just like the newspaper report, passive voice should be used
➢ The report should be written in 150-200 words.
➢ The question/writing skill carries 5 marks in the exam.

CONSTITUENTS OF A MAGAZINE REPORT

1. Headline
2. By-line
3. Report should be written in 3-4 paragraphs.
4. First paragraph should have all the ‘WH’ questions answered.
5. Report should be written in chronological order, should be well organised and lucid. It
should make a smooth read.

Apni Kaksha
 INCLUDE THE FOLLOWING IN
A MAGAZINE REPORT
EVENT / FUNCTION
~ the nature of the event
~ the occasion
~ The date/the time/the place
~ the chief guest
~ the programme description
~ comment on the programme
~ conclusion

SAMPLE MAGAZINE REPORT

Scholar Badge Ceremony
By Henna Rathode
The Scholar Badge Ceremony was held on Friday, 11 October 20XX in the school auditorium
from 9:30 am onwards. The auditorium was appropriately decorated with flags and flowers
of the season. It was filled to capacity with parents who had come to experience the proud
moment of the achievements of their children. The Ceremony began with the ceremonial
lighting of the lamp.
This was accompanied by a melodious rendition of a Ganesh bhajan by the students. The
Ceremony began with the welcome of the chief guest, Mrs. Neena Venkat, Jt. Secy, Ministry
of HRD, Govt. of India. She was felicitated with a bouquet of flowers by the principal.
The cultural programme comprised dances, songs and skit presented by the students. The
chief guest, in her address, praised the participating students and congratulated the
meritorious students who had made it into the list of scholar badge awardees.
The award ceremony was conducted by the erudite Ms Kiran Shastri, PGT English. 218
students were decorated with scholar badges and 50 students were awarded badges for
exemplary contribution in the various co-curricular fields.
The programme ended with a vote of thanks proposed by the principal. The parents
thanked the principal and the school
for motivating to the students to excel.

Apni Kaksha