EXCEL FOR

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ALL THE SHORTCUTS

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PLUS HELPFUL FUNCTIONS AND MORE

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MATT BRATTIN
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 SHORTCUTS
GENERALLY HELPFUL (1 OF 2)

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 SHORTCUTS
GENERALLY HELPFUL (2 OF 2)

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 SHORTCUTS
FORMATTING (1 OF 2)

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 SHORTCUTS
FORMATTING (2 OF 2)

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 SHORTCUTS
SELECTION + NAVIGATION

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 SHORTCUTS
VIEWS

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 FUNCTIONS
CLEANING

TRIM: Used in data cleaning to remove leading LEFT: Used to grab some number of
or trailing blanks that are often difficult to see in characters starting from the left of the cell
the source data contents

Syntax: Syntax:
TRIM(Cell Reference) LEFT(Cell Reference,char num)

RIGHT: Used to grab some number of MID: Used to grab some number of characters
characters starting from the right of the cell starting from a designated count from the left
contents of a cell's contents

Syntax: Syntax:
RIGHT(Cell Ref,char num) MID(Cell Ref,Start Num, Char Num)

REPETITION IS THE KEY TO RETENTION

 FUNCTIONS
MANIPULATING (1 OF 2)

YEAR: Used to extract the year from a date. EOMONTH: Used to derive the last day in a
Similar to MONTH, DAY, and other related month determined by a dated cell and a
functions specific number of months to roll forward.

Syntax: Syntax:
YEAR(Date Reference) EOMONTH(Date Cell, Months)

TEXT: Incredibly useful function for a variety of Not CONCATENATE: Instead of the
things, namely in extracting specialized formats CONCATENATE or CONCAT functions, use
from cells. the ampersand (&) to join strings and cell

contents to create something new.
Syntax:

TEXT(Cell Reference, Format) Syntax:

Cell&"Text 1"&Cell&"Text2"

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 FUNCTIONS
MANIPULATING (2 OF 2)

VALUE: Used to extract the TEXTJOIN: Used to combine an array of values into
value from a value stored as text. one string with custom delimiter and empty cell rule
Helpful if you want to maintain options.
original data.

Syntax:
Syntax: TEXTJOIN(delimiter,empty cell rule, array)
VALUE(Text Reference)

FORMULATEXT: Quick way to SUBSTITUTE: Useful function to replace specific

show the formula in another cell values within a string and maintain original data.
without having to copy and paste

using apostrophes or other work Syntax:

arounds. SUBSTITUTE(Cell Reference, what to substitute, with

what)
Syntax:
FORMULATEXT(Cell reference)

REPETITION IS THE KEY TO RETENTION

 FUNCTIONS
LOOKUPS

XLOOKUP: Used to look up values using an index reference.

Replaces VLOOKUP, HLOOKUP, and INDEX/MATCH if used
carefully.

Syntax:
XLOOKUP(Lookup value, Lookup Array, Return Array)

INDEX/MATCH: If you do not have XLOOKUP available on your

version of Excel, INDEX/MATCH is the next best option. It uses the
combination of functions to perform lookups in a much more flexible
way than VLOOKUP and HLOOKUP.

Syntax:
INDEX(Return Array,MATCH(Lookup Value, Lookup Array,0))

REPETITION IS THE KEY TO RETENTION

 FUNCTIONS
CALCULATIONS (1 OF 2)

SUMIFS: Used to sum values from a data set

using specific criteria

Syntax:
SUMIFS(Sum Range,Criteria range 1, Criteria 1,
Criteria Range N, Criteria N)

COUNTIFS: Used to count instances from a data

set using specific criteria

Syntax:
COUNTIFS(Criteria range 1, Criteria 1, Criteria Range
N, Criteria N)

REPETITION IS THE KEY TO RETENTION

 FUNCTIONS
CALCULATIONS (2 OF 2)

AVERAGEIFS: Used to average values from a data set using

specific criteria

Syntax:
AVERAGEIFS(Average Range,Criteria range 1, Criteria 1,
Criteria Range N, Criteria N)

MINIFS/MAXIFS: Used to extract the minimum/maximum value from an array meeting specific
criteria

Syntax:
MINIFS/MAXIFS(Value Array, Criteria range 1, Criteria 1, Criteria Range N, Criteria N)

REPETITION IS THE KEY TO RETENTION

 FUNCTIONS
GENERALLY HELPFUL

UNIQUE: Easily extract the unique values from an Array

without having to de-duplicate. It is a dynamic spill function.

Syntax:
UNIQUE(Array you want unique values from)

IFERROR: Used to create rules for how to present calculations

with errors as outputs. Used to flag errors or clean presentation
layer data.

Syntax:
IFERROR(Original calculation, Value to display if an error results)

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