PRESERVATION PROCEDURE

(TO BE CUSTOMIZED PROJECT

SPECIFIC)

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 PRESERVATION PROCEDURE

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 PRESERVATION PROCEDURE

CONTENTS

1. PURPOSE OF THIS DOCUMENT......................................................................................... 4

2. SCOPE................................................................................................................................... 4

3. DEFINITIONS......................................................................................................................... 4

4. ABBREVIATIONS & DESCRIPTIONS...................................................................................5

5. REFERENCE DOCUMENTS.................................................................................................. 5

6. ORDER OF PRECEDENCE................................................................................................... 6

7. RESPONSIBILITIES.............................................................................................................. 6

8.1 SUB-CON. PRESERVATION TEAM.............................................................................6

8.2 SUB-CON. PROJECT ENGINEER................................................................................7
8.3 SUB-CON STOREKEEPER (DURING CONSTR. PHASE UNTIL HANDOVER)..........7
8.4 QAQC INSPECTOR....................................................................................................... 7

8. PRESERVATION METHODOLOGY......................................................................................7

9.1 MATERIAL ARRIVAL AT SUB-CONTRACTOR /CLIENT YARD STORE...................7

9.2 PACKAGING & PRESERVATION OF BULK MATERIALS..........................................8
9.3 PERIODIC EXAMINATION AND PRESERVATION FOR THE EQUIPMENT...............8
9.4 STORAGE CONDITIONS.............................................................................................. 8

9. PRESERVATION METHODS (General)................................................................................9

10.1 ARCHITECTURAL MATERIAL...................................................................................10

10.2 ELECTRICAL AND INSTRUMENTATION MATERIAL...............................................13
10.3 PIPING MATERIAL(CARBON STEEL).......................................................................14
10.4 HVAC EQUIPMENT & SYSTEM..................................................................................14
10.5 OTHER MACHINERIES............................................................................................... 17
10.6 FREE ISSUED EQUIPMENT PRESERVATION (CLIENT SUPPLIED ITEMS)...........17
10.7 WARNING LABEL FOR PRESERVATION.................................................................17
10.8 DE-PRESERVATION................................................................................................... 17
10.9 PRESERVATION RECORDS & TAGS........................................................................17

10. SPECIFIC EMERGENCY PROCEDURES...........................................................................18

 PRESERVATION PROCEDURE

1. PURPOSE OF THIS DOCUMENT

The purpose of this section is to provide guidelines to the Sub-Contractor construction group,
Quality Control and warehousing personnel to define, implement and verify the storage &
preservation of material, equipment & services during all phases on site, fabrication shop and
warehouses
2. SCOPE
This procedure outlines the minimum requirements to be followed for protection of equipment
and material from arrival at warehouse / jobsite until final hand over of the project to Contractor /
Company.
Specific preservation requirements of vendors will be followed as far as possible. If there is a
conflict between manufacturer's recommendation and the recommendation in this procedure, the
vendor's / manufacturer’s recommendation shall take precedence.
The extent of preservation will depend on the anticipated period that the equipment is to be
preserved. This is to be handled in close conjunction with the CLIENT preservation team.
The scope of this procedure is to ensure that all the bulk materials, equipment & architectural
items procured as part of the project are stored and preserved both, internally and externally, as
well as in environmentally controlled areas(if applicable), after receipt at SUB-CONTRACTOR /
CLIENT’s Yard, in accordance with manufacturers, Company recommendations and good
industry practices.
Preservation and maintenance shall be provided to prevent the corrosion and deterioration of
equipment from the effects of environmental conditions during shipping, storage, construction and
hook-up, pre-commissioning and commissioning. All equipment shall be protected against the
effects of climatic conditions such as rain, snow, sandstorms, freezing, high humidity, fresh and
salt water splashing, salt air, sunlight, and mildew. Admission of construction debris (for example,
flushing water, shot blast, etc.) as well as rough handling, jolting, and impact, shall be avoided.
Equipment to be preserved shall include, but not be limited to, the following items with reference
to specific preservation procedure from vendor/manufacturer
 Major equipment, Electric motors, switchgear, transformers, cabinets, junction and splice boxes,
batteries, lighting fixtures.
 Instruments / Telecom / Fire & gas and associated cabinets, panels, terminal boxes
 Valve internals, stems, glands
 Flange faces, metallic gaskets, bolting, pipe threads
 Fire and gas detection and HVAC distribution items
 External surfaces subject to corrosion.
3. DEFINITIONS

PROJECT :

COMPANY :

CONTRACTOR :

SUBCONTRACTOR :
 PRESERVATION PROCEDURE

SITE(S) :

4. ABBREVIATIONS & DESCRIPTIONS

ABBREVIATIONS & DESCRIPTIONS

SUB-CONTRACTOR : Sub-Contractor Engineering Co. (L.L.C.)

CPY : Company
ITP : Inspection test plan
MR : Material Request
CLIENT :
PM : Sub-Contractor Project Management Department
QA : Quality Assurance
QAQC : Quality Assurance Quality Control
QC : Quality Control
RESP. : Responsibilities
SC : SUB CONTRACTOR
SOW : Scope Of Work
TPA : Third Party Inspection Authority (Appointed by CPY)
UAE : United Arab Emirates

5. REFERENCE DOCUMENTS

Document No. Document Description

Preservation Procedures of specific equipment from vendor.

 PRESERVATION PROCEDURE

6. ORDER OF PRECEDENCE
In case of conflict, among any referenced regulations, codes and standards or between any
referenced regulations, codes and standards and technical specifications, CONTRACTOR shall
notify COMPANY of any conflict and confirm resolution of the same in accordance with the
order of precedence specified below:
 UAE Statutory Legislation and Regulations inclusive of COMPANY standards and codes of
practice.
 Project specifications.
 COMPANY Engineering Specifications, Standards, Procedures and HSE Documents.
 BP Recommended Standards, Guidance, Practices & Specifications for Engineering.
 International Codes and Standards.
7. RESPONSIBILITIES
8.1 SUB-CONTRACTOR Preservation Team
SUB-CONTRACTOR shall nominate a Preservation Coordinator leading a preservation team
and reporting to SUB-CONTRACTOR Commissioning Manager/Engineer. The Preservation
Coordinator shall coordinate with CLIENT preservation team for documentation & guidance for
following the preservation with reference to project requirements. The Preservation Coordinator
is responsible for preservation of project equipment or materials. Preservation team shall consist
of competent and qualified SUB-CONTRACTOR `s Preservation Coordinator, Discipline
Engineers (E&I, Mechanical and Piping), Technicians / labour’s.
Furthermore, the Preservation Team shall establish long term preservation process matrix for
applicable subsystems and tags as follows:
 Upon receipt of equipment / materials at the yard / warehouse, the project expeditor shall inform
Preservation Coordinator.

 Preservation Coordinator shall prepare and update regularly a spread sheet that indicates arrival
of equipment / materials, description, location & tag number if any
 The same list shall be updated by Preservation Coordinator with the required preservation
measures taken including the preservation frequency.
 The updated list may be issued to CLIENT`s preservation coordinator for providing the
necessary project specific preservation check sheets if applicable.
 SUB-CONTRACTOR Preservation team shall complete the applicable check sheets as per the
preservation frequency and can provide to CLIENT on request.
 The preservation check sheets shall be handed over to CLIENT for system update as
required.
The Preservation Coordinator and his team shall be responsible for the preservation activity as
mentioned in the below stages:
 Upon receipt of equipment / package at the stores / warehouse.
 Movement of equipment / package from the stores / warehouse and stand-by duration (if
applicable) at CONTRACTOR’s yard awaiting installation / hook-up.
 During Construction phase at onshore locations.
 Transition phase from SUB - CONTRACTOR’s Construction team to CONTRACTOR’s
commissioning team.
 During Commissioning phase.
 PRESERVATION PROCEDURE

 Preparation for load out / sea fastening, during load out and after load out awaiting tow away at
onshore location.
8.2 SUB-CONTRACTOR Project Engineer
Each Project Discipline Engineer who is referred to as the Project Engineer throughout this
document will coordinate activities related to storage and preservation of bulk material, related to
their discipline, procured as part of this project. Project Engineer is also responsible to coordinate
with other departments to get the preservation activities organized and implemented as defined in
this procedure
The preservation activities shall be performed by the store & fabrication yard. Activities shall be
monitored by Project Engineer on regular basis
8.3 SUB-CONTRACTOR Store Keeper (During construction phase until handover)
Storekeeper is responsible to organize the storage locations and preservation consumables for
storage and preservation of materials / equipment at the yard as well as in the warehouse.
With regard to storage of materials, storekeeper shall follow the instruction of Discipline
Engineers and QAQC inspector in order to effectively implement the preservation techniques as
per Manufacturer recommended procedure.
8.4 QAQC Inspector
Ensure that the preservation methods implemented according to the approved procedures
throughout the material receiving, storage, fabrication and installation and until mechanical
completion acceptance by Client. Verify the preservation records prepared and maintained at
different stages as required.
QAQC Inspector along with warehouse personnel and discipline supervisor shall carry out,
periodical survey of equipment and materials as per preservation recommendation provided by
manufacturer or as per this procedure.
8. PRESERVATION METHODOLOGY
Preservation of equipment / package shall be carried out at vendor premises (post FAT (as
applicable) and prior to dispatch from his site) and shall be recorded on vendor preservation log
sheets according to vendor preservation standard procedures.
Preservation check sheets applicable for the project at each stage shall be used after the material
has been delivered.
9.1 Material arrival at SUB-CONTRACTOR /CLIENT Yard Store
SUB-CONTRACTOR receiving section at the ware houses / CLIENT provided storage yard will
carry out the following: -
 All items will be inspected upon arrival at SUB-CONTRACTOR warehouse / Yard Store.
 For any material that will be stored using hazardous fluids, SUB-CONTRACTOR will obtain
product Material Safety Data Sheet (MSDS) from Supplier.
 Store shall provide safe, efficient and orderly laydown areas, warehouses and storage cabinets for
easy access for stocking, retrievals and checking for all materials.
 Store shall provide a clean air-conditioned area for storage of Specific material requirement as
per manufacturer instructions.
 Store shall provide a safe and environmentally acceptable storage location for all chemicals and
lubrication oil.
 PRESERVATION PROCEDURE

 SUB-CONTRACTOR shall ensure all occupational HSE regulations concerning personnel

welfare, general material handling and mobile lifting equipment are followed in warehouses,
storage areas and laydown areas are met.
 Any equipment / items which are inflammable to be sorted out separately for relevant
preservation against fire in a suitable area / space.
 All equipment shipped with protective covers or plugs over openings, and with corrosion
preventative coatings applied on exterior machined and threaded surfaces, shall be treated as
follows upon arrival at the Work Site:
 Protective covers, plugs and coatings shall be renewed if not intact. If water or dirt has
entered the equipment through broken, damaged or improperly secured covers and plugs,
the equipment shall be cleaned before covers, plugs and coatings are restored after
consulting with Vendor. Therefore any minor damages noticed and rectifiable will be done
by SUB-CONTRACTOR or by relevant vendors if it is a warranty issue, however any
damages which are Major, critical, un-repairable or which need manufacturer’s support
will be intimated to the relevant vendor / suppliers for their necessary action.
 Equipment containing desiccants shall be monitored to ensure that desiccants are
periodically examined and removed prior to startup

9.2 Packaging & Preservation of Bulk Materials

 All manufacturers shall pack securely for sea, air or land shipment.

 Manufacture shall advise on any precautions needed to maintain the packaging in good
condition for the required period.
 All delicate surfaces on material shall be carefully protected and painted with protective paint
compound and wrapped to prevent rusting and damage.
 All valve sizes are required to be packed in wooden/hard board cases.
 All threaded fittings and pipes shall be properly bundled /crated.
 All materials shall be preserved as far as possible in the best delivered condition.
 All materials shall be protected from atmospheric corrosion or deterioration due to site
conditions during the period between issuance from stores through installation.
 All unpackaged materials shall be preserved from the effect of atmospheric corrosion.
9.3 Periodic examination and preservation for the Equipment
Periodic examination and preservation of all equipment shall be performed as described in this
Procedure. If during these examinations any equipment is found to be damaged, if necessary,
Sub-Contractor will notify the equipment manufacturer for proper handling, repair or
replacement procedures. Sub-Contractor shall follow the examination and preservation periods
and activities performed for preservation in accordance with manufacturer’s recommendations
and procedures.
9.4 Storage conditions
9.4.1 Indoor storage
Where "climate controlled environment" storage is called for then, suitable instrumentation
will be used to check the temperature/humidity periodically.
 PRESERVATION PROCEDURE
"Indoor" storage is defined as storage area which shall have a roof and with protection from rain,
sunlight and dust and general adverse climatic conditions.
9.4.2 Outdoor storage
Outdoor storage will be as follows: -

 Open air storage area under a canopy / shade or covered with tarpaulin sheets
 Open air storage area
9.4.3 SUB-CONTRACTOR storage locations
Storage area in Sub-Contractor warehouse, Sub-Contractor yard, Sub-Contractor fabrication shop,
CLIENT provided storage yard and installation location shall be clean and paved or alternatively on
timber blocks/wooden pallets away from construction working areas.
Materials shall be stored in a sheltered environment and protected from moisture, welding, grinding
particles and other construction dust / debris.
If the material needs to be stored at site prior to installation on its final location, Preservation Team
shall ensure the storage location is secure, safe and free from works or activities that might cause
damage to the item.
9. PRESERVATION METHODS (General)
Material delivery should be carefully coordinated with the project schedule to minimize job site-
storage
On receipt of equipment or materials, warehouse personal shall go through the preservation
information and recommendation provided in the manual or catalogue and
maintain the preservation as per manufacturer’s recommendation while storage in the yard.
Upon receipt of materials, care will be taken not to damage the packing, if this has not been
previously opened. Packing shall be opened only during the installation of the items on the platform.If it is
absolutely necessary to remove the packing, then this packing shall be replaced in the same
condition as far as possible and vendor suggested preservation shall be applied.
Packing and preservation provided by manufacturer of equipment shall be kept intact to protect the
equipment against humidity, dust and mechanical strains, which may occur during outdoor storage,
handling and construction. Sensitive equipment shall be stored indoor in a climate controlled storage
area.
Advance information shall be given from the Resources Department to the site supervisors and
Warehouse personnel of any packages / items to arrive and require, dedicated space, special
handling and temperature controlled preservation.
Materials arriving at SUB-CONTRACTOR Ware house / site store will undergo a receipt
inspection and the status of the preservation is recorded. This includes, but is not limited to the
condition of external packaging. Inspection of crated items must have its package reinstated in the
event that the materials have been opened for inspection. Any damage which cannot be corrected by
SUB-CONTRACTOR , then needs to be advised to Manufacturers / suppliers for further action and
rectification.
Bulk materials to be permanently installed in enclosed areas shall be stored in a protected
environment. If an item is to be permanently installed in a climate-controlled environment it shall be
stored in a similar climate-controlled environment.
Structural steel items & Carbon steel piping material shall be stored outdoors on timber blocks or
pallets placed on floor.
Filter elements shall be stored in an enclosed environment with protective covers.
 PRESERVATION PROCEDURE

Gasket material, pre-formed gaskets are to be stored flat. Spiral wound gaskets are to be stored
separately in the horizontal (flat) plane. Large spiral wound gaskets are to be stored with a
backing support (i.e. cardboard) in the flat position and should avoid contact with subsequent
gaskets.
All openings, inlets, outlets of equipment like skid units etc., shall be kept blanked off to protect
from entry of foreign matters.
Flange connections of compressors, pumps, valves, etc., shall be closed with dummy closures
and full face neoprene gaskets. Valves may be alternatively provided with plastic covers to
protect flanges and close the opening. All connections shall be plugged, capped or blinded as
applicable, using metallic / plastic plugs or covers.
During Mechanical Completion, Pre-Commissioning and Commissioning, it shall be ensured
that manufacturer recommended preservation techniques for all equipment, are applied.
Sub-CONTRACTOR / Vendor shall identify manual rotating / operation requirements for
valves, impellers, motor bearing etc.
Threaded part of the equipment, piping materials shall be closed by appropriate plugs.
General clean up routine and good housekeeping is a prerequisite for successful execution of
preservation.
Sub-Contractor supplied and installed materials / equipment are mainly Architectural items
including, Insulation, Panelling for wall and ceiling, Doors internal and external, Flooring
material, Painting material, Furniture, Electrical and instrumentation fittings, Electrical and
instrumentation cables, Control panel & Distribution Boards, HVAC package Unit, fans,
dampers, Plumbing & piping material etc.
Monitoring of Preservation activities & checks shall be done Bi- weekly with reference to the
procedures described for each item below.
10.1 Architectural Material
10.1.1 Insulation
Storage location:- Storage area allocated for Sub-Contractor in CLIENT yard.(outdoor)
Insulation material is typically shipped to the jobsite protected by a plastic wrap, plastic bag or
in cardboard cartons. This factory packaging is intended for handling the Insulation in the
manufacturing plant and during transit; it should not be relied upon as job site protection from
the elements unless specified otherwise by the manufacturer.
During storage following precautions should be observed:
Place the package on raised pallets or platforms (100 mm) above ground and store flat.
Unless specified otherwise by the manufacturer, cover the package and pallet with tarpaulin
sheets.
Care to be taken during handling of insulation to prevent damages.
Insulation should always be installed on dry, clean conditions. Follow the manufacturer’s
recommendations regarding product application.
Temporary protection shall be provided for the insulated bulkheads / deck heads where a
potential of repeated damages due to material handling etc. exists. These protections shall be
removed prior to the panel installation / fabric application / cladding application whichever is
applicable.
Since the damage repair is easy compare to any other system, most of the cases the insulation
left unprotected after the installation and before concealing it.
10.1.2 Wall/Ceiling panels
 PRESERVATION PROCEDURE

Storage location:- Storage area allocated for Sub-Contractor in CLIENT yard.(outdoor)

Wall/Ceiling panels to be stacked on raised pallets or platforms (100 mm) above ground and store
flat.
Unless specified otherwise by the manufacturer, cover the package and pallet with tarpaulin sheets
or wrap the panels with proper enclosures and ensure the space around the pallet for material
accessibility.
Refer to manufacturer`s instruction for longer duration storage requirements.
Maintain manufacturer applied protection film un-removed during the entire construction /
installation period.
Protect the installed wall panel with 4mm plywood / hardboard / corrugated plastic sheet material
and tapped off to avoid the damages during the construction phase. The protective covering can be
removed only for inspection purpose and shall be reinstated and maintained throughout until
handover to client. Do not remove the protection film from wall / panel until client instructed to
do so. Ceiling panels left unprotected after installation.
10.1.3 Doors
Storage location:- Storage area allocated for Sub-Contractor in CLIENT yard.(outdoor)
Doors shall be properly stored for the duration of the construction process. Doors shall be covered
with adequate protection and kept on elevated pallets. Store the materials under shelter ensured
protected from dirt, water and direct sunlight. Protect the gaskets safely from mechanical damage.
Door manufacturer’s recommendations for storage, site handling and installation procedures
should be followed.
After installation all internal and external doors shall be protected adequately by use of 4mm
plywood / polyethylene sheets/hardboard during the installation / construction phase in order to
prevent any possible damage during material handling or other construction activities.
Base of door counter frames shall be protected adequately by use of minimum 4mm thick
plywood. Sides of counter frames shall be protected with polyethylene sheets. Counter frames of
doors which are subjected to heavy traffic during construction activities shall be protected with
minimum 12 mm plywood at base and 4 mm plywood on sides. Door threshold which are subject
to heavy traffic shall be boxed up with 12 mm ply wood.
Due to the nature of construction site, it is not possible to keep the door-ways locked and the
doorways unused, and the doors will be opened and closed several times in a day. In such cases
the heavy doors shall be kept opened by use of Hook and Hasp / temporary tying arrangement.
Usage of wedge is not advisable. Door automatic closures shall not be engaged till it’s a suitable
time of project.
Where applicable, all stainless steel parts of the doors shall be protected from welding / grinding
particles by use of polyethylene wrapping or adequate protection in order to avoid ferrous
contamination and corrosion.
Doors shall be protected adequately to avoid damage of protective coating during the construction
activities. These protection shall only be removed during any inspection, testing and after the
handover to client if client instructed to do so.
Door lock cylinder shall be carefully and fully covered to prevent the ingress of any dust, sand or
any harmful material which may damage the lock mechanism.
To avoid entry of dust, all external openings shall be covered with ply wood. Lockable temporary
ply wood doors shall be installed at door locations until the project specified doors are installed.
 PRESERVATION PROCEDURE

10.1.4 Flooring Material (General)

Storage location:- Storage area allocated for Sub-Contractor in CLIENT yard.(indoor/outdoor)
Flooring materials shall be stored in a manufacturer recommended environment, away from
moisture and direct sunlight.
During installation process and after installation foot traffic shall be prevented by fencing or
guarding. During the curing period fencing / guarding shall be provided to avoid any chance of
entry of personnel. After curing occurred the flooring shall be protected by protective covering
sheets / plywood to avoid dust deposit and to avoid any possible damage during manoeuvring of
any material over the floor. After each stages of flooring application, adequate protection shall be
ensured and shall be maintained until handover to client and till instructing to remove the
preservation. Finished surfaces shall be protected with a polyethylene sheet first and then the
hardboard sheet / plywood protection to be provided, this is to avoid any possible scratch / marking
due to the hard ends of plywood / hardboard.
10.1.5 Underlayment
Storage location:- Storage area allocated for Sub-Contractor in CLIENT yard.(indoor/outdoor)
Material shall be stored as instructed by manufacturer or kept as in the same situation as received
from manufacturer, stored in a sheltered and temperature controlled environment and protected
from moisture and other dust / debris.
During the application of flooring, fencing shall be provided to avoid unnecessary traffic.
During and after construction or the intervals between each stage of construction, protection shall
be provided if the fencing can’t be maintained. Such protection shall only be put in place after the
flooring curing taken place and inspected for its quality.
For floor protection 4mm Plywood in sheet form or Hardboard in sheet form can be used. These
will be laid on the floor and if required the joints will be taped. 4mm Plywood will provide better
protection against heavier levels of traffic.
10.1.6 Raised floor
Storage location:- Storage area allocated for Sub-Contractor in CLIENT yard.(indoor/outdoor)
Materials shall be stored in a manufacturer recommended environment, away from moisture and
direct sunlight.
Generally protection should be used for the tiles during and after construction: During
construction fencing shall be provided to avoid unnecessary traffic.
Polyethylene sheets and Plywood / hardboard Protection shall be provided to all completed
installations of floor panels and the protection shall be maintained until the client acceptance and
handover.
To areas where significant repeated access is required to the floor void for the installation of
services plywood/hardboard may not be required, however, polyethylene sheets will be originally
installed and reinstated after each time of access.
For floor protection 4mm Plywood in sheet form or Hardboard in sheet form can be used. These
will be laid on the floor and if required the joints will be taped. 4mm Plywood will provide better
protection against heavier levels of traffic. .
10.1.7 Furniture
Storage location:- Storage area allocated for Sub-Contractor in CLIENT yard.(indoor)
Furniture shall be stored as instructed by manufacturer or if the protection found adequate, kept in
the same situation as received from manufacturer, stored in a sheltered environment and protected
from moisture, welding, grinding particles and other construction dust / debris.
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Furniture shall only be installed after all major construction work has been completed and at
the time of it is safe to install or position.
All Stainless steel furniture shall be delivered with a protection film and it shall be maintained
throughout the installation and until handover / if it is safe to remove. If the protective
covering provided by the manufacturer is removed during installation, such protection shall be
reinstated after the installation activity.
Stainless Steel materials shall be protected from moisture / welding / grinding particles
throughout the construction phase to avoid ferrous contamination.
Furniture items shall be installed only when heavy construction works in the room is over.
All installed furniture shall be protected appropriately to avoid any damage or unnecessary
usage.
Furniture usage by unauthorized occupants until the handover shall be strictly avoided or
discouraged.
10.2 Electrical and Instrumentation Material
10.2.1 Electrical and instrumentation cables
Storage location:- Storage area allocated for Sub-Contractor in CLIENT yard.(outdoor)
When handling drums, reasonable precautions should be taken to avoid damage to the cable
and injury to people. Due regard should be paid to the mass of the drum, the method and
direction of rolling and the method of lifting.
Cables shall be stored under cover as far as practically possible. If cables are not fully
protected (with battens or plastic foils for example), storing should be in a protected area and
not weather-beaten.
The cable end should be sealed to prevent ingress of moisture during transport and storage.
End of all cable drums shall be protected with end cap, shrink fit shroud or with tight
insulation tape.
Cable drums should be stored so that the drum flanges do not damage the cables
All cable installed shall be protected from any possible damage due to falling object / hitting
by material movements during other construction activities.
All outdoor installation of cables shall be protected from mechanical damage and direct
sunlight.
10.2.2 Electrical and Instrumentation equipment
Storage location:- Storage area allocated for Sub-Contractor in CLIENT yard.(indoor/outdoor)
Electrical and Electronic equipment shall be stored indoor as far as possible, large items like
HVAC Package Units, Power Panels, DBs, large motors etc. may be stored out door with its
original packing (if safe and permitted by manufacturer recommendation to do so).
Care shall be taken for all the electrical and electronic items stored out door have to be
properly covered to protect from sand, dust humidity, direct sunlight, temperature and
moisture.
During and after installation, all electrical equipment shall be preserved as per the supplier’s
instructions.
All spare cable entrances in panels and boxes shall be plugged with plastic caps or with
appropriate grommets. For electrical equipment with IP rating openings shall be properly
closed with appropriate grommets or plugs.
 PRESERVATION PROCEDURE

Cover all glasses in instruments and panel fronts, with minimum 4mm plywood or hardboard
sheet. Care shall be taken to avoid any scratches during such hardboard protection.

Controllers, panels, junction boxes, temperature instruments, telecom equipment, detectors,

transmitters, heaters, pushbuttons, and connection boxes after installation shall be covered with
polythene sheets to protect from dust & moisture entry damages. Sensitive components shall be
vacuum sealed

10.2.3 Special / delicate equipment.

Storage location:- Storage area allocated for Sub-Contractor in CLIENT yard.(indoor)
Delicate Instruments as e.g. panel instruments, distribution control components, Processors with
power supply and / or cards, programmable controllers, transmitters, Instruments with Electronic
Components etc. Shall be stored in air-conditioned spaces if recommended by manufacturer and
shall be stored shielded from direct sun radiation.
Where special equipment is provided with moisture absorbents these are to be retained inside the
equipment. The moisture absorbents to be recharged at regular intervals thereafter (if
recommended by manufacturer).
10.3 Piping Material(Carbon steel)
Storage location:- Storage area allocated for Sub-Contractor in CLIENT yard.(outdoor)
Particular attention shall be paid to inner cleanliness of piping. Prefabricated piping transported
to the construction site shall be laid down on supports. Adequate measures (such as capping)
shall be taken to ensure that piping is protected from the ingress of sand and foreign material.
Protective coatings shall be inspected periodically.
All non-metallic pipes subject to possible damage shall be protected adequately, by means of
barriers or guards.
All open ends of piping during installation shall be strictly closed by use of end caps / in order to
avoid any foreign material deposit and future blockage etc. Flange faces shall be protected with
full face neoprene gaskets or ply wood.
All un-insulated pipes protective coating shall be inspected randomly for its condition. Where
repeated chance for damage persists, and all piping insulation in such location shall be protected
adequately.
Piping shall be properly drained and dried after testing (if the system kept idle for prolonged
period); flanges may be opened to facilitate draining of stagnant water.
Inspect painting and insulation periodically and take remedial action where required.
When the piping system is being prepared for pre-commissioning, ensure the installation
undisturbed after the re-instatement process.
10.4 HVAC Equipment & System
10.4.1 Duct material and fabricated duct during storage
Storage location:- Storage at Sub-Contractor Workshop & CLIENT yard.(indoor)
Material shall be stored in sheltered environment and protected from moisture, welding,
grinding particles and other construction dust / debris.
Avoid storage, processing & handling of ferrous steel material and stainless steel material
together to avoid contamination. Storage area and work tables shall be repeatedly checked for
cleanness.
 PRESERVATION PROCEDURE

Cutting or grinding debris from ferrous steels should not be allowed to settle on stainless steel
items. Necessary segregation and cleaning precautions shall be ensured to avoid contamination.
All open ends of duct / duct elements shall be closed with dust blinds of 100 micron polyethylene
or plywood immediately after fabrication. Stainless steel ducts are not to be stored directly on
floor. They are to be separated from floor with plywood or wooden pallets. Dust blinds and
protection shall remain in place until the installation.
10.4.2 Protection during transport
Proper equipment and unloading methods shall be used to prevent damage to material during
handling operations and transportation.
During transportation of raw materials, manufacturer / Supplier shall follow their preservation
procedure.
Fabricated duct spools preservation shall be maintained throughout, during handling and
transportation to the construction site by taking suitable care during loading and stacking them on
supports. Suitable measures (such as blinding at ends) shall be ensured so that duct spools
protected from the ingress of sand and foreign material.
10.4.3 Preservation of insulation and ducting
Insulation should always be installed in dry, clean conditions. Temporary protection with fire
blanket shall be provided for the insulated ductwork, where a potential hazard of fire or
mechanical damages due to material handling exists. HVAC ducting shall be covered with fire
blanket / GI sheet prior to commencing any hot work at nearby area inside the building. Such
protection shall be the responsibilities of hot work performing department. Periodic surveillance
inspection shall be carried out by Quality control / Fabrication supervisor in order to ensure the
installation is free of damages. These protections shall be removed prior to the cladding
application, where applicable.
Insulation is self-protected by vapour barrier from humidity and dust, therefore no additional
preservation is required for insulated ducting, other than protection from hot work and mechanical
damages when needed.
As far as possible, HVAC Ductwork shall be installed after all intensive construction work like
structural welding, blasting and grinding activities has been completed. In the event of duct
installation to be carried out inside the building prior to any major hot works; such ductworks
shall be protected with fire blankets / GI sheets by the hot work performing department. SUB-
CONTRACTOR shall protect their ducting and other items / equipments against any sand
blasting or painting activities. SUB-CONTRACTOR shall protect their ducts and their other
items/equipments which are installed / stored outside the enclosed building against any hot works.
External surface of ductwork will be left as it is, without any additional protection unless any hot
work or blasting coating activities in the nearby area. Ductwork terminated for later hook- up shall
be protected with a blind at the open end immediately after installation. All protective covers on
inline equipment shall be left in place as long as possible during erection. If any damages found,
to be rectified immediately.
For internal surfaces of HVAC Duct, absorption of moisture and dust shall be minimized during
the idle period by closing of the open ends. Installation personnel shall carry out visual checks
during installation and ensure the ducting are free from oil, moisture and debris. Where necessary
the ducts shall be cleaned before installation. Internal cleanliness of the duct work shall be
randomly verified by QC during the installation stage.

10.4.4 Dampers
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Storage location:- Storage area allocated for Sub-Contractor in CLIENT yard.(indoor/outdoor)

HVAC Dampers shall be stored in shaded & protected area with reference to manufacturer`s
recommendations.
During storage and installation Electrical dampers with temperature sensitive instruments shall
be protected from direct sunlight and high ambient temperature. In case ambient temperature
exceeds the manufacturer recommended storage temperature, shall be moved to controlled
environment.
All automatic Fire Damper temperature sensor probe, shall be subject to no dust and foreign
particle deposit on them which may badly effect on the temperature sensitivity.
10.4.5 Package Units
Preservation of package units shall be with reference to manufacturer`s recommendations.
Package units shall be directly mobilized to the actual installation location, thus the storage
situation may not apply.
Immediately after receiving inspection, re-instate the manufacturer provided protection, prior to
start any rigging activities.
Extreme care must be used when rigging the equipment to prevent damage to the control
panels, Hook-up points / piping etc.
After successful rigging and positioning, on the actual location, the equipment shall be
protected with fire blankets / adequate protection to avoid damage during construction
activities.
After installation, equipment shall be inspected periodically for any damage, lubrication
requirement/ rotation of the Blower and motor or any of them, if recommended by the
manufacturer.
Damaging of the enclosure shall be prevented by properly protected by means of fire blankets /
plywood covering. These protection shall be removed during pre-commissioning activities or
for any inspection.
10.4.6 Fans
Storage location:- Storage area allocated for Sub-Contractor in CLIENT yard.(indoor)
Fan shall be rotated periodically during the idle condition with reference to manufacturers
recommendation. For Exhaust / ventilation Fans refer manufacturer instruction for lubrication
schedule (if applicable). Ensure that the lubrication ports (if any) are protected from infiltration
of dust, sand and water.
Shafts on electrical motor and mechanical seal shall be protected with manufacturer
recommended grease / lubricant if required by manufacturer.
Protect the hubs from infiltration of dust, sand and water.
10.4.7 Duct Heaters
Storage location:- Storage area allocated for Sub-Contractor in CLIENT yard.(indoor)
For internal surfaces of Duct heaters absorption of moisture and dust shall be strictly restricted
during the storage period and after installation by closing of the open ends of them
/ their connected ductwork.
Cleanliness of the Duct heater coils and interior shall be ensured prior to installation and system
shall be maintained during installation by site personnel, they shall carry out visual checks
while installation and ensure that heating coils and duct interiors are free from debris and dirt.
Where necessary clean the interior of ducts during the installation and keep all ends closed to
restrict dust entry.
 PRESERVATION PROCEDURE

10.5 Other machineries

All electrical equipment machinery shall be stored indoor as far as practically possible, otherwise
special care shall be taken to store outdoor. Manufacturer’s recommended storage shall be strictly
applicable.
The contents of this section applies to the main items of rotating machinery, where associated
instruments and electrical items are concerned reference should be made to the relative sections.
Where vendors provide recommendations for site storage and protection these are to be followed
and take precedence over the recommendations contained in this section.
All rotating machinery to be stored in level and up-right position. Ensure all name plates and Tag
labels are intact and secure.
10.6 Free issued equipment preservation (CLIENT supplied items)
Storage for free issued items shall be the responsibility of stores until it is released for fabrication
or installation. During the storage period at various locations, the initial preservation of free
issued components / equipment shall be maintained as of the same condition it is received. If any
damage to the preservation is identified during the receiving inspection, to be recorded and
corrected as required. Free issued equipment preservation shall be with reference to
manufacturer`s recommendations & guidance from CLIENT.
10.7 Warning label for preservation
All equipment items under preservation shall be identified, registered in a preservation log, and
the appropriate preservation tag may be attached. Unauthorized dismantling, draining, opening,
operation, disconnection, or energizing, without specific permission of the Responsible Project
Engineer is not allowed.
10.8 De-preservation
De-preservation activities are the general requirement prior to commissioning and start up / operation of
mechanical / electrical equipment which are as follows: -
 The protective covers and plugs shall be removed.
 All temporary isolation blind / spades shall be removed.
 Preservation warning label shall be dismantled.
 Sea-fastening / transportation support / installation aid shall be dismantled.
 To remove protective coating from coupling hubs prior to alignment of rotary equipment.
 To ensure the drainage of preservative oil from the equipment and cleanliness of the lube
hydraulic system.
 Actual lubricants required for start-up operation shall be filled in the system.
 All desiccants and silica gels shall be removed.
 To check motor bearings and re-grease as necessary.
 Temporary connection shall be dismantled and permanent connection as necessary shall be
installed.

10.9 Preservation records & Tags.

SUB-CONTRACTOR shall prepare a preservation schedule for equipment’s using the
requirements of this procedure and manufacturer recommendations. The schedule shall be used
for monitoring and carrying out preservation during storage, installation and hand over. The
schedule shall
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be used as a working document by SUB-CONTRACTOR to direct and record the preservation

actions taken. SUB-CONTRACTOR shall complete specific Preservation check sheets if applicable
for the project.
Where applicable, Preservation Tag included in this document may be used unless otherwise
recommended different by CLIENT / Company

PRESERVATION TAG
SYSTEM EQ. TAG NUMBER EQ. DESCRIPTION PRES. INTERVAL
DATE
SIGNATUR
E

10. SPECIFIC EMERGENCY PROCEDURES

A Certified First Aider shall be always on site whilst a First Aid Clinic shall be available for
treatment of light injuries.
In the event of an emergency, all workers shall assemble at an area which shall be allocated by a
post sign and wait for further instructions. This point shall be marked with a sign as “MUSTER
POINT”. The Project Engineer and the HSE officers can assist employees and point them to the
assembly point.

END OF THE
DOCUMENT