Project Control Procedure - Pertamina
Project Control Procedure - Pertamina
MATINDOK GAS DEVELOPMENT PROJECT (MGDP)
TABULA
TAB ULATION
TION OF REVISI
REVISION
ON SHEET
REVISION REVISION
SHEET REMARKS SHEET REMARKS
0 1 2 3 4 5 0 1 2 3 4 5
1 X 46
2 X 47
3 48
4 49
5 50
6 51
7 52
8 53
9 54
10 55
11 X 56
12 57
13 X 58
14 59
15 60
16 61
17 62
18 63
19 64
20 65
21 66
22 67
23 68
24 69
25 70
26 71
27 72
28 73
29 74
30 75
31 76
32 77
33 78
34 79
35 80
36 ATTACHMENT
37 1
38 2 X
39 3 X
40 4
41 5
42 6
43 7
44
45 8
9
MTDF-PJ-300-PRC-4001
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MATINDOK GAS DEVELOPMENT PROJECT (MGDP)
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MATINDOK GAS DEVELOPMENT PROJECT (MGDP)
TABL E OF CONTENT
CONTENT
1. INTRODUCTION ........................................................
........................... ...........................................................
........................................................
.......................... 5
2. PROJECT CONTROL MANAGEMENT...........................................................
.............................. ................................................
................... 5
2.1. GENERAL RESPONSIBILITY
RESPONSIBILITY ...........................................................
............................ ........................................................
......................... 5
2.2. PROJECT INITIATION STAGE...........................................................
............................. .....................................................
....................... 5
2.3. PROJECT EXECUTION
EXECUTION STAGE .....................................................
.......................... .....................................................
.......................... 6
3. PLANNING AND SCHEDULING FUNCTION........................................................
........................... ..........................................
............. 7
3.1. GENERAL FUNCTION
FUNCTION ..........................................................
............................. ...........................................................
.....................................
....... 7
3.2. TECHNIQUES ANDAND METHODS ................................................................
................................ ................................................
................ 7
3.3. SCHEDULE CONTROL ..........................................................
........................... .............................................................
...................................
..... 7
3.4. PROJECT MASTER SCHEDULESCHEDULE (PMS) .........................................................
............................ .......................................
.......... 8
3.5. SCHEDULE MONITORING AND CORRECTIVE CORRECTIVE ACTION ........................................
.......................... .............. 9
4. PROGRESS MONITORING AND FUNCTION .........................................................
........................... ......................................
........ 10
4.1. PROGRESS MEASUREMENT
MEASUREMENT .....................................................
......................... .......................................................
........................... 10
4.2. PROGRESS STATUS ANALYSIS: DEVIATIONS AND CORRECTIVE CORRECTIVE ACTIONS .10
5. COST CONTROL FUNCTIONS ......................................................
.......................... .........................................................
.................................
.... 11
6. REPORTING FUNCTIONS ..........................................................
............................ ...........................................................
....................................
....... 11
7. PROJECT MEETING........................................................................................................
MEETING........................................................................................................ 13
8. PROJECT PROCEDURES
PROCEDURES.........................................................
............................ ...........................................................
......................................
........ 14
9. ORGANIZATION AND COORDINATION.........................................................
........................... ..............................................
................ 14
10. APPENDIX..........................................................................
APPENDIX............................................ ...........................................................
..............................................
................. 15
Appendix 1 – List
List of Project Control
Control Procedure..........................................................
............................. ...................................
...... 15
Appendix 2 – Struktur
Struktur Organisasi
Organisasi Project Control Control ...........................
.........................................................
.................................
... 16
Appendix 3 – Uraian
Uraian Jabatan
Jabatan Project Control........................................................
........................... ........................................
........... 18
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MATINDOK GAS DEVELOPMENT PROJECT (MGDP)
1. INTRODUCTION
Project Control is an essential function of the EPC Project Team Task Force as it
provides Schedule Control and Cost Control Services for execution of the project
Personnel to be
functions are assigned
Project to EPC
Control project Cost
Manager, team to performand
Engineer the required
PlanningProject Control
& Scheduling
Engineers from the start of the project and remain on the team for duration of the
project.
The Project Control Manager has overall responsibility for the planning & scheduling,
cost and related control functions and reports directly to
t o the Project Manager.
Project Control Manager will coordinate with the Construction Planning Manager for
construction scheduling and site cost control. To assure integration and continuity of
the control procedures from project’s beginning to completion of the project.
To achieve this goal, the Project Control Manager is assisted by the following team
members:
Planning & Scheduling Engineers in charge of Planning, Scheduling and
Progress Monitoring.
Cost Engineers in charge of Cost Estimating and Cost Control.
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Manager,QA/QC
Prepare Manager,
the Project Control the HSSE Manager and the Admin Manager.
Procedures.
Set-up, with the Planning & Scheduling Engineer, the Reference Schedules on the
basis of documents prepared at the proposal stage and further to the definition of
Work.
Define and implement, with the Cost Engineer, the Cost Control System on the
basis of the cost estimate sheet prepared at proposal stage and further to approval
by the Project Manager of the budget distribution.
Define with the Engineering Manager and the Planning & Scheduling Engineer, the
basis of the Progress & Performance Monitoring System for engineering activities.
Define with the Procurement Manager and the Planning & Scheduling Enginee
Engineer,
r, the
basis of the Progress Monitoring System for Equipment/Material
Equipment/Material manufacturing.
Define with the Construction Manager and the Planning & Scheduling Engineer, the
basis of the Progress Monitoring System for Construction Works.
Prepare the typical summary of the Project Monthly Report.
Define with the Cost Engineer and the Admin Manager the typical contents of the
PERTAMINA EP invoices and the mechanism for internal invoices within the
Consortium Wika- Technip organization.
organization.
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MATINDOK GAS DEVELOPMENT PROJECT (MGDP)
3. PLANNING
PLA NNING AND SCHEDULING FUNCTION
Planning and scheduling function system will incorporate a coordinated series of
planning scheduling, monitoring, and status reporting to ensure successful the
execution of Project Pembangunan
Pembangunan Gas Matindok
Once the project execution plans are established, project-planning function can start.
Planning & Scheduling Engineer should then finalize the proposed Project Schedule
thathave been developed at bidding stage to allow each discipline to plan their activities
at deliverable levels.
The schedule will be based on a Critical Path Method (CPM) network for work activities
developed through the detail planning. The network will include all major engineering,
procurement and construction work activities.
The number of activities will be kept at a manageable level, but the network will have
sufficient details to ensure that all critical activities are identified and that any significant
delay or change in the course of the work can be clearly recognized. Pre-
commissioning sequence will be determined before various systems are ready for pre-
commissioning. This determines the path of construction, which in turn will establish
when equipment/materials
equipment/materials and drawings are required to support the construction effort.
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This fully integrated EPC schedule will ensure that the downstream needs of
construction are identified and planned early during the engineering phase.
The computerized schedule software has extensive sorting and selection capabilities
and will to
enables enable reports
generate to be consistent
the detailed withschedule.
critical path the work breakdown structure and also
The project schedule level 3 will be used at the management level of control. It will be a
time- scaled network of the total project showing Engineering, Procurement,
Construction and pre-commissioning activities, milestones, critical paths and planned
subcontract works.
Detailed Network Schedule level 4 will cover activities related to the engineering,
procurement, construction, and pre-commissioning activities and aligned to WBS
codes.. All activities on critical and sub-critical paths will be continuously analyzed and
monitored.
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When potential schedule problems are identified, deviations between the actual
sequence of events and the current network logic will be corrected. Predicted new
schedule dates (in considering the milestones to be achieved) will be analyzed. If
they affect completion dates, recovery plans will be immediately developed so that
schedule delays can be avoided. The network logic will be adjusted accordingly.
Critical activities will be closely monitored and constantly analyzed.
Major target dates will be re-evaluated since the majority of changes are the results
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MATINDOK GAS DEVELOPMENT PROJECT (MGDP)
Project Manager, Project Control Manager and Construction Manager will take a pro-
active role in monitoring schedule progress.
Three (3) separate weighted values for total engineering, total procurement, and total
construction is according to the distribution of cost for that item respectively. These
three weighted values will then be computed in to determine the overall percentage
completion of
of the project. For detail weigtagerand
weigtagerand decription
decription EPC, refer
refer to Progress
Measurement Procedure (MTDF – PJ – 900 – PRC – 4007).
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MATINDOK GAS DEVELOPMENT PROJECT (MGDP)
bi-monthly.
In addition to the
t he regularly project status review meetings, the Planning and Scheduling
Engineer will communicate directly with the various work group leaders to review their
schedule, each time he anticipates a potential problem.
Periodic Engineering,
Engineering, Procurement, and Construction Status review meetings are held,
as minimum, every two weeks. Detailed Engineering and Construction Progress
Measurement Reports and Material Status Reports are reviewed during that meeting.
6. REPORTING FUNCTIONS
In compliance with PT Pertamina EP requirements, Consortium Wika - Technip will
issue weekly and monthly progress and cost review report. This report will be prepared
by the Project Control Manager and will be distributed after review by Project
Management team and approval by the Project Manager.
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MATINDOK GAS DEVELOPMENT PROJECT (MGDP)
c) Cost Controlling
The cost control process presented in this manual consists of the following steps:
1) Developing the cost control plan
Establishing the cost account structure
2) Data collection
The cost control system, receives actual cost and quantity information
from the following systems:
General Accounting and Payroll
Procurement
Construction
Engineering
3) Cost analysis
The cost engineer analyzes the Cost Variance Detail to identify cost
variances and their causes and to ensure the accuracy of the current
forecast costs.
5) Forecasting
Timephased forecasts are updated once every three months. The cost
engineer updates timephasing patterns for commitments, expenditures,
and cash expenditures for subcontract costs and expense costs at the
same level as used in budget costs timephasing.
6) Budget maintenance
The cost engineer prepares the change budget breakdown based on the
following information:
Variance Analysis Report
Change forecast breakdown
Change estimate breakdown prepared for external change settlement
purpose
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MATINDOK GAS DEVELOPMENT PROJECT (MGDP)
to be undertaken.
Long-term plan.
7. PROJECT MEETING
The following periodic meetings will be held with Client representative(s) during EPC
project execution:
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MATINDOK GAS DEVELOPMENT PROJECT (MGDP)
9. ORGANIZATION
ORGANIZA TION AND COORDINATION
Consortium will assign Project Control group in the Jakarta Project Office and Site
project office for implementing the Project Control Functions for all facets of the works
including engineering, procurement, construction, pre-commissioning and
commissioning
commissionin g activities until hand over to PT Pertamina EP.
Project Control Manager with assisting by Scheduling Engineers and Cost Control
will control the Engineering and Procurement work progress and schedule, and in
suitable level will also control the Construction and Pre-commissioning &
Commissioning work progress and schedule. For more detail controlling
Construction and Pre-commissioning & Commissioning work progress and
schedule, a dedicated Site Control group will be assigned at Site .
10. APPENDIX
MTDF-PJ-300-PRC-4001
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MATINDOK GAS DEVELOPMENT PROJECT (MGDP)
Appendix 1 – List
List of Project Control
Control Procedure
Appe
Append
ndix
ix 1 – List of Project Control
Control Procedure
No Procedure Document Number
1
2 Project
InvoicingControl Procedure
& Payment Procedure MTDF
MTDF –
– PJ
PJ –
– 300
300 – PRC –
– PRC – 4001
4002
3 Change Order Procedure MTDF – PJ – 300 – PRC – 4003
4 EPC Progress
Progress Measurem
Measurement
ent Procedur
Procedure
e MTDF – PJ – 300 – PRC – 4005
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MATINDOK GAS DEVELOPMENT PROJECT (MGDP)
Appendix 2 – Struktur
Struktur Organisasi Project
Project Control
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MANAJER PROYEK
M. Haithami/T. Yonio
MANAJER
PROJECT CONTROL
Tamhid
MATINDOK GAS DEVELOPMENT PROJECT (MGDP)
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Mana jer Project Control
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-PRC-4001 – Rev. 1 | 7518-300-PP-4001
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