ERMA EBA - Reading Material Module 1 - Introduction To ERM
ERMA EBA - Reading Material Module 1 - Introduction To ERM
Exam-Based Assessment
READING MATERIAL SERIES
the principles of
RISK MANAGEMENT
Module 1
INTRODUCTION TO
ENTERPRISE RISK
MANAGEMENT
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1 - Introduction to ERM
2 - Introduction to ISO 31000
3 - Principles of Risk Management
4 - Framework of Risk Management
5 - Process of Risk Management
6 - ISO 31000 Glossary
We strongly recommend you to read the complete ERMA EBA reading
material series to prepare yourself for the EBA you are participating in.
Module 1
INTRODUCTION TO
ENTERPRISE RISK
MANAGEMENT
A. What is ERM?
Enterprise risk management (ERM) is
Among the more widely known frameworks and/or standard, and the related ERM
definitions that they promulgate are:
COSO ERM framework has its own merits and legacy in United States of America
especially after the Sarbanes-Oxley Act was in effect. It originates from COSO
Internal Control Framework, published in 1992 which had been used widely
throughout the world by many large organizations in managing their internal control
framework. Some have seen COSO ERM framework is the expansion of COSO
internal control framework, a thought that deserves on its own standing especially
from the accounting and auditing professionals’ point of view.
Furthermore, its universal characteristics make them applicable for any type of
organization, public or private, large-size corporations or small-size corporations.
And yet, it is built not from the drive of being compliance to certain regulations, but
more on addressing the uncertainty of business challenges and how to deal with
them. Some have seen ISO 31000 is developed from the AUS/NZS 4360 Risk
Management Standard originating from Australia, especially in the part of ‘risk
management process’. It is true, but ISO 31000 is much more comprehensive,
systematic, and universal.
They started with financial institutions and insurance companies, then energy
companies, and now all type of industries. In this regard, the ERM analysis
provides insight into those companies’ management capabilities and
corporate governance. In evaluating the credit ratings, S&P will focus on two
universal components of ERM i.e. risk management culture and strategic risk
management.
Finally, a strong culture provides a safety net when formal controls and
structures are weak or nonexistent while, at the same time, providing an
environment that helps the workforce reach its highest level of productivity.
The future success of companies will depend on the ability to weigh the
expected risks versus rewards on an ongoing basis. By accepting and
managing risk, companies have the ability to measure the likely reward for
taking on some risk. They have the ability to maximize profit and increase
shareholder value by limiting some risks and exploiting others. Therefore, the
risk criteria and related risk profiles should be established to meet
organizational strategic objectives, and they should be promulgated
throughout organizations.
Any entity that is currently operational has some form of risk management activities
in place. However, these risk management activities are often ad hoc, informal and
uncoordinated. And, they are often focused on operational or compliance-related
risks and fail to focus systematically on strategic and emerging risks, which are
most likely to affect an organization’s success. As a result, they fall short of
constituting a complete, robust risk management process. In addition, existing risk
management activities often lack transparency.
While this is not the only way to start an ERM initiative, this incremental approach is
designed to be very adaptable, flexible, and budget friendly. The following are two
sections that can be used by organization to get their ERM started effectively:
๏ Keys to Success
๏ Initial Action Steps
Although it is not the job of the company’s board to manage the ERM
activities, they do need to demonstrate clear support for the ERM initiative as
well as oversee what senior management has designed and implemented to
manage top risk exposures. Thus, ERM must be enterprise wide, and
understood and embraced by its personnel, and driven from the top down
through clear and consistent communication and messaging from the
company’s board to senior management and to the whole organization as a
whole.
It is the responsibility of company’s board to set the right tone for ERM, and
ensure that management is devoting the right attention and resources to
ERM.
What’s more, the company board needs to put in place an effective ERM
leader who is widely respected across the organization and who has
accepted responsibility for overall ERM leadership, resources and support to
accomplish the effort.
One perceived barrier to launching ERM is the perception that ERM is overly
complex and requires a major and costly effort to implement. Related to this
perception is the belief that an organization must implement all of the
components of ERM in one single effort for it to work and bring any tangible
value to the organization. Experience suggests otherwise.
Another way to keep ERM manageable is to focus initially on a few top risks
in just one critical business unit. This limited focus could be used to develop
initial risk management processes that can be expanded across the
enterprise to other business units. And when dealing with much smaller
organizations, it can be useful to start things off by identifying just one critical
risk or risk category and building ERM processes around that one risk.
Organizations often discover that they have the personnel on their existing
staffs, with the knowledge and capabilities relating to risks and risk
management that can be effectively used to start. For example, some
organizations have used their Chief Audit Executive or their Chief Financial
Officer as the catalyst to begin an ERM initiative. In other instances,
organizations have appointed a management committee, sometimes headed
by their Chief Finance Office (CFO), to bring together a wide array of
personnel from across the entity who collectively have sufficient knowledge of
the organization’s core business model and related risks and risk
management practices to get ERM moving.
In addition, most organizations start their ERM effort without any specific
enabling technology or automated tools other than basic spreadsheets and
word-processing capabilities.
Although it makes sense to build upon existing risk related activities, it must
be done with the recognition that the existing activities probably do not
constitute ERM. ERM requires risk management processes that ultimately are
applied across the enterprise and represent an entity-wide portfolio view of
risk, which is often missing from these existing functions.
At a high level, there should be clear agreement and alignment of the BOD’s
and senior management’s expectations, timing and expected results. This
should include agreement on the resources to be made available and targets
dates for the effort. The BOD should also consider the timing and level of
status reporting that will be required to effectively monitor and oversee the
ERM effort.
Often, it is best to initially use existing resources, for example the Chief Audit
Executive or Chief Financial Officer, for this role to get ERM started. This
leader will not necessarily be the person to head ERM in long term, but the
person to get the initiative started and to take responsibility for moving the
organization’s ERM activities to the next level.
It is critical that the risk leader have sufficient stature and be at an appropriate
senior management level in the organization to have a rich strategic
perspective of the organization and its risks and to be viewed as a peer by
other members of senior management. Embedding ERM into the business
fabric of the organization is necessary. Having a risk leader who can be
viewed as a peer by members of senior management is vital for the success
of the ERM initiative.
While the use of a committee or working group in addition to the risk leader
can be viewed as optional, these committees have been used by risk leaders
as an effective means to engage the right people across the organization to
ensure success of their ERM efforts.
The organization also needs to assess its risk responses related to identified
risks and develop action plans to address any gaps that are beyond those
acceptable. Typically, action plans stemming from the initial risk assessment
would identify gaps in the existing risk management processes related to the
risks identified and detail specific ways to address those gaps. The initial risk
assessment exercise is also a time to initiate discussions about the
organization’s risk appetite relative to the risks identified.
Management can facilitate the discussion of the risk criteria or risk appetite by
identifying types of activities or products that they will or will not undertake
because of the perceived risks. Alternatively, they may discuss how risk
aggressive or conservative they want to be compared to their peers or
competitors.
To this end, many organizations use simple lists, with their top risks listed in
rank order. Others use colors or graphics along with their ranking to help
focus attention on the most significant of the risks being reported. Also
consider what status reporting and tracking you need to monitor progress on
your action plans in order to address gaps in risk processes or risk responses
identified during the ERM implementation.
Following the incremental approach, the leader should identify next steps in
the ERM roll-out that will foster additional enhancements and afford tangible
benefits as a result. The completion of the initial ERM action plan is also an
opportunity for the risk leader and the ERM working group to convey the
status and benefits achieved to the BOD and senior management. The risk
leader should also consider what types of ongoing education offerings and
communications should be deployed across the organization to continue to
strengthen the organization’s risk culture and ERM capabilities.
Capacity building to implement ERM using ISO 31000 may start with building the
right understandings about ERM and ISO 31000 fundamentals, and at the same
time to acquire some relevant competencies, both hard competencies and soft
competencies for a group of people who will lead ERM implementation in the
organization.
While to build understanding about ERM using IOS31000 could exercised through
self-studying the ISO 31000 official documents, or taking a discussion with risk
professionals who have experiences in implementing ERM using ISO 31000, or
through systematic courses of ERM using ISO 31000; to build the right
competencies for a group of people who will lead ERM implementation using ISO
31000 need more elaborative efforts. In that regards, ERM Academy provides a
template or standard of ‘competency matrices’, both for hard competency as well
as for soft competency. Those matrices can be used by organization as reference to
build appropriate competencies for their people who will be involved either directly
or indirectly in their ERM implementation.
Once the understanding of ISO 31000 fundamentals have been in place – and there
are sufficient numbers of people have the right competencies, organization may
proceed their initial steps to implement ISO 31000 as suggested in ‘getting started
– ERM using ISO 31000 above’.
For the core team members or champions in the ERM - ISO 31000 implementation,
their capacity needs to be enhanced through a mastery of ‘ISO 31000 Risk
Assessment Techniques’ as recommended by ISO 31000. There are 31 risk
assessment techniques – qualitative, semi quantitative, and quantitative – must to
be acquired by them. The details of those techniques are well described in the
complimentary documents to ISO 31000, namely ISO31010.
At a later stage, the core team members and the internal auditors – as an
independent assurance unit of organization – need to acquire a mastery of
‘Assessing the Adequacy of ERM using ISO 31000’. For internal auditors, the
knowledge and skill is critical to equip them with the right competencies in
conducting an independent assurance or review about the adequacy of ERM in the
organization.
Likewise, the core team members would have better understanding about the
required documentation need to be in place and available for any independent
assessment or review, either conducted by internal audit or other independent
assurance providers.
Module 1
INTRODUCTION TO ENTERPRISE RISK MANAGEMENT