IOER INTERNATIONAL MULTIDISCIPLINARY RESEARCH JOURNAL, VOL. 4, NO.

2, JUNE 2022

OJT ATTRACK – ON THE JOB TRAINEE REMOTE ATTENDANCE

MONITORING SYSTEM USING FACE RECOGNITION SYSTEM

EPIFELWARD NIÑO O. AMORA1, KENNERY V. ROMERO2, RENNAN C. AMOGUIS3,

EVANGELINE N. OLANDRIA4, JOSEPH JAMES OLAVIDES5
https://orcid.org/0000-0001-7333-91341, https://orcid.org/0000-0001-9959-09412,
https://orcid.org/0000-0002-1781-72903
https://orcid.org/0000-0001-6554-52294, https://orcid.org/0000-0003-4051-464X5
[email protected], [email protected], [email protected],
[email protected], [email protected]
Bohol Island State University – Candijay Campus, Cogtong, Candijay, Bohol, Philippines 1-5

ABSTRACT

The checking and monitoring of On-the-Job Trainee’s Attendance (OJT) faced several problems in the
end of the OJT coordinators and the home institution. Some of the problems are checking the
attendance of the OJT validation and verification of students’ attendance, tracking the students’ real-
time OJT progress and generating up to date reports. It becomes even very alarming when the OJT
Coordinators lost track the students’ OJT progress. This study sought to investigate and implement a
solution using technology innovation mainly the internet of things to make checking of attendance and
monitoring of progress effective and convenient. Using the Agile: Scrum methodology of software
engineering, the researchers conducted a series of stakeholder’s meetings with the OJT coordinators
to collect user stories. After the collection, the researchers developed a schedule of activities, staffing,
hardware and software requirements in order to carry out all the tasks needed to deliver the fully
functional product. To keep track the progress of the project, the Scrum master conducted a daily
standup meeting with the team in order to express the points that might hinder the pace of the
development. The team leader also communicates daily with the clients to give them a comprehensive
update. Findings revealed that the current manual system used to check the OJT attendance and track
OJT progress which is prone to fraud and tampering which causes record irregularities. Thus, there is
a need to develop an internet of things based (IOT) based hardware and software application that
checks the attendance and view reports in real-time. By this means, frauds on attendances and records
were eliminated as the attendance system is secured.

Keywords: Face Recognition, Internet of Things, Microcomputing, OpenCV, CoVid Response

INTRODUCTION

One of the biggest concerns of purpose of evading requirements and

educational institutions and on-the-job training responsibilities. In the current practice, the
(OJT) coordinators are the irregularities of attendances of the OJTs are done via
student attendance and punctuality. It logbooks. This made the institution difficult to
becomes even very alarming when the OJT track the actual number of hours rendered by
Coordinators lost track of the student’s OJT the students for his/her OJT. The validation for
progress. Some of the students will not declare the actual number of hours is done after the
the actual number of times rendered for the student’s returned to the school. This made

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AMORA, E.N.O., ROMERO, K.V., AMOGUIS, R.C., OLANDRIA, E.N., OLAVIDES, J.J., OJT AtTRACK – On the Job
Trainee Remote Attendance Monitoring System Using Face Recognition System, pp. 245 - 250
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IOER INTERNATIONAL MULTIDISCIPLINARY RESEARCH JOURNAL, VOL. 4, NO. 2, JUNE 2022
the researcher to propose a remote methodology that enables the researchers to
attendance monitoring system using face deal with a task by breaking it into phases
recognition attendance system as a tool to which includes consistent effort with project
help solve the concerns experienced by the stakeholders and constant development and
OJT coordinators. iteration in every phase.
Face recognition is popular biometric
technology, it is based on facial features, and
face image recognition to identify the identity
of the corresponding person. Face identity
identification has been widely used in
banking, transportation, company
attendance, and other fields (Fengping Cao et
al., 2018). Face recognition is an integral part
of biometrics. In biometrics basic traits of
human is matched to the existing data and
depending on the result of matching
identification of a human being is traced
(Bhattacharya, S. et al.,2018). The biometrics
is one method that is widely used in
identifying someone. Fingerprints, iris, or
faces are unique, so biometrics is one of the
best alternatives to replace the old way how Figure 1: Agile:Scrum Methodology
recognizing someone in digital images
(Handaga et al., 2019)
However, the existing Face The team sat with the Dean,
Recognition Attendance System does not Chairpersons, and OJT Coordinators to
send real-time data to a web server for real- discuss the concerns encountered in the
time data monitoring. This study aims to current OJT Attendance. The issues
develop a face recognition system specific to encountered by the OJT Coordinators were
real-time OJT attendance tracking using listed as project backlogs. Each the backlog
openCV sensors, raspberryPi, web-server, was given priority according to the weight and
and a web-based system. the urgency of the needs. The stories were
gathered and put in a tabular view with story
OBJECTIVES OF THE STUDY numbers and the stories gathered which then
became the basis for the features that must be
This study aimed to develop a Face included in the development. The collected
Recognition Attendance System. stories served as the framework of the system
Specifically, it aimed to determine the needs and termed as the project backlogs. All of the
of the OJT Coordinators in terms of checking backlogs present in the previous phase were
the attendance of the OJT; validation and given a schedule and the right staffing in order
verification of student’s attendance; tracking to realize the project. This resulted to another
the student’s real-time OJT progress, and backlogs called sprint backlogs in which all the
generating up-to-date reports. stories were given priorities and time span.

RESULTS AND DISCUSSION

METHODOLOGY
1. User stories that show user needs
This used Agile: Scrum methodology of
software engineering. It is a type of
P – ISSN 2651 - 7701 | E – ISSN 2651 – 771X | www.ioer-imrj.com
AMORA, E.N.O., ROMERO, K.V., AMOGUIS, R.C., OLANDRIA, E.N., OLAVIDES, J.J., OJT AtTRACK – On
the Job Trainee Remote Attendance Monitoring System Using Face Recognition System, pp. 245 - 250
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IOER INTERNATIONAL MULTIDISCIPLINARY RESEARCH JOURNAL, VOL. 4, NO. 2, JUNE 2022
Table 1 2. Product Backlogs
User stories
Story Story Table 2
No. Product Backlogs
Priority Sprint Backlog User User Story
1 I want an attendance system that is web
Items Story
based.
No.
2 I want the system to have a webpage that Selection of I want the system
displays reports regarding attendance of the technology to be 7 to be in an up to
OJT. used date technology
1
3 Face recognition. I want the
1 attendance system
4 The system must be capable of computing that is web-based
the real time OJT hours rendered by the Server and The system must
students. database feature an effective
5 The system must be capable of printing OJT development using 6 way of identifying
reports. 2 raspberry Pi, the students
Phyton, server and identification
6 The system must feature an effective way of OpenCV Face recognition
identifying the student’s identification. configurations.
3
7 The system must be in up to date Face recognition Face recognition
3 3
technology. development
Web portal The system must
development for be capable of
The series of talks with the OJT coordinators computing the real
stakeholders and the team resulted in the 4
time OJT hours
following user stories that show user needs: rendered by the
students
I want the system
• I want an attendance system that is to have a webpage
web-based. 4
that displays
2
• I want the system to have a web- reports regarding
based system interface to display attendance of the
OJT
reports regarding attendance of the
The system must
OJTs; be capable of
5
• Face recognition printing OJT
• The system must be capable of reports
computing the real time OJT hours
rendered by the students Table 2 displays the product backlogs. The
• The system must be capable of development of the project was scheduled to
printing OJT reports. finish in 26 working days.
• The system must feature an effective
way of identifying the student’s 3. System Architecture Block Diagram of
identification. The system must be in OJT AtTrack
an up-to-date technology.

With the aim of delivering the user

needs mentioned in the user stories, the team
proceeded to the formulation of project
backlogs. This shows the specific modules to
be developed; the priority number of each task
and the number of days the product will be
delivered. Figure 2: System Architecture Block Diagram

P – ISSN 2651 - 7701 | E – ISSN 2651 – 771X | www.ioer-imrj.com

AMORA, E.N.O., ROMERO, K.V., AMOGUIS, R.C., OLANDRIA, E.N., OLAVIDES, J.J., OJT AtTRACK – On
the Job Trainee Remote Attendance Monitoring System Using Face Recognition System, pp. 245 - 250
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IOER INTERNATIONAL MULTIDISCIPLINARY RESEARCH JOURNAL, VOL. 4, NO. 2, JUNE 2022
Figure 2 above is the System CONCLUSIONS
Architecture Block Diagram of OJT AtTrack
which describes how the system works from The current manual system used to
reading an object using the camera to the check the OJT attendance and track OJT
admin monitoring interface. To state, the progress which prone to fraud and tampering
system works by reading faces using the which causes record irregularities. There is a
camera. The algorithm used will process the need to develop an internet of things (IOT)
input and will try to compare if the data (face) based hardware and software application that
is present in the database. If found, the system checks the attendance and view reports in
sends a confirmation and then records real-time. By this means, the frauds on
relevant information such as the time-in and attendances and records were eliminated
out, remaining hours, and the establishment to because the attendance system is secured.
the cloud server. The data in the cloud server After the thorough review of the system from
can be accessed using the web application both stakeholder’s and developer’s end and
which enables the data to be viewed by the pilot testing of the prototype, the system
OJT Coordinator and the printing of reports as receives 100% satisfaction feedback and
well. found that the system works according to its
design and function.
4. Validation and verification of student’s RECOMMENDATIONS
attendance
Technology continues to innovate
The present system validates and every now and then. It is very important to
verifies the students’ attendance manually. To open ourselves to innovations that could
close the gap, the researchers made the potentially do our daily task efficiently. In order
validation and verification of attendance in to further strengthen the system, the study
real-time using face recognition system. In this must be continued for further enhancement if
method, the attendance cannot be tampered. new needs will arise.

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AMORA, E.N.O., ROMERO, K.V., AMOGUIS, R.C., OLANDRIA, E.N., OLAVIDES, J.J., OJT AtTRACK – On
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AMORA, E.N.O., ROMERO, K.V., AMOGUIS, R.C., OLANDRIA, E.N., OLAVIDES, J.J., OJT AtTRACK – On
the Job Trainee Remote Attendance Monitoring System Using Face Recognition System, pp. 245 - 250
249
IOER INTERNATIONAL MULTIDISCIPLINARY RESEARCH JOURNAL, VOL. 4, NO. 2, JUNE 2022
Society of Information Technology Educators
(PSITE) and Philippines Schools, Universities,
and Colleges Computer Education and
Systems Society (PSUCCESS).

Joseph James A. Olavides, is

a faculty of Bachelor of Science
in Office Administration
Department in Bohol Island
State University – Candijay
Campus. Experienced in
Business Development. Member of the
Philippine Society of Information Technology
Educators (PSITE).

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AMORA, E.N.O., ROMERO, K.V., AMOGUIS, R.C., OLANDRIA, E.N., OLAVIDES, J.J., OJT AtTRACK – On
the Job Trainee Remote Attendance Monitoring System Using Face Recognition System, pp. 245 - 250
250