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Event Running Order Sample For Guest Speaker Event

This document outlines the running order and preparation details for the second day before an event called the World of Entrepreneur event. It details the timing, locations, and responsibilities for setting up audio/visual equipment, greeting speakers, facilitating panel discussions, case classroom sessions, a keynote presentation, and providing lunch. The event involves students, panelists, guest speakers and takes place in multiple rooms including the auditorium and classroom spaces.

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MOHAMAD FERDIANSYAH ARIFIN BIN OMER SA'AIB STUDENT
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285 views1 page

Event Running Order Sample For Guest Speaker Event

This document outlines the running order and preparation details for the second day before an event called the World of Entrepreneur event. It details the timing, locations, and responsibilities for setting up audio/visual equipment, greeting speakers, facilitating panel discussions, case classroom sessions, a keynote presentation, and providing lunch. The event involves students, panelists, guest speakers and takes place in multiple rooms including the auditorium and classroom spaces.

Uploaded by

MOHAMAD FERDIANSYAH ARIFIN BIN OMER SA'AIB STUDENT
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as XLSX, PDF, TXT or read online on Scribd
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WOLET RUNNING ORDER (PREPARATION)

Event Name: WORLD OF ENTREPRENUER


Event Date: ???

Day of Event 2ND DAY BEFORE EVENT


Time Details Room Owner
Set up for event (consider furniture, Ivey banner, any program/centre banners, water, gift
for speakers) Auditorium
7:30am Put out reserved seat signs if necessary Auditorium
7:30am Ensure tables are set up outside of classrooms for coffee break Room numbers
7:30am Ensure AV is ready to go (lapel mics, handheld wireless mics, podium & mic, loaner
laptop) Auditorium
7:45am Greet panelists at Ivey Visitor Parking Lot and bring to the Auditorium (parking spots to be
arranged through MyIvey). Provide guest with name tag. Ivey Visitor Parking Lot
7:50am Speakers AV run through and briefing Auditorium
8:00am Students arrive Auditorium
8:00am Greet students - ensure no F&B in auditorium Auditorium
8:15am Photography - ensure Gabe is there to take photos Auditorium
Name to Welcome students and panelists and turn the discussion over to the moderator
8:15am – 8:18am name
Auditorium
8:18am – 9:10am Panel Discussion, moderated by name Auditorium
9:10am – 9:40am Q&A Auditorium
9:40am – 9:45am Student Name to thank panelists and present gift. Name to wrap up and provide
direction on break and then move to classrooms. Auditorium
9:10am Ensure Great Hall Catering has arrived and is setting up the coffee break Room numbers
9:30am Ensure setup and materials are ready in classrooms before the morning event ends Room numbers
9:45am-10:15am Break Location of break
10:05am Visit each case classroom to ensure guest/faculty have everything they need Room numbers
10:15am-11:45am Ivey Case Class Room number
10:15am-11:45am Ivey Case Class Room number
10:15am-11:45am Ivey Case Class Room number
10:30am Ensure Jewel Room is clean (will be used for lunch at 1:15pm) Room 2102
10:30am Set up 2 bottles of water & gift for speaker name. Ensure set up of stage is according to
facilities request. Put up presenter's slides. Auditorium
10:30am Put out reserve seat signs for guests Auditorium
11:30am Meet speaker name at the South Entrance and take them to auditorium South Entrance
11:55am Provide a quick briefing to student name re: thanking the speaker Auditorium
11:55am Briefing and mic up guest Auditorium
11:45am - 12:00pm Move to Auditorium Auditorium
12:00pm - 12:05pm Name to welcome and introduce keynote speaker - Speaker name Auditorium
12:05pm - 12:45pm Keynote presentation Auditorium
12:45pm - 1:10pm Q&A Auditorium
1:10pm - 1:15pm Name to wrap up and invite Student name to thank speaker and present gift Auditorium
1:00pm Ensure lunch is ready to go (provided by Ivey Eatery) Room 2102
1:15pm Private lunch with guests in the Jewel Room Room 2102
2:00pm Guests depart - escort to south entrance Room 2102

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