Combination of Annex "A" and COA Circular 2012-001

CHECKLIST FOR TECHNICAL EVALUATION (CONTRACT REVIEW) OF INFRASTRUCTURE

CONTRACTS

SCOPE OF TECHNICAL EVALUATION: Determination of the reasonableness of the contract cost and
duration. Technical Aspect of contracts for infrastructure projects which shall include, but not limited to,
construction, improvement/rehabilitation/repair, demolition, restoration and/or maintenance of: roads,
bridges, railways, airports, seaports, communication facilities, civil works components of information
technology projects, irrigation, flood control and drainage, water supply, sanitation, sewerage and solid
waste management systems, shore protection, energy/power/electrification facilities, national school
buildings including schools and hospitals, and other related construction projects of the government.
1 Copy of the approved contract
Special Condition of Contract
General Condition of contract
2 Notice to Proceed
3 Program of work and Detailed Estimates
Copy of the document containing the Detailed Breakdown of the Approved Budget for the
4 Contract (ABC) including the detailed breakdown of estimates and/or unit cost
analysis/derivation for each work item expressed in volume / area / lump sum/ lot.
5
Copy of the complete set of duly approved plans/drawings, showing all details and
dimensions,, including the following:
Plan drawn to scale and legible
profile sheet (showing horizontal and vertical alignment of the road), typical section and
details : broken down,as:

For Horizontal Construction (roads, canals, footbridges, slope protection and related structures)
Location Plan/Site Development Plan
Profile sheet of the road (showing horizontal and vertical alignment of the road)
Typical sections and details of roadway
Cross-section of the roadway (by 20m or 50m distances up to the end of the project)
straight line diagram showing the location/ stationing of the items of work.
Slope Protection - details - (thickness, height, length, location)
Structural plans of footbridges, showing details and sections
drainage details where applicable
structural plans at appropriate scale indicating all details necessary in order that the
complete structure can be set out and constructed
other necessary details
For vertical construction (bldg)
Location Plan/Site Development Plan
structural plans at appropriate scale indicating all details necessary in order that the
complete structure can be set out and constructed
Electrical Plans
Plumbing and Sanitary Layout with details
Doors and windows details
Septic Vault Details
other necessary details
For water supply system
Location Plan/Site Development Plan
Profile sheet
 structural plans for reservoir, intake tanks, etc., at appropriate scale indicating all details
necessary in order that the complete structure can be set out and constructed
water system layout / pipe lines layout with details
Details of Pipe Laying
other necessary details
6 Copy of complete Technical specifications, including the following:
Items not included in DPWH Specification should have an approved construction
procedures and technical specification.
Disposal location of unsuitable / excavated materials
Classification of materials in Removal of Structures
Kinds of paint materials for every surfaces
Copy of the document containing the Detailed Breakdown of the Contract Cost including the
7 detailed breakdown of estimates and/or unit cost analysis/derivation for each work item
expressed in volume / area / lump sum/ lot.
Quantity sheet - mathematical computations on how each quantity under every item of work
8 were derived at. Derivation of area (length x width x thickness; end area method; of the items
of work: Removal of Structures, Structure Excavation, Structural Concrete, Reinforcing Steel
Bars, Hand Laid Rock Embankment, Embankment, PCCP, etc)
Example:
Structural Concrete volume derivation: length x width x thickness of = foundation, column,
slab on fill, concrete slab, beams, girders, canopy

Reinforcing Steel = number of pieces per structure (foundation, column, slab, beam,
girder, etc) x unit weight per sizes of reinforcing bars
Structural Steel = number of pieces per structure (roofing system, etc) x unit weight per
sizes of structural steel
Embankment, grouted riprap, hand laid rock embankment, etc by End Area Method
Paint = Surface area - concrete, masonry x production rate of paint (gallons / cans)
Paint = Surface area - wood, lumber x production rate of paint (gallons / cans)
Paint = Surface area - metal x production rate of paint (gallons / cans)
Masonry : Area of walls, fences,septic tank
Aggregate Sub Base & Base Course =( Area of shoulders + Area below pavement)x
length

Copy of the Approved PERT/CPM Network Diagram by Head of Office and detailed
9 computations of contract time: Annex "A" 3.j: actual working days; holidays/weekends;
unworkable/rainy days
10 Dated Pictures taken of site "before" construction of items of work:
canals
riprap
clearing and grubbing
roadways and drainage excavation
location of building
For Demolition of old building/ structures

Certification from concerned government officials who prepared and approved the detailed
engineering that the detailed engineering surveys and designs have been conducted
11
according to the prescribed agency standards and specifications in conformance with the
provisions of this Annex, and that the detailed engineering outputs are adequate for the
procurement at hand. (Annex "A" 4.)
12 Site Inspection
13 Hauling Computatation / Analysis, when applicable

PREPARED BY:

JAIME M. DEL PRADO, JR.

State Auditor IV
Audit Team Leader
 Combination of Annex "C" and COA Circular 2012-001

CHECKLIST FOR TECHNICAL EVALUATION OF INFRASTRUCTURE PROJECTS PROGRESS

ACCOMPLISHMENT

SCOPE OF TECHNICAL EVALUATION: Inspection/validation of progress accomplishments for

infrastructure projects which shall include, but not limited to, construction,
improvement/rehabilitation/repair, demolition, restoration and/or maintenance of: roads, bridges,
railways, airports, seaports, communication facilities, civil works components of information technology
projects, irrigation, flood control and drainage, water supply, sanitation, sewerage and solid waste
management systems, shore protection, energy/power/electrification facilities, buildings including
schools and hospitals, and other related construction projects of the government.

Project Title: Construction of Concrete Benches at Municipal Covered Court

Contract Cost: Php 1,499,418.18

✓ 1 Copy of the approved contract

Special Condition of Contract
General Condition of contract
2 Copy of approved Change Order and/or Extra Work Order, if any.
✓ 3 Notice to Proceed
✓ 4 Program of work and Detailed Estimates
5 Copy of the document containing the Detailed Breakdown of the Approved Budget for the
✓ Contract (ABC) including the detailed breakdown of estimates and/or unit cost
analysis/derivation for each work item expressed in volume / area / lump sum/ lot.
6 Copy of the approved detailed breakdown of the original contract amount and for all the
variation orders issued, if any
7 As built-plans (for completed projects only)
8 Copy of the complete set of approved plans/drawings for the original contract and the
approved revised plans/drawings for the variation order(s)
✓ Plan drawn to scale and legible
profile sheet (showing horizontal and vertical alignment of the road), typical section and
details : broken down,as:
For Horizontal Construction (roads, canals, footbridges, slope protection and related
structures)
✓ Location Plan/Site Development Plan
Profile sheet of the road (showing horizontal and vertical alignment of the road)
✓ Typical sections and details of roadway
Cross-section of the roadway (by 20m or 50m distances up to the end of the project)
straight line diagram showing the location/ stationing of the items of work.
Slope Protection - details - (thickness, height, length, location)
Structural plans of footbridges, showing details and sections
drainage details where applicable
structural plans at appropriate scale indicating all details necessary in order that the
✓
complete structure can be set out and constructed
✓ other necessary details
For vertical construction (bldg)
Location Plan/Site Development Plan
 structural plans at appropriate scale indicating all details necessary in order that the
complete structure can be set out and constructed
Electrical Plans
Plumbing and Sanitary Layout with details
Doors and windows details
Septic Vault Details
other necessary details
For water supply system
Location Plan/Site Development Plan
 Profile sheet
structural plans for reservoir, intake tanks, etc., at appropriate scale indicating all details
necessary in order that the complete structure can be set out and constructed
water system layout / pipe lines layout with details
Details of Pipe Laying
other necessary details
9 Technical specifications for the original contract and for all variation orders, if any, including:
Items not included in DPWH Specification should have an approved construction
procedures and technical specification.
Disposal location of unsuitable / excavated materials
Classification of materials in Removal of Structures
Kinds of paint materials for every surfaces
10
Quantity sheet - mathematical computations on how each quantity under every item of work
were derived at. Derivation of area (length x width x thickness; end area method; of the
items of work: Removal of Structures, Structure Excavation, Structural Concrete, Reinforcing
Steel Bars, Hand Laid Rock Embankment, Embankment, PCCP, etc)
Example:
Structural Concrete volume derivation: length x width x thickness of = foundation,
column, slabSteel
Reinforcing on fill,=concrete
number slab, beams,
of pieces pergirders, canopy
structure (foundation, column, slab, beam,
girder, etc) Steel
Structural x unit=weight perofsizes
number of reinforcing
pieces per structurebars
(roofing system, etc) x unit weight per
sizes of structural steel
Embankment, grouted riprap, hand laid rock embankment, etc by End Area Method
Paint = Surface area - concrete, masonry x production rate of paint (gallons / cans)
Paint = Surface area - wood, lumber x production rate of paint (gallons / cans)
Paint = Surface area - metal x production rate of paint (gallons / cans)
Masonry : Area of walls, fences,septic tank
Aggregate Sub Base & Base Course =( Area of shoulders + Area below pavement)x
length
11 Dated Pictures of site before, during and after construction of items of work especially the
✓
embedded items:
canals
riprap
clearing and grubbing
roadways and drainage excavation
location of building
✓ For Demolition of old building/ structures
Embedded items: reinforcing steel bars (in columns, foundation, slabs, wall footing,
masonry walls, etc.), embankment, aggregate base course, sub-base course, grouted
riprap thickness, hand laid rock embankment, etc.
✓ 12 Approved Statement of Work Accomplished/Progress Report/ Accomplishment Report
14 Certification from the end user that the project is completed and inspected / Certificate of
Acknowledgement of Turn-over
✓ 15 Inspection Report by the Agency's Authorized Engineer
16 Results of Test Analysis, if applicable
17 Statement of Time Elapsed
✓ 18 Certificate of Acceptance (if any)
✓ 20 Certificate of completion
22
Copy of turn over documents/transfer of project and facilities such as motor vehicle, laptops,
other equipment and furniture included in the contract to concerned government agency.

23 Suspension Order and Resume Order (if applicable)

PREPARED BY:

JAIME M. DEL PRADO, JR.

State Auditor IV
Audit Team Leader