3AQAR Guideline Affiliated Constituent UG Colleges 15-11-21

NAAC for Quality and Excellence in Higher Education
Guidelines for the Creation of the

Internal Quality Assurance Cell (IQAC)
and Submission of Annual Quality
Assurance Report (AQAR) by Accredited
Institutions
(AQAR format in line with the revised manual of Affiliated/Constituent UG
Colleges, with effect from the academic year 2020-21)
NATIONAL ASSESSMENT AND ACCREDITATION COUNCIL

An Autonomous Institution of the University GrantsCommission
P. O. Box. No. 1075, Opp: NLSIU, Nagarbhavi, Bengaluru - 560 072India
AQAR format for Affiliated/Constituent (UG) Colleges Page 1

NAAC
VISION
To make quality the defining element of higher education in India through a

combination of self and external quality evaluation, promotion and sustenance
initiatives.
MISSION
 To arrange for periodic assessment and accreditation of institutions of higher

education or units thereof, or specific academic programmes or projects;
 To stimulate the academic environment for promotion of quality of teaching-

learning and research in higher education institutions;
 To encourage self-evaluation, accountability, autonomy and innovations in

higher education;
 To undertake quality-related research studies, consultancy and training

programmes, and
 To collaborate with other stakeholders of higher education for quality

evaluation, promotion and sustenance.
Value Framework
To promote the following core values among the HEIs of the country:
 Contributing to National Development

 Fostering Global Competencies among Students
 Inculcating a Value System among Students
 Promoting the Use of Technology
 Quest for Excellence


Internal Quality Assurance Cell (IQAC) and
Submission of Annual Quality Assurance
Report (AQAR) by Accredited Institutions
(AQAR format in line with the revised manual of Affiliated/Constituent UG
Colleges, with effect from the academic year 2020-21)

Published by:
The Director
National Assessment and Accreditation Council (NAAC)
P. O. Box. No. 1075, Nagarbhavi,
Bengaluru - 560 072, India
Edited By AQAR Committee:

Dr. Jagannath Patil, Adviser NAAC
Dr. B. S. Ponmudiraj, Adviser NAAC
Mr. Samuel L, System Analyst, NAAC
Copyright © NAAC –October, 2021
All rights reserved. No part of this publication may be reproduced or utilized in any
form or by any means, electronic or mechanical, including photocopying, recording,
or any information storage and retrieval system, without the prior written
permission of the publisher.
Printed at:
----------------

Contents
Sl. Page Nos.

No.
1. Introduction 07
2. Objective 07
3. Strategies 08
4. Functions 08
5. Benefits 09
6. Composition of the IQAC 09
7. The Role of Coordinator 10
8. Operational Features of the IQAC 10
9. Revised Accreditation Framework 11
10. Mandatory Submission of AQAR by IQAC 11
11. Guidelines to HEIs to fill in AQAR 12
12. The Annual Quality Assurance Report (AQAR) of the 13
IQAC
Part – A
13. Data of the Institution 13
14. Extended Profile of the Institution 16
Part – B
15. Criterion – I: Curricular Aspects 17

16. Criterion – II: Teaching, Learning and Evaluation 21
17. Criterion – III: Research, Innovations and Extension 26
18. Criterion – IV: Infrastructure and Learning Resources 31
19. Criterion – V: Student Support and Progression 35
20. Criterion – VI: Governance, Leadership and 41
Management
21. Criterion – VII: Institutional Values and Best Practices 46
22. Abbreviations 52
Part – C
23. Frequently Asked Questions (FAQ) on AQAR 53



Internal Quality Assurance Cell (IQAC)
and Submission of Annual Quality Assurance Report (AQAR)
in Accredited Institutions (with effect from academic year 2020-21)
Introduction
In pursuance of its action plan for performance evaluation, assessment and accreditation and quality
upgradation of institutions of higher education, the National Assessment and Accreditation Council
(NAAC), Bengaluru proposes that every accredited institution should establish an Internal Quality
Assurance Cell (IQAC) as a quality sustenance measure. Since quality enhancement is a continuous
process, the IQAC will become a vital part of the institution’s quality assurance system and work
towards ensuring quality enhancement and sustenance. The prime task of the IQAC is to develop a
system for conscious, consistent and catalytic improvement in the overall performance of its
institution. For this, during the post-accreditation period, institutions need to channelize their efforts
towards promoting holistic academic excellence including the implementation of peer team’s
recommendations.
The guidelines provided in the following pages will facilitate the institution in the creation and
operation of the IQAC.The establishment of the IQAC is the first step towards institutionalization
and internalization of quality enhancement initiatives. Its success depends on its sense of
belongingness and participation in all the activities of the institution. It will not be yet another
hierarchical structure or a record-keeping unit of the institution but will be a facilitative and
participative unit of the institution. It has the potential to become a vehicle for ushering in quality
enhancement through its planned and interventionist strategies to remove deficiencies and enhance
quality, as in Quality Circles in industries.
IQAC – Vision
To promote quality culture as the prime concern of Higher Education Institutions through
institutionalizing and internalizing all the quality-enhancing and sustaining initiatives taken with
internal and external support.
Objective
The primary aim of the IQAC is
 To develop a mechanism to promote conscious, consistent and catalytic action plans to

improve the academic and administrative performance of the institution.
 To promote institutional quality enhancement and sustenance through the internalization of
quality culture and institutionalization of the best practices.

Strategies
IQAC shall evolve a mechanism and procedures for
a) Ensuring timely, efficient and progressive performance of academic, administrative and

financial units;
b) Adoption of relevant and quality academic and research programmes;
c) Ensuring equitable access to and affordability of academic programmes for various sections of
the society;
d) Optimization and integration of modern methods of teaching and learning;
e) Ensuring credible assessment and evaluation processes;
f) Ensuring the proper allocation, adequacy and maintenance of support structure and services;
and
g) Sharing of research findings and networking with other institutions in India and abroad.
Functions
a) Development and application of quality benchmarks;

b) Setting parameters for various academic and administrative activities of the institution;
c) Facilitating the creation of a learner-centric environment conducive to quality education and
faculty development to adopt the required knowledge and technology for participatory
teaching and learning process;
d) Collection and analysis of feedback from all the stakeholders on quality-related institutional
processes;
d) Dissemination of information on various quality parameters to all the stakeholders;
e) Organization of intra- and inter-institutional workshops and seminars on quality- related
themes and promotion of quality circles;
f) Documentation of various programmes/activities leading to quality improvement;
g) Acting as a nodal agency of the institution for coordinating quality-related activities, including
adoption and dissemination of the best practices;
h) Development and maintenance of institutional database through MIS for the purpose of
maintaining and enhancing institutional quality;
i) Periodical conduct of Academic and Administrative Audits along with their follow-up
activities; and
j) Preparation and submission of the Annual Quality Assurance Report (AQAR) as per the
guidelines and parameters of NAAC.

Benefits
IQAC will facilitate / contribute to
a) Ensuring clarity and focus in the institution’s march towards quality enhancement;
b) Ensuring internalization of quality culture;
b) Ensuring enhancement and coordination among the various units and activities of the
institution and institutionalizing all good practices;
c) Providing a sound basis for decision-making to improve institutional functioning;
d) Acting as a dynamic system for quality changes in HEIs; and
e) Building a sound methodology for documentation and internal communication.
Composition of the IQAC

The IQAC should be constituted in every institution under the chairpersonship of the Head of the
Institution with heads of key academic and administrative units and a few teachers and a few
distinguished educationists and representatives of the local management and stakeholders as
members.
The composition of the IQAC should be as follows:
1. Chairperson: Head of the Institution
2. Teachers to represent all levels (Assistant Professor and Associate Professor) (Three to eight)
3. One member from the Management
4. The senior administrative officer (Office Superintendent/Manager)
5. One nominee each from the Local Society/Trust, Students and Alumni
6. One nominee each from the Employer/Industrialists/Stakeholders
7. One of the senior teachers as the Coordinator of the IQAC
The composition of the IQAC will depend on the size and complexity of the institution and
accordingly the representation of teachers may vary. The IQAC helps the institution in planning and
monitoring quality-related activities. It ensures the various stakeholders’ and beneficiaries’ cross-
sectional participation in the institution’s quality-enhancement activities. The guidelines given here
are only indicative and will help the institutions in their quality-sustenance activities.
The membership of the nominated members shall be for a period of two years. The IQAC should
meet at least once in every quarter. The quorum for the meeting shall be two-thirds of the total
number of members. The Agenda, Minutes and Action Taken Reports are to be documented and
maintained electronically in a retrievable format.

While selecting these members, several precautions need to be taken. A few of them are listed
below:
 It is advisable to choose persons from different backgrounds who have earned respect for
their integrity and excellence in their teaching and research. Moreover, they should be aware
of the ground realities of the institutional environment. They should be known for their
commitment to improving the quality of teaching and learning.
 It is advisable to change the Coordinator every two/three years to usher in new thoughts and
activities in the institution.
 It would be appropriate to choose senior administrators and persons in charge of institutional

services such as library, computer centre, estate office, student welfare, administration,
academic tasks, examination and planning and development.
 The management representative should be aware of the institution’s objectives, strengths and
limitations, and should be committed to its improvement. The local Society/Trust
representatives should be of a high social standing and should have made significant
contributions to society and to education, in particular.
The Role of the Coordinator

The role of the Coordinator of the IQAC is crucial in ensuring the effective functioning of all the
members. The IQAC Coordinator may be a senior and competent person with rich experience and
exposure to quality aspects. He/She may be a full-time functionary or a senior
academician/administrator entrusted with additional responsibility as the IQAC Coordinator.
Secretarial assistance should be ensured by the administration. It is essential that the coordinator has
a sound knowledge of computers and data management.
Operational Features of the IQAC

Quality assurance is a by-product of the ongoing efforts of an institution to define its objectives and
chalk out a work plan to achieve them and also specify the checks and balances to evaluate the
degree to which each of the tasks is fulfilled. Hence devotion and commitment to improvement
rather than mere institutional control is the basis for devising procedures and instruments for
assuring quality. The IQAC has to ensure that whatever is done in the institution for higher
education is done efficiently and effectively. In order to do this, the IQAC will have to first establish
procedures and modalities to collect data and information on the various aspects of the functioning
of the institution. The IQAC Coordinator has a major role in implementing these functions. The
IQAC may derive support from the already existing units and mechanism that contribute to the
functions listed above.

Institutions are requested to submit the AQAR every year and the submission should start after one
year from the date of accreditation. A functional IQAC and timely submission of the AQAR are the
minimum institutional requirements to go in for the second, third and subsequent cycles of
accreditation. During the institutional visit, the NAAC peer team will interact with the IQAC to
know about its functioning, progress, and the quality sustenance initiatives undertaken by it.
The AQAR may be part of the Annual Report. It shall be approved by the statutory body/bodies of
the HEIs (such as the Syndicate/Governing Council/Executive Council/Board of Management)
which will also monitor the quality enhancement measures undertaken by the IQAC.
The IQAC may create its exclusive window tab on its institutional website for keeping the
documents pertaining to NAAC, Peer Team Reports, AQAR, and Certificate of Accreditation. It
shall regularly upload/report on its activities and host the AQAR as well.
Revised Accreditation Framework
NAAC launched the Revised Accreditation Framework in July 2017 and hence the AQAR format
also was modified in tune with the new methodology. The tools and parameters in the new AQAR
format have been designed in such a way that the preparation of the AQAR would facilitate the
HEI’s SSR preparation for the upcoming cycle of accreditation. It is hoped that new AQAR format
would facilitate Higher Education Institutions in creating a good database at the institutional level
for enhancing a culture of excellence.
As per the Revised Accreditation Framework (RAF), NAAC-accredited institutions need to submit
the AQAR online. Henceforth, HEIs need not submit the printed/hard copy of the AQAR to NAAC.
The login ID for the online submission of the AQAR will be the e-mail ID used for the Institutional
Information for Quality Assessment (IIQA). The AQAR of the preceding year should be submitted
to NAAC before 31st December every year. When institutions submit the AQAR online they will
receive an automated response from the NAAC portal.
Mandatory Submission of AQAR by IQAC
The Executive Committee of NAAC has decided that with effect from 16 th September 2016 regular
submission of the AQAR is mandatory for the second and subsequent cycles of accreditation.
The following are the prerequisites for the submission of AQAR for all Higher Education
Institutions opting for the second and subsequent cycles of Assessment and Accreditation:
 The institution should have a functional IQAC.
 The minutes of IQAC meeting(s) and compliance to the decisions taken should be uploaded
on the institutional website.
 The institution should have uploaded the AQAR on its institutional website for access to all
its stakeholders.
Note: The terms and abbreviations used in the AQAR are in accordance with the respective
NAAC manuals. Please refer to the glossary for the meaning of specific terms and abbreviations
used in the AQAR.

Guidelines to HEIs to fill in AQAR

 Institution has to submit AQAR online in the prescribed format only. Institution has
to provide Completed academic year data. Only one year data to be provided in
AQAR.
 Duly filled Data template has to be submitted along with AQAR online. Data
template along with supporting documents needs to be uploaded in the institutional
website.
 QlM responses to be recorded in 100-200 words only.
 If the institution does not submit the AQARs on time, it will be recorded as late
submission
 If institutions do not respond to the clarification(s) sought and do not edit AQAR
accordingly within the stipulated time line even after 3 reminders, NAAC will accept
AQAR as it is and an automated email will be sent to the HEI.
 After the approval of AQAR, the edit option will not be provided.
 All the terms provided in the glossary and used in the AQAR shall be read in
conjunction with the respective manuals.
 The AQAR format (Affiliated / Autonomous) has to be chosen and submitted for an
academic year as per the status approved by UGC for HEI in that respective academic
year. After completing one academic year as an Autonomous College, the HEI may
submit in AQAR Autonomous College format. For example: The college is accredited
on 31-03-2015. During the academic year 2017-18, suppose in 11 March 2018, a
college received the Autonomous status by UGC, the AQAR for 2017-18 should be
submitted in Affiliated College format and for Academic year 2018-2019 the college
needs to submit AQAR in Autonomous College format.
 The revised AQAR format will be implemented from the academic year 2020-2021. Format
of AQAR for earlier years is also available on NAAC website.
 In the AQAR, during the year has been specified which means latest completed
academic year.
 The HEI’s which are submitting AQAR after the first cycle (and subsequent cycle)
should provide previous year AQAR links, however, those HEI's which are submitting
AQAR for the first year after first cycle of accreditation may provide the SSR link
instead of AQAR link.


The Annual Quality Assurance Report (AQAR) of the IQAC

(For Affiliated/Constituent (UG) Colleges)
Institutions Accredited by NAAC need to submit an Annual self-reviewed progress report i.e.
Annual Quality Assurance Report (AQAR) to NAAC, through its IQAC. The report is to
detail the tangible results achieved in key areas, specifically identified by the IQAC at the
beginning of the Academic year. The AQAR period would be the Academic Year. (For
example, June 1, 2017 to May 31, 2018)
(with effect from academic year 2020-21)
Part – A
Data of the Institution
(Data may be captured fromIIQA)
1. Name of theInstitution
 Name of the Head of the institution:
 Designation:
 Does the institution function from own campus:
 Phone no./Alternate phone no.:
 Mobile no.:
 Registered e-mail:
 Alternate e-mail:
 Address :
 City/Town :
 State/UT :
 Pin Code :
2. Institutional status:
 Affiliated /Constituent:
 Type of Institution: Co-education/Men/Women
 Location :Rural/Semi-urban/Urban:
 Financial Status: Grants-in aid/ UGC 2f and 12 (B)/ Self-financing
(please specify)
 Name of the Affiliating University:
 Name of the IQAC Coordinator:
 Phone no. :
 Alternate phone no.
 Mobile:
 IQAC e-mail address:
 Alternate e-mail address:

3. Website address:
Web-link of the AQAR: (Previous Academic Year):
For ex. http://www.ladykeanecollege.edu.in/AQAR2012-13.doc
4. Whether Academic Calendar prepared during the year? Yes/No

, if yes, whether it is uploaded in the Institutional website:
Weblink:
5. Accreditation Details:
Year of
Cycle Grade CGPA Validity Period
Accreditation
1
st
from: to:
2
nd
from: to:
3
rd
from: to:
4
th
from: to:
5
th
from: to:
6. Date of Establishment of IQAC: DD/MM/YYYY:
7. Provide the list of funds by Central/ State Government-

UGC/CSIR/DST/DBT/ICMR/TEQIP/World Bank/CPE of UGC etc.
Institution/ Funding Year of award with
Department/Faculty Scheme agency duration Amount
8. Whether composition of IQAC as per latest NAAC guidelines: Yes/No:
*upload latest notification of formation of IQAC
9. No. of IQAC meetings held during the year:

Were the minutes of IQAC meeting(s) and compliance to the decisions have been
uploaded on the institutional website?
Yes/No…………
(If No, please upload the minutes of the meeting(s) and Action Taken Report.)

10. Whether IQAC received funding from any of the funding agency to support
its activities during the year? Yes No
If yes, mention the amount: Year:
11. Significant contributions made by IQAC during the current year (maximum five bullets)
*
*
*
*
*
12. Plan of action chalked out by the IQAC in the beginning of the Academic year
towards Quality Enhancement and the outcome achieved by the end of the Academic
year
Plan of Action Achievements/Outcomes
13. Whether the AQAR was placed before statutory body? Yes /No:
Name of the statutory body: Date of meeting(s):
14. Whether institutional data submitted to AISHE:

Yes /No: Year: Date of Submission:

Extended Profile of the Institution

1. Programme:
1.1 Number of courses offered by the Institution across all programs during theyear
Year
Number
2. Student:
2.1 Number of students during the year.
Year
Number
2.2 Number of seats earmarked for reserved category as per GOI/ State Govt. rule during the year
Year
Number
2.3 Number of outgoing/ final year students during the year

Year
Number
3. Academic:
3.1 Number of full time teachers during the year
Year
Number
3.2 Number of Sanctioned posts during the year

Year
Number
4. Institution:
4.1 Total number of Classrooms and Seminar halls
4.2 Total expenditure excluding salary during the year(INR in lakhs)
Year
Expenditure
4.3 Total number of computers on campus for academic purposes: _________

PART B
Criterion 1 – Curricular Aspects
Key Indicator – 1.1 Curricular Planning and Implementation

Metric
No.
1.1.1. The Institution ensures effective curriculum delivery through a well planned
and documented process
QlM Write description of initiatives in not more than 200 words
File Description
 Upload relevant supporting document

 Link for Additiona linformation
1.1.2. The institution adheres to the academic calendar including for the conduct of
Continuous Internal Evaluation (CIE)
QlM
Write description in maximum of 200 words
File Description
 Upload relevant supporting document

 Link for Additional information
1.1.3. Teachers of the Institution participate in following activities related to
curriculum development and assessment of the affiliating University and/are
QnM represented on the following academic bodies during the year
Year
Number
1. Academic council/BoS of Affiliating University

2. Setting of question papers for UG/PG programs
3. Design and Development of Curriculum for Add on/ certificate/ Diploma
Courses
4. Assessment /evaluation process of the affiliating University
Options
1. All of the above
2. Any 3 of the above
5. None of the above

Data requirement: (As per Data Template)
 Number of teachers participated

 Name of the body in which full time teacher participated
 Total number of teachers
Documents: Upload the scanned copies of the letters issued by the affiliating
university / institutions w.r.t the activity in which the teachers are involved.
File Description:
 Details of participation of teachers in various bodies/activities provided asa

response to the metric
 Any additional information
Key Indicator- 1.2 Academic Flexibility

Metric
No.
1.2.1. Number of Programmes in which Choice Based Credit System (CBCS)/ elective
course system has been implemented
QnM 1.2.1.1. Number of Programmes in which CBCS/ Elective course
system implemented.
Year
Number
Data Requirement: (As per Data Template)

 Name of all Programmers adopting CBCS
 Name of all Programmes adopting elective course system
File Description (Upload)
 Minutes of relevant Academic Council/ BOS meetings
 Institutional data in prescribed format (DataTemplate)
1.2.2. Number of Add on /Certificate programs offered during the year
1.2.2.1: How many Add on /Certificate programs are added during the year.
QnM Data requirement for year: (As per Data Template)
The template is combined with 1.2.3

Year
Number
 Names of the Add on /Certificate programs with 30 or more contact hours
 No. of times offered during the same year
 Total no. of students completing the course in the year

 Brochure or any other document relating to Add on /Certificate programs
 List of Add on /Certificate programs (Data Template )
1.2.3 Number of students enrolled in Certificate/ Add-on programs as against the total

number of students during the year

QnM 1.2.3.1. Number of students enrolled in subject related Certificate or
Add-on programs during the year
Year
Number

 Total number of students enrolled in certificate / Add –on programs
 Total number of students across all the programs
File Description(Upload)
 Details of the students enrolled in Subjects related to certificate/Add-
on programs
Key Indicator- 1.3 Curriculum Enrichment

Metric
No.
1.3.1. Institution integrates crosscutting issues relevant to Professional Ethics,
Gender, Human Values, Environment and Sustainability into the Curriculum
QlM Upload a description in maximum of 200 words.
 Upload the list and description of courses which address the Professional
Ethics, Gender, Human Values, Environment and Sustainability into the
Curriculum.
1.3.2. Number of courses that include experiential learning through project work/field
work/internship during the year
QnM 1.3.2.1 : Number of courses that include experiential learning through project
work/field work/internship during the year
Year
Number
Data requirement for year: (As per Data Template)
 Name of the Course
 Details of experiential learning through project work/field work/internship
 Name of the Programme
File Description:
 Programme / Curriculum/ Syllabus of the courses
 Minutes of the Boards of Studies/ Academic Council meetings with approvals
for these courses
 MoU's with relevant organizations for these courses, if any
 Number of courses that include experiential learning through project work/field
work/internship (Data Template)
1.3.3. Number of students undertaking project work/field work/ internships

1.3.3.1. Number of students undertaking project work/field work/ internships

QnM Year
Number
Data Requirement : ( As per Data Template)
 Name of the programme
 No. of students undertaking project work/field work /internships
File Description:(Upload)
 List of programmes and number of students undertaking project work/field
work/ /internships (DataTemplate)
Key Indicator- 1.4 Feedback System

Metric
No.
1.4.1. Institution obtains feedback on the syllabus and its transaction at the institution
from the following stakeholders
QnM 1) Students 2)Teachers 3)Employers 4)Alumni
Options:
A. All of the above
B. Any 3 of the above
C. Any 2 of the above Choose any one
D. Any 1 of the above
E. None of the above
Data Requirement:
Report of analysis of feedback received from different stakeholders
File Description
 URL for stakeholder feedbackreport
 Action taken report of the Institution on feedback report as stated inthe minutes
of the Governing Council, Syndicate, Board of Management (Upload)
 Any additional information(Upload)
(Note: Data template is not applicable to this metric)
1.4.2 Feedback process of the Institution may be classified as follows:
Options:
QnM A. Feedback collected, analyzed and action taken and feedback
available on website
B. Feedback collected, analyzed and action has been taken
C. Feedback collected and analyzed
D. Feedback collected
E. Feedback not collected
Documents:
Upload Stakeholders feedback report, Action taken report of the institute on it as
stated in the minutes of the Governing Council, Syndicate, Board of Management
File Description
 Upload any additional information
 URL for feedback report

Criterion 2- Teaching- Learning and Evaluation

Key Indicator- 2.1 Student Enrolment and Profile
Metric
No.
2.1.1. Enrolment Number
QnM Number of students admitted during the year

Year
Number
2.1.1.1. Number of sanctioned seats during the year

Year
Number
Data Requirement last completed academic year.

 Total number of Students admitted
 Total number of Sanctioned seats
File Description:
 Institutional data in prescribed format
2.1.2. Number of seats filled against seats reserved for various categories (SC, ST,
OBC, Divyangjan, etc. as per applicable reservation policy during the year
QnM (exclusive of supernumerary seats)
2.1.2.1. Number of actual students admitted from the reserved categories during
the year
Year
Number
 Number of Students admitted from the reserved category
 Total number of seats earmarked for reserved category as per GOI or
State government rule
File Description: (Upload)
 Number of seats filled against seats reserved (Data Template)
Key Indicator- 2.2. Catering to Student Diversity
Metric
No.
2.2.1. The institution assesses the learning levels of the students and organizes
special Programmes for advanced learners and slow learners
QlM
File Description:
 Past link for additional Information

2.2.2.
Student- Full time teacher ratio (Data for the latest completed academic year)
Year
QnM Number of Students
Number of teachers
Data requirement:
 Total number of Students enrolled in the Institution
 Total number of full time teachers in the Institution
Formula: Students: teachers
Key Indicator- 2.3. Teaching- Learning Process

Metric
No.
2.3.1. Student centric methods, such as experiential learning, participative learning
and problem solving methodologies are used for enhancing learning
QlM experiences
Upload a description in maximum of 200 words
File Description:
 Link for additional information
2.3.2. Teachers use ICT enabled tools for effective teaching-learning process.
QlM
File Description
 Provide link for webpage describing the ICT enabled tools for effective
teaching-learning process.
2.3.3. Ratio of mentor to students for academic and other related issues (Data for
the latest completed academic year )
QnM 2.3.3.1. Number of mentors Number of students assigned to each Mentor
Year
Number of
mentors
Formula: Mentor : Mentee

File Description
 Upload, number of students enrolled and full time teachers on roll.
 Circulars pertaining to assigning mentors to mentees
 mentor/mentee ratio

Key Indicator- 2.4 Teacher Profile and Quality

Metric
No.
2.4.1. Number of full time teachers against sanctioned posts during the year
Year
QnM Number
Data requirement for year (As per Data Template)
 Number of full time teachers
 Number of sanctioned posts
 full time teachers and sanctioned posts for year(DataTemplate)
 List of the faculty members authenticated by the Head of HEI
2.4.2. Number of full time teachers with Ph. D. / D.M. / M.Ch. /
D.N.B Super speciality / D.Sc. / D.Litt. during the year(consider only
QnM highest degree for count)
D.N.B 2.4.2.1. Number of full time teachers with Ph. D. / D.M. / M.Ch. /
D.N.C Super speciality / D.Sc. / D.Litt. during the year
Year
Number
 Number of full time teachers with PhD./ D.M. / M.Ch. / D.N.B Super
speciality / D.Sc. /D.Litt.
 Total number of full time teachers
 List of number of full time teachers with Ph. D. / D.M. / M.Ch./
D.N.B Super specialty / D.Sc. / D.Litt. and number of full time
teachers for year(Data Template)
2.4.3. Number of years of teaching experience of full time teachers in the same
institution (Data for the latest completed academic year)
QnM 2.4.3.1 : Total experience of full-time teachers
Year
Number
 Name and Number of full time teachers with years of teaching experiences
 List of Teachers including their PAN, designation, dept. and
experience details(Data Template)

Key Indicator- 2.5. Evaluation Process and Reforms

Metric
No.
2.5.1. Mechanism of internal assessment is transparent and robust in terms of
frequency and mode
QlM
Upload a description not more than 200 words
File Description:
2.5.2. Mechanism to deal with internal examination related grievances is transparent,
time- bound and efficient
QlM
Upload a description not more than 200 words
File Description:
Key Indicator- 2.6 Student Performance and Learning Outcome

Metric
No.
2.6.1. Teachers and students are aware of the stated Programme and course outcomes
of the Programmes offered by the institution.
QlM
Describe Course Outcomes (COs) for all courses and mechanism of
communication within a minimum of 200 characters and maximum of 200 words
File Description:
 Past link for Additional information
 Upload COs for all courses (exemplars from Glossary)
2.6.2. Attainment of Programme outcomes and course outcomes are evaluated by the
institution.
QlM Describe the method of measuring the level of attainment of POs , PSOs and COs
in not more than 200 words
File Description:
 Paste link for Additional information
2.6.3. Pass percentage of Students during the year
2.6.3.1. Total number of final year students who passed the university
QnM examination during the year
2.6.3.2. Total number of final year students who appeared for the university
examination during the year
Previous completed academic year
Number of students appeared

Number of students passed

Data Requirement (As per Data Template)
 Programme code
 Name of theProgramme
 Number of Students appeared
 Number of Students passed
 Pass percentage
File Description
 Upload list of Programmes and number of students passed and appeared
in the final year examination (DataTemplate)
 Paste link for the annual report
Key Indicator- 2.7 Student Satisfaction Survey

Metric
No.
2.7.1 Student Satisfaction Survey (SSS) on overall institutional performance
(Institution may design its own questionnaire) (results and details need to be
Q nM provided as a weblink)
Criterion3- Research, Innovations and Extension

Key Indicator 3.1- Resource Mobilization for Research
Metric
No.
3.1.1. Grants received from Government and non-governmental agencies for research
projects / endowments in the institution during the year (INR in Lakhs)
QnM 3.1.1.1: Total Grants from Government and non-governmental agencies for research
projects / endowments in the institution during the year (INR in Lakhs)
Year
(INR in
Lakhs):
 Name of the Project/Endowments
 Name of the Principal Investigator
 Department of Principal Investigator
 Year of Award
 Funds provided
 Duration of the project
 Name of the Project/Endowments
 e-copies of the grant award letters for sponsored research
projects /endowments
 List of endowments / projects with details of grants(Data
Template)
3.1.2 Number of departments having Research projects funded by government and
non government agencies during the year
3.1.2.1: Number of departments having Research projects funded by government
QnM
and non-government agencies during the year
Year
(INR inLakhs):
 Name of Principal Investigator
 Duration of project
 Name of the research project
 Amount / Fund received
 Name of funding agency
 Year of sanction
 Department of recipient
 List of research projects and funding details(DataTemplate)
 Supporting document from Funding Agency
 Paste link to funding agency website
3.1.3 Number of Seminars/conferences/workshops conducted by the institution during
the year
QnM
3.1.3.1: Total number of Seminars/conferences/workshops conducted by the
institution during the year
Year
Number of
teachers
Data Requirements: (As per Data Template)
 Name of the workshops /seminars
 Number of Participants
 Date (From-to)
 Link to the activity report on the website
 Report of the event
 List of workshops/seminars during last 5 years (DataTemplate)
Key Indicator 3.2- Research Publication and Awards
Metric
No.
3.2.1. Number of papers published per teacher in the Journals notified on UGC website
during the year
Q nM
3.2.1.1. Number of research papers in the Journals notified on UGC website
during the year
Year
Number

 Title of paper
 Name of the author/s
 Department of the teacher
 Name of journal
 Year of publication
 ISBN/ISS Number
 List of research papers by title, author, department, name and year of
publication (Data Template)
3.2.2. Number of books and chapters in edited volumes/books published and papers
published in national/ international conference proceedings per teacher during
the year
QnM 3.2.2.1. Total number of books and chapters in edited volumes/books published
and papers in national/ international conference proceedings during the year
Year
Number
 Name of the teacher: Title of the paper
Title of the book published: Name of the author/s : Title of the proceedings
of the conference
 Name of the publisher: National/International
 National/international : ISBN/ISSN number of the proceedings

 Year of publication:
 List books and chapters edited volumes/ books published (Data Template)
Key Indicator 3.3- Extension Activities
Metric
No.
3.3.1. Extension activities are carried out in the neighborhood community, sensitizing
students to social issues, for their holistic development, and impact thereof
QlM during the year
Describe the impact of extension activities in sensitizing students to social issues
and holistic development within a maximum of 200 words.
File Description:
 Paste link for additional information
3.3.2. Number of awards and recognitions received for extension activities from
government / government recognized bodies during the year
QnM
3.3.2.1. Total number of awards and recognition received for extension activities
from Government/ government recognized bodies during the year.
Year
Number
 Name of the activity
 Name of the Award/recognition
 Name of the Awarding government/ government recognized bodies
 Year of the Award
 Number of awards for extension activities in last 5 year(Data Template)
 e-copy of the award letters
3.3.3. Number of extension and outreach programs conducted by the institution
through NSS/NCC/Government and Government recognized bodies during the
Q nM year
3.3.3.1. Total Number of extension and outreach programs conducted by the

institution through NSS/NCC/Government and Government recognized
bodies during the year
Year
Numbe
r

Data Requirements (during the year)(As per Data Template)
 Name and number of the extension and outreach Programmes

 Name of the collaborating agency: Non-government, industry, community

with contact details
 Reports of the event organized
 Number of extension and outreach Programmes conducted with industry,
community etc for the last year (Data Template)
3.3.4. Number of students participating in extension activities at 3.3.3. above during the
year
Q nM
3.4.4.1. Total number of Students participating in extension activities conducted
in collaboration with industry, community and Non- Government Organizations
through NSS/ NCC/ Red Cross/ YRC etc., during the year
Year
Numbe
r
Data Requirements for last (during the year)(As per Data Template)
 Name of the activity
 Name of the scheme
 Year of the activity
 Number of teachers participating in such activities
 Number of students participating in such activities
File Description:
 Number of students participating in extension activities with Govt. or NGO
etc (Data Template)

Key Indicators 3.4 – Collaboration (20)

Metric
No.
3.4.1. The Institution has several collaborations/linkages for Faculty exchange,
Student exchange, Internship, Field trip, On-the- job training, research etc
Q nM during the year
Year
Numbe
r
 Number of linkages for faculty exchange, student exchange, internship,
field trip, on-the- job training, research etc during the year
Data Requirements:(during the year)(As per Data Template)
 Title of the linkage
 Name of the partnering institution /industry/research lab with contact details
 Year of commencement
 Duration(From-To)
 Nature of linkage
 e-copies of linkage related Document
Details of linkages with institutions/industries for internship (DataTemplate)
3.4.2. Number of functional MoUs with national and international institutions,
universities, industries, corporate houses etc. during the year
Q nM
3.4.2.1. Number of functional MoUs with Institutions of national, international
importance, other universities, industries, corporate houses etc. during the year
Year
Numbe
r
Data requirement for year : (As per Data Template)
 Organization with which MoU’s signed
 Name of the institution/industry/corporate house
 Year of signing MoU
 Duration
 List the actual activities under each MoU
 Number of students/teachers participating under MoUs
File Description:
 e-Copies of the MoUs with institution./ industry/corporate houses
 Details of functional MoUs with institutions of national, international
importance, other universities etc during the year

Criterion 4 - Infrastructure and Learning Resources

Key Indicator – 4.1 Physical Facilities
Metric
No.
4.1.1. The Institution has adequate infrastructure and physical facilities for teaching-
learning. viz., classrooms, laboratories, computing equipment etc.
QlM Describe the adequacy of infrastructure and physical facilities for teaching –learning
as per the minimum specified requirement by statutory bodies within a maximum
200 words
File Description:
4.1.2. The Institution has adequate facilities for cultural activities, sports, games
(indoor, outdoor), gymnasium, yoga centre etc.
QlM Describe the adequacy of facilities for sports, games and cultural activities which
include specification about area/size, year of establishment and user rate within a
maximum of 200 words
File Description
4.1.3. Number of classrooms and seminar halls with ICT- enabled facilities such as
smart class, LMS, etc.
Q nM 4.1.3.1 : Number of classrooms and seminar halls with ICT facilities
Year
Number of Classrooms
 Number of classrooms with LCD facilities
 Number of classrooms with Wi-Fi/LAN facilities
 Number of smart classrooms
 Number of classrooms with LMS facilities
 Number of seminar halls with ICT facilities
File Description
 Upload Number of classrooms and seminar halls with ICT enabled
facilities (DataTemplate)

4.1.4. Expenditure, excluding salary for infrastructure augmentation during the

year(INR in Lakhs)
Q nM 4.1.4.1.Expenditure for infrastructure augmentation, excluding salary during the
.1.4.1.
year (INR inlakhs)
Year
(INR in Lakhs)
Data Requirements : (during the year)(As per Data Template)
 Expenditure for infrastructure augmentation
 Total expenditure excluding salary
File Description:
 Upload any additional in formation
 Upload audited utilization statements
 Upload Details of budget allocation, excluding salary during the
year(DataTemplate)
Key Indicator – 4.2 Library as a learning Resource

Metric
No.
4.2.1. Library is automated using Integrated Library Management System (ILMS)
Data requirement for year: Upload a description of library with,
QlM  Name of ILMS software
 Nature of automation (fully or partially)
 Version
 Year of Automation
File Description:
 Paste link for Additional Information
4.2.2. The institution has subscription for the following e-resources
1. e-journals
QnM 2. e-Shodh Sindhu
3. Shodhganga Membership
4. e-books
5. Databases
6. Remote access toe-resources
Options:
A. Any 4 or more of the above
C. Any 2 of the above
 Details of membership:
 Details of subscription:
File Description:
 Details of subscriptions like e-journals,e-ShodhSindhu, Shodhganga
Membership etc (Data Template)

4.2.3 Expenditure for purchase of books/e-books and subscription to journals/e-

journals during the year (INR in Lakhs)
QnM 4.2.3.1 Annual expenditure of purchase of books/e-books and subscription to
journals/e- journals during the year (INR in Lakhs)
Year
(INR in Lakhs)
 Expenditure on the purchase of books/e-books
 Expenditure on the purchase of journals/e-journals in during the year
 Year of Expenditure:
 Audited statements of accounts
 Details of annual expenditure for purchase of books/e-books and
journals/e- journals during the year (Data Template)
4.2.4 Number per day usage of library by teachers and students ( foot falls and login
data for online access)(Data for the latest completed academic year)
QnM 4.2.4.1Number of teachers and students using library per day over last one year
Data Requirement
 Upload last page of accession register details
 Method of computing per day usage of library
 Number of users using library through e-access
 Number of physical users accessing library
 Details of library usage by teachers and students
The HEI is requested to calculate the teachers and students usage library per day.
Average usage of the library by the college = Total no. of teachers & students in
each day for all working days / Total no. of working days
Key Indicator- 4.3 IT Infrastructure

Metric
No.
4.3.1. Institution frequently updates its IT facilities including Wi-Fi
QlM Describe IT facilities including Wi-Fi with date and nature of updating within a
File Description

4.3.2. Student – Computer ratio

Number of students : Number of Computers Data
QnM Requirements:
 Number of computers in workingcondition
 Total Number ofstudents
File Description
 Upload any additionalinformation
 Student – computerratio
4.3.3. Bandwidth of internet connection in the Institution
Options:
Q nM A. ≥ 50MBPS
B. 30 - 50MBPS
C. 10 - 30MBPS
D. 10 - 5MBPS
E. < 5MBPS
Data Requirement:
 Available internet band width
File Description
 Upload any additional Information
 Details of available bandwidth of internet connection in the Institution
Key Indicator – 4.4 Maintenance of Campus Infrastructure
Metric
No.
4.4.1 Expenditure incurred on maintenance of infrastructure (physical and academic
support facilities) excluding salary component during the year(INR in Lakhs)
QnM 4.4.1.1. Expenditure incurred on maintenance of infrastructure (physical
facilities and academic support facilities) excluding salary component during
the year (INR in lakhs)
Year
(INR in Lakhs)
Data Requirement : (As per Data Template in Section B)
 Non salary expenditure incurred
 Expenditure incurred on maintenance of campus infrastructure
File Description:
 Audited statements of accounts.
 Details about assigned budget and expenditure on physical facilities
and academic support facilities (DataTemplates)
4.4.2. There are established systems and procedures for maintaining and utilizing
physical, academic and support facilities - laboratory, library, sports complex,
QlM computers, classrooms etc.
Describe policy details of systems and procedures for maintaining and utilizing
physical, academic and support facilities on the website within a maximum of 200
words
File Description:


Criterion 5- Student Support and Progression

Key Indicator- 5.1 Student Support
Metric
No.
5.1.1 Number of students benefited by scholarships and free ships provided by the
Government during the year
QnM
5.1.1.1. Number of students benefited by scholarships and free ships provided by
the Government during the year
Year
Number
Data Requirement : (As per Data Template)
 Name of the Scheme
 Number of students benefiting
File Description:
 Upload self attested letter with the list of students sanctioned scholarship
 Number of students benefited by scholarships and freeships provided by the
Government during the year (Data Template)
5.1.2. Number of students benefitted by scholarships, freeships etc. provided by the
institution / non- government bodies, industries, individuals, philanthropists
QnM during the year
5.1.2.1 Total number of students benefited by scholarships, freeships, etc provided
by the institution / non- government bodies, industries, individuals, philanthropists
during the year
Year
Number
 Name of the Scheme with contact information
 Number of students benefiting
File Description:
 Number of students benefited by scholarships and freeships
institution / non- government bodies, industries, individuals,
philanthropists during the year (Date Template)

5.1.3. Capacity building and skills enhancement initiatives taken by the institution
include the following
Q nM
1. Soft skills
2. Language and communication skills
3. Life skills (Yoga, physical fitness, health and hygiene)
4. ICT/computing skills
Options:
A. All of the above
B. 3 of the above
C. 2 of the above
D. 1 of the above
E. none of the above
 Name of the capability building and skills enhancement initiatives
 Year of implementation
 Number of students enrolled
 Name of the agencies involved with contact details
 Link to Institutional website
 Details of capability building and skills enhancement initiatives
(DataTemplate)
5.1.4. Number of students benefitted by guidance for competitive examinations and
career counseling offered by the Institution during the year
Q nM 5.1.4.1. Number of students benefitted by guidance for competitive examinations
and career counseling offered by the institution during the year
Year
Number
Data requirement for year:(As per Data Template)
 Name of the scheme
 Number of students who have passed in the competitive exam
 Number of students placed
 Number of students benefited by guidance for competitive examinations and
career counseling during the year (Data Template)

5.1.5. The Institution has a transparent mechanism for timely redressal of student
grievances including sexual harassment and ragging cases
Q nM
1. Implementation of guidelines of statutory/regulatory bodies
2. Organization wide awareness and undertakings on policies with zero
tolerance
3. Mechanisms for submission of online/offline students’ grievances
4. Timely redressal of the grievances through appropriate committees
Options:
A. All of the above
Data Requirement:
Upload the grievance redressal policy document with reference to prevention of
sexual harassment committee and anti-ragging committee, constitution of various
committees for addressing the issues, minutes of the meetings of the committees,
number of cases received and redressed.
 Minutes of the meetings of student redressal committee, prevention of
sexual harassment committee and Anti Ragging committee
 Details of student grievances including sexual harassment and ragging cases
Key Indicator- 5.2 Student Progression
Metric
No.
5.2.1 Number of placement of outgoing students during the year
5.2.1.1: Number of outgoing students placed during the year
Q nM
Year
Number
 Name of the employer with contact details
 Number of students placed
 Self-attested list of students placed
Details of student placement during the year (Data Template)

5.2.2. Number of students progressing to higher education during the year

5.2.2.1. Number of outgoing student progression to higher education
Q nM Year
Number

Number of outgoing students progressing to higher education

 Upload supporting data for student/alumni
 Details of student progression to higher education
5.2.3. Number of students qualifying in state/national/ international level
examinations during the year (eg: JAM/CLAT/GATE/ GMAT/CAT/GRE/
QnM TOEFL/ Civil Services/State government examinations)
5.2.3.1. Number of students qualifying in state/ national/ international level
examinations (eg: JAM/CLAT/NET/ SLET/ GATE/ GMAT/CAT/GRE/ TOEFL/
Civil Services/ State government examinations) during the year
Year
Number
5.2.3.2 Number of students appearing in state/ national/ international level
examinations (eg: JAM/CLAT/NET/ SLET/ GATE/ GMAT/CAT,GRE/ TOFEL/
Civil Services/ State government examinations) during the year
Year
Number
Data requirement for year: (As per Data Template) Number of students selected to
 JAM
 CLAT
 NET
 SLET
 GATE
 GMAT
 CAT
 GRE
 TOEFL
 Civil Services
 State government examinations
 Upload supporting data for the same
Number of students qualifying in state/ national/ international level
examinations during the year (DataTemplate)
Key Indicator- 5.3 Student Participation and Activities

Metric
No.
5.3.1 Number of awards/medals for outstanding performance in sports/cultural
activities at university/state/national / international level (award for a team event
QnM should be counted as one) during the year.
5.3.1.1 : Number of awards/medals for outstanding performance in sports/cultural
activities at university/state/ national / international level (award for a team event
should be counted as one) duringthe year.
Year
Number
 Name of the award/medal
 University /State/National/International
 Sports/Culture
 e-copies of award letters and certificates
 Number of awards/medals for outstanding performance in sports/cultural
activities at university/state/national/international level (During the year)
(Data Template)
5.3.2 Institution facilitates students’ representation and engagement in various
administrative, co-curricular and extracurricular activities (student council/
QlM students representation on various bodies as per established processes and
norms )
Describe the students’ representation and engagement in various
administrative, co-curricular and extracurricular activities within a maximum
of 200 words
File Description
5.3.3. Number of sports and cultural events/competitions in which students of the
Institution participated during the year (organized by the institution/other
Q nM institutions)
5.3.3.1. Number of sports and cultural events/competitions in which students of
the Institution participated during the year
Year
Number
 List ofevents/competitions
File Description
 Number of sports and cultural events/competitions in which students of the
Institution participated during the year (organized by the institution/other
institutions (DataTemplate)

Key Indicator- 5.4 Alumni Engagement

Metric
No.
5.4.1 There is a registered Alumni Association that contributes significantly to the
development of the institution through financial and/or other support services.
QlM
Describe contribution of alumni association to the institution within a maximum of
200 words
File Description:
5.4.2 Alumni contribution during the year (INR in Lakhs)
Options:
Q nM
A. ≥ 5Lakhs
B. 4 Lakhs - 5Lakhs
C. 3 Lakhs - 4Lakhs
D. 1 Lakhs - 3Lakhs
E. <1Lakhs
Data requirement for year ():
 Alumni association / Name of the alumnus
 Quantum of contribution
 Audited Statement of account of the institution reflecting the receipts.
File Description

Criterion 6- Governance, Leadership and Management

Key Indicator- 6.1 Institutional Vision and Leadership
Metric
No.
6.1.1 The governance of the institution is reflective of and in tune with the vision and
mission of the institution
QlM Describe the vision and mission statement of the institution on the nature of
governance, perspective plans and participation of the teachers in the decision
making bodies of the institution within a maximum of 200 words
File Description
6.1.2 The effective leadership is visible in various institutional practices such as

decentralization and participative management.
QlM Describe a case study showing decentralization and participative management in
the institution in practice within a maximum of 200 words
File Description
Key Indicator- 6.2 Strategy Development and Deployment

Metric
No.
6.2.1 The institutional Strategic/ perspective plan is effectively deployed
QlM Describe one activity successfully implemented based on the strategic plan within
a maximum of 200 words
File Description
 Strategic Plan and deployment documents on the website
6.2.2 The functioning of the institutional bodies is effective and efficient as visible
from policies, administrative setup, appointment and service rules, procedures,
QlM etc.
Describe the Organogram of the Institution within a maximum 200 words
File Description
 Link to Organogram of the Institution webpage

6.2.3. Implementation of e-governance in areas of operation

1.Administration
2. Finance and Accounts
Q nM 3. Student Admission and Support
4.Examination
Options:
A. All of the above


 Areas of e-governance
Administration
Finance and Accounts
Student Admission and Support
Examination
 Name of the Vendor with contact details
 Year of implementation
 ERP (Enterprise Resource Planning)Document
 Screen shots of user interfaces
 Details of implementation of e-governance in areas of operation,
Administration etc(Data Template)
Key Indicator- 6.3 Faculty Empowerment Strategies

Metric
No.
6.3.1 The institution has effective welfare measures for teaching and non- teaching
staff
QlM Provide the list of existing welfare measures for teaching and non- teaching
staff within a maximum of 200 words
File Description
6.3.2 Number of teachers provided with financial support to attend
conferences/workshops and towards membership fee of professional bodies
Q nM during the year
6.3.2.1. Number of teachers provided with financial support to attend
conferences/workshops and towards membership fee of professional bodies
during the year
Year
Number
 Name of the teacher
Frequently Asked Questions (FAQ) on AQAR Page 45

 Name of conference/ workshop attended for which financial support

provided
 Name of the professional body for which membership fee is provided
File Description:
 Details of teachers provided with financial support to attend
conference, workshops etc during the year (DataTemplate)
6.3.3 Number of professional development /administrative training programs
organized by the institution for teaching and non-teaching staff during the year
Q nM
6.3.3.1. Total number of professional development /administrative training
Programmes organized by the institution for teaching and non teaching staff
during the year
Year
Number
 Title of the professional development Programme organized for teaching staff
 Title of the administrative raining Programme organized fornon- teaching staff
 Dates (From-to)
File Description (Upload):
 Reports of the Human Resource Development Centres (UGCASC or other
relevant centres).
 Reports of Academic Staff College or similar centers
 Details of professional development / administrative training Programmes
organized by the University for teaching and non teaching staff (DataTemplate)
6.3.4 Number of teachers undergoing online/face-to-face Faculty development
Programmes (FDP) during the year
Q nM (Professional Development Programmes, Orientation / Induction Programmes,
Refresher Course, Short Term Course etc.)
6.3.4.1. Total number of teachers attending professional development
Programmes viz., Orientation / Induction Programme, Refresher Course, Short
Term Course during the year
Year
Number
 Number of teachers
 Title of the Programme
6.3.4.2. Duration (From–to)
File Description
 IQAC report summary
 Reports of the Human Resource Development Centres (UGCASC or other
relevant centers).
 Details of teachers attending professional development programmes during
the year (DataTemplate)
6.3.5 Institutions Performance Appraisal System for teaching and non- teaching staff
Describe the functioning status of the Performance Appraisal System for
QlM teaching and non-teaching staff within a maximum of 200 words
File Description


Key Indicator- 6.4 Financial Management and Resource Mobilization
Metric
No.
6.4.1 Institution conducts internal and external financial audits regularly
Enumerate the various internal and external financial audits carried out during the
QlM year with the mechanism for settling audit objections within a maximum of 200
words
File Description
6.4.2 Funds / Grants received from non-government bodies, individuals,

philanthropers during the year (not covered in Criterion III)
Q nM 6.4.2.1: Total Grants received from non-government bodies, individuals,
Philanthropers during the year (INR in Lakhs)
Year
INR in Lakhs
 Name of the non-government bodies, individuals, Philanthropers
 Funds / Grants received
File Description
 Annual statements of accounts
 Details of Funds / Grants received from of the non-government bodies,
individuals, Philanthropers during the year (Data Template)
6.4.3 Institutional strategies for mobilization of funds and the optimal utilization of
resources
QlM
Describe the resource mobilization policy and procedures of the Institution within
a maximum of 200 words
File Description
Key Indicator- 6.5 Internal Quality Assurance System

Metric
No.
6.5.1 Internal Quality Assurance Cell (IQAC) has contributed significantly for
institutionalizing the quality assurance strategies and processes
QlM Describe two practices institutionalized as a result of IQAC initiatives within a

File Description
6.5.2 The institution reviews its teaching learning process, structures &
methodologies of operations and learning outcomes at periodic intervals
QlM through IQAC set up as per norms and recorded the incremental
improvement in various activities
( For first cycle - Incremental improvements made for the preceding year with
regard to quality
For second and subsequent cycles - Incremental improvements made for the
preceding year with regard to quality and post accreditation quality initiatives)
Describe any two examples of institutional reviews and implementation of
teaching learning reforms facilitated by the IQAC within a maximum of 200 word
seach
File Description
6.5.3 Quality assurance initiatives of the institution include:
Q nM 1. Regular meeting of Internal Quality Assurance Cell (IQAC); Feedback
collected, analyzed and used for improvements
2. Collaborative quality initiatives with other institution(s)
3. Participation in NIRF
4. any other quality audit recognized by state, national or international
agencies (ISO Certification, NBA)
Options:
A. All of the above
Quality initiatives
 AQARs prepared/submitted
 Collaborative quality initiatives with other institution(s)
 Participation in NIRF
 Any other quality audit recognized by state, national or international
agencies (ISO Certification, NBA)
File Description
 Paste web link of Annual reports of Institution
 Upload e-copies of the accreditations and certifications
 Upload details of Quality assurance initiatives of the institution(Data Template)
Criterion 7 – Institutional Values and Best Practices

Key Indicator - 7.1 Institutional Values and Social Responsibilities

Metric Gender Equity

No.
7.1.1 Measures initiated by the Institution for the promotion of gender equity
during the year.
QlM
Describe gender equity & sensitization in curricular and co-curricular
activities, facilities for women on campus etc., within 200 words
Provide Web link to:
 Annual gender sensitization action plan
 Specific facilities provided for women in terms of:
a. Safety and security
b. Counseling
c. Common Rooms
d. Day care center for young children
e. Any other relevant information
Environmental Consciousness and Sustainability

7.1.2 The Institution has facilities for alternate sources of energy and energy
conservation measures
QnM 1. Solar energy
2. Biogas plant
3. Wheeling to the Grid
4. Sensor-based energy conservation
5. Use of LED bulbs/ power efficient equipment
Options:
A. 4 or All of the above
Upload:
 Geo tagged Photographs
 Any other relevant information
7.1.3 Describe the facilities in the Institution for the management of the following types
of degradable and non-degradable waste (within 200 words)
QlM  Solid waste management
 Liquid waste management
 Biomedical waste management
 E-waste management
 Waste recycling system
 Hazardous chemicals and radioactive waste management
Provide web link to
 Relevant documents like agreements/MoUs with
Government and other approved agencies
 Geo tagged photographs of the facilities
7.1.4 Water conservation facilities available in the Institution:
1. Rain water harvesting
QnM 2. Bore well /Open well recharge

3. Construction of tanks and bunds

4. Waste water recycling
5. Maintenance of water bodies and distribution system in the campus
Options:
A. Any 4 or all of the above
D. Any 1of the above
Upload :
 Geotagged photographs / videos of the facilities
7.1.5 Green campus initiatives include
7.1.5.1. The institutional initiatives for greening the campus are as follows:
QnM 1. Restricted entry of automobiles
2. Use of Bicycles/ Battery powered vehicles
3. Pedestrian Friendly pathways
4. Ban on use of Plastic
5. landscaping with trees and plants
Options:
A. Any 4 or All of the above
Upload
 Geo tagged photos / videos of the facilities
 Any other relevant documents
7.1.6 Quality audits on environment and energy are regularly undertaken by the
institution
QnM 7.1.6.1.The institutional environment and energy initiatives are confirmed through
the following
1.Green audit
2. Energy audit
3.Environment audit
4.Clean and green campus recognitions/awards
5. Beyond the campus environmental promotional activities
Options:
D. Any 1of the above
Upload:
 Reports on environment and energy audits submitted by the auditing agency
 Certification by the auditing agency
 Certificates of the awards received


7.1.7 The Institution has Divyangjan-friendly, barrier free environment
1. Built environment with ramps/lifts for easy access to classrooms.
QnM 2. Divyangjan -friendly washrooms
3. Signage including tactile path, lights, display boards and signposts
4. Assistive technology and facilities for persons with Divyangjan accessible
website, screen-reading software, mechanized equipment
5. Provision for enquiry and information : Human assistance, reader, scribe,
soft copies of reading material, screen reading
Options:
Upload:
 Geo tagged photographs / videos of the facilities
 Policy documents and information brochures on the support to be provided
 Details of the Software procured for providing the assistance
Inclusion and Situatedness
7.1.8 Describe the Institutional efforts/initiatives in providing an inclusive
environment i.e., tolerance and harmony towards cultural, regional, linguistic,
QlM communal socioeconomic and other diversities (within 200 words).
Provide Web link to:
 Supporting documents on the information provided (as reflected in the
administrative and academic activities of the Institution)
 Any other relevant information.
Human Values and Professional Ethics
7.1.9 Sensitization of students and employees of the Institution to the constitutional
obligations: values, rights, duties and responsibilities of citizens
QlM
Describe the various activities in the Institution for inculcating values for being
responsible citizens as reflected in the Constitution of India within 200 words.
Provide we blink to :
 Details of activities that inculcate values; necessary to renderstudents in to
responsible citizens
7.1.10 The Institution has a prescribed code of conduct for students, teachers,
administrators and other staff and conducts periodic programmes in this regard.
QnM
1. The Code of Conduct is displayed on the website
2. There is a committee to monitor adherence to the Code of Conduct
3. Institution organizes professional ethics programmes for students,
teachers, administrators and other staff

4. Annual awareness programmes on Code of Conduct are organized

Options:
A. All of the above
Upload:
 Code of ethics policy document
 Details of the monitoring committee composition and minutes of the
committee meeting, number of programmes organized, reports on the various
programs etc., in support of the claims.
7.1.11 Institution celebrates / organizes national and international commemorative
days, events and festivals
QlM Describe the efforts of the Institution in celebrating /organizing national and
international commemorative days, events and festivals during the year within 200
words
Provide we blink to :
 Annual report of the celebrations and commemorative events for the
last (During the year)
 Geo tagged photographs of some of the events
Key Indicator - 7.2 Best Practices

Metric
No.
7.2.1 Describe two best practices successfully implemented by the Institution as per
NAAC format provided in the Manual.
QlM
Provide web link to:
 Best practices in the Institutional web site
Note:
Format for Presentation of Best Practices
(Institution should submit the Best Practices in this format only)
1. Title of the Practice

This title should capture the keywords that describe the practice.
2. Objectives of the Practice
What are the objectives / intended outcomes of this “best practice” and what are the
underlying principles or concepts of this practice? (in about 20 words)
3. The Context

What were the contextual features or challenging issues that needed to be

addressed in designing and implementing this practice? (in about 30 words)
4. The Practice
Describe the best practice and its uniqueness in the context of India higher
education. What were the constraints / limitations, if any, faced? (in about 50
words)
5. Evidence of Success
Provide evidence of success such as performance against targets and benchmarks,
review/results. What do these results indicate? Describe in about 40 words.
6. Problems Encountered and Resources Required
Please identify the problems encountered and resources required to implement the
practice (in about 30 words).
7. Notes (Optional)
Please add any other information that may be relevant for adopting/ implementing
the Best Practice in other institutions (in about 30 words).
Any other information regarding Institutional Values and Best Practices which
the institution would like to include.
Key Indicator - 7.3 Institutional Distinctiveness
Metric
No.
7.3.1 Portray the performance of the Institution in one area distinctive to its priority
and thrust within 200 words
QlM
Provide web link to:
 Appropriate web in the Institutional website
Future Plans of action for next academic year (200 words)

Name Name
Signature of the Coordinator, IQAC Signature of the Chairperson,IQAC
***

Abbreviations:
CAS - Career Advancement Scheme
CAT - Common Admission Test
CBCS - Choice Based Credit System
CE - Centre for Excellence
COP - Career Oriented Programme
CPE - College with Potential for Excellence
DPE - Department with Potential for Excellence
GATE - Graduate Aptitude Test
NET - National Eligibility Test
PEI - Physical Education Institution
SAP - Special Assistance Programme
SF - Self Financing
SLET - State Level Eligibility Test
TEI - Teacher Education Institution
UPE - University with Potential Excellence
***************

Part - C
Frequently Asked Questions (FAQ) on AQAR
(update on 15-04-2021)
1. What is IQAC?
Internal Quality Assurance Cell (IQAC) is a cell propagated by NAAC for every accredited
institution for quality sustenance initiatives. Institutions may establish IQAC for enhance the
quality culture.
2. How to establish IQAC?
To establish IQAC, NAAC has formulated the Internal Quality Assurance Cell guidelines.
Kindly visit www.naac.gov.in and click on http://www.naac.gov.in/info-for-
institutions#aqar and download the guidelines.
3. What is the role of IQAC?
Roles and responsibilities are given in the guidelines document. Please see the IQAC
guidelines.
4. What is the AQAR?
Annual Quality Assurance Report – (AQAR) is a yearly report, which should be submitted to
NAAC every year by all Accredited Institutions as per the format prescribed by online.
Please visit NAAC website: www.naac.gov.in
5. Where can we see the AQAR format?
The latest AQAR format is available at NAAC website, kindly follow the link.....
http://www.naac.gov.in/info-for-institutions/2-uncategorised/68-guidelines
6. Why Institution should submit AQAR?
All the HEI’s accredited by NAAC should submit AQAR report to NAAC every year. The
AQAR period would be the Academic Year. For example, June 1, 2012 to May 31, 2013.
AQAR would be helpful to know the improvements of the institution after the accreditation.
7. What is the use of AQAR?
AQAR is a useful document which gives overall picture of the institutional growth in all the
seven criteria’s identified by NAAC for the year . It also provides systematic data with
respect to various improvements to be taken up by the institution.
8. What will happen if institution does not submit AQAR?
AQAR submission is mandatory for all Accredited Institutions. It is one of the mandatory
requirement for subsequent cycle of accreditation. If the institution has not submitted earlier
AQAR, it needs to submit before filling up the IIQA or at least before submission of RAR

report to NAAC. From January 1, 2019 onwards only online AQAR will be accepted.
Institutions are requested to look into NAAC portal. AQAR submission is must for
Accredited HEIs. During the Institutional visit the NAAC peer teams will interact with the
IQACs to know the progress, functioning as well quality sustenance initiatives undertaken.
9. How to do the Submission of AQAR online at NAAC?
The online AQAR has been designed by NAAC and same is available in the NAAC website
in word file. http://www.naac.gov.in/info-for-institutions/2-uncategorised/68-guidelines
The submission of the AQAR by email has been closed on 31st December 2018 (in old
format). The HEI’s are requested to submit the AQAR online through application available at
NAAC web portal only. The following steps to be followed.
 If the Institutions has been accredited by NAAC before 2017, Institutions need to
register in the NAAC portal by clicking New Registration.
 Create on HEI Portal by registering in the NAAC web portal,
https://assessmentonline.naac.gov.in/public/index.php/hei
 Download the AQAR (word file) and prepare the AQAR data to be submitted online
through NAAC portal.
 Submit AQAR by online by using Institutional Password.
 The Institutions willing to submit the AQAR in the New format by online are
welcome. The AQAR for the year 2017-18 may be submitted through online by
NAAC Portal only.
 Please note that the changes can be done in each Criteria after saving the file. Once
final version is submitted to the NAAC you can’t change the data.
 Refer “how to submit AQAR by online’’
10. Institution has not submitted any AQAR to NAAC, what needs to be done?
If the institution did not submit AQAR to NAAC, institution needs to submit all previous
AQAR online only in new format. The AQAR upto 2019-20 need to be submitted in the
previous format of AQAR. Please ref. http://www.naac.gov.in/info-for-institutions/2-
uncategorised/68-guidelines
AQAR format old (Up to academic year 2019- 2020)
IQAC - AQAR Guidelines for English Version
University
Autonomous Colleges

Affiliated/Constituent Colleges
11. Our institution was accredited in 2004..!! 2005..!! etc., we have not submitted single
AQAR to NAAC, what should institution do now? We are applying to NAAC.
AQAR needs to be submitted to NAAC Annually. The AQAR period would be the Academic
Year. For example, June 1, 2015 to May 31, 2016.
NAAC has revised the Guidelines for the Creation of the Internal Quality Assurance Cell
(IQAC) and Submission of Annual Quality Assurance Report (AQAR) in Accredited
Institutions. The revised guidelines has come into effect from August,2020 for the Academic
session 2020-2021..
The Higher Education institutions which are submitting the Annual Quality Assurance Report
(AQAR) from 01-01-2019 onwards need to submit in the revised format only. The Guidelines
for the Creation of the Internal Quality Assurance Cell (IQAC) and Submission of Annual
Quality Assurance Report (AQAR) in Accredited Institutions is placed below in word file.
The AQAR submission in online please visit NAAC website www.naac.gov.in. Only online
AQAR is accepted by NAAC.
12. We have submitted our AQAR previously through E-mail, now also we can submit
through E-mail?
No. The institutions are advised to submit the AQAR by online only from 01-01-2019.
No email submissions are encouraged after 01-01-2019
13. We are accredited in the year 2004/ 2004/2005 etc., whether AQAR need to be
submitted in old format or New format?
New format only. The revised guidelines has come into effect from 1st June 2018. NAAC has
revised the Guidelines for the Creation of the Internal Quality Assurance Cell (IQAC) and
Submission of Annual Quality Assurance Report (AQAR) in Accredited Institutions. Those
institutions who have not submitted the AQAR need to submit in the new format only. Please
visit our website link http://www.naac.gov.in/info-for-institutions/2-uncategorised/68-
guidelines
AQAR format old (Up to academic year 2019- 2020)
IQAC - AQAR Guidelines for English Version
University

Autonomous Colleges
Affiliated/Constituent Colleges
14. We have sent the HARD copy of AQAR’s but we have not sent the SOFT copy (by
email)?
No Hard copy is required to submit. The AQAR submission is online. Kindly visit the link
http://www.naac.gov.in/info-for-institutions#aqar.
The AQAR needs to be submitted on-line. No hard copy submissions are encouraged.
15. Can we fill all five year dat a in on e A QAR ’ report an d send it to NAAC?
NO, there should be separate AQAR submission to NAAC for each year. The institutions are
advised to submit online AQAR every year.
16. How sh ould w e send A QAR ’s ?
All AQAR should be submitted online only.
17. How will we receive the acknowledgement?
The Online submission of AQAR will have automatic Acknowledgement. If the institutions
couldn’t get the Acknowledgement, please call on 080-23005258/192.
18. Whether the institution should keep the AQAR copy for reference?
Yes, it is always suggested to save the final copy for institutional future reference. One copy
may be kept at Vice Chancellor / Director / Principal / Head of Institution office / room and
other copy at IQAC centre and one more copy with NAAC coordinator of the institution.
It is also encouraged to host the AQAR in their institutional website.
19. NAAC has declared grade HEI need to submit AQAR?
Ex. i): If an HEI is accredited on 16 Sept. 2019, the HEI needs to submit the AQAR of 2018-
2019 before December 31, 2019. It means, previous Completed Academic Year (2018-2019)
AQAR needs to be submitted.
Ex. ii): If an HEI is accredited on 12 March 2020, the HEI needs to submit the AQAR of
2019-2020 before December 31, 2020. It means, the previous Completed Academic Year
(2019-2020) AQAR needs to be submitted.
20. What data should be filled whether it is as per academic year or calendar year?
Ans : Academic year should be considered.

21. Should we fill data in the portal also and in the attachment also?
Ans : Yes. If you have more than 10 entries then kindly enter a few data in the data table and
other details you can upload using the upload option.
22. In the portal only 10 records are taken but we have huge data for a metric. How
should we enter that?
Ans : . If you have more data then kindly enter a few data in the data table and other details
you can upload using the upload option.
23. How many AQARs are to be submitted for 1 cycle?
Ans : AQAR need to be submitted for previous four academic years.
24. HEI has received clarification for metrics, HEI does not have any data for metrics
but the portal is not saving Zero / NIL / NA in those metrics. How to provide data for
these metrics?
Ans: The software is designed to take 0 or NIL, if any difficulty, please raise the issues using
support/ helpdesk in HEI portal.
25. Ours is an autonomous college, but in the respective academic year of the AQAR it
was an affiliated college, so we should submit AQAR as an affiliated / autonomous
college?
Ans: For ex. Academic year 2015-16 the HEI is affiliated, please submit in affiliated AQAR,
for Academic year 2017-18 the HEI has been conferred with Autonomous status for AQAR
2017-18. Please submit AQAR in Autonomous college format only.
After completion one year of Autonomous status, the data need to be filling in Autonomous
Category.
26. The HEI has submitted AQAR previously through E-mail, now also HEI can submit
Through Email?
Ans: No. the HEI need to submit the AQAR online mode only.
27. AQAR reopened after submission. There is no updation required and no need for
adding in this case what I should do.
Ans: To help the HEI at least for few data updation in the submitting of AQAR, NAAC re-
opens the AQAR for HEI to cross check and updation if any. If HEI does not have any
updation, Kindly reply in the response box state that no updation required, which is available
in the submission page.

28. Our HEI is first time/first cycle applying to NAAC, IQAC is mandatory.
Ans: Yes, the HEI need to establish the IQAS as per NAAC guidelines. It will facilitate the
HEI to internalise the quality cultures, AQAR submission is not required during First cycle.
But for Second cycle onwards the AQAR submission is mandatory.
29. Whether NAAC will extend the date of submission for all previous AQAR?
Ans: NAAC will not extend the dates of submission of AQAR every year the AQAR, the
st
AQAR need to be submitted before 31 December. In case of any national emergencies or
exigencies then take a decision. Refer to NAAC notification of extension if any in regular
situations, HEIs are advised to submit all previous AQAR to NAAC with the usual deadline.
30. The recent notification from NAAC about SSR submission asks for data to be
submitted from 1st June 2019 to 31st December 2020 for the academic year 2019-20.
Does the same instruction apply for submission of data for AQAR for the academic year
2019-20 and 2020-21 ?
st
Ans: Yes. The same has been adopted for AQAR also. The data to be submitted from 1 June
st
2019 to 31 December 2020 for the AQAR Academic year 2019-20 for 2020-21 data to be
submitted from 1st June 2020 to 31st December 2021.
31. What are the mandatory disclosures to put on the HEIs Website?
To ensure the transparency in the process of Assessment and Accreditation, it is necessary for
the Higher Educational Institution’s (HEI’s) to upload the SSR along with other relevant
documents on Institutional website. Thus it is suggested to create a separate NAAC tab/link
on Higher Educational Institution’s (HEI’s) website and upload following documents till the
validity period of Accreditation is over:
1) SSR submitted online, to be uploaded after DVV process only (.pdf format).
2) Data templates which are uploaded along with SSR (in password protected mode, if
needed).
3) Annual Quality Assurance Report (AQAR – Year wise)
4) Accreditation outcome document viz., Certificate, Grade sheet, etc.
The Higher Educational Institution’s (HEI’s) may suitably design their NAAC tab/link to
accommodate all relevant documents.
32. What is the format for AQAR Academic year 2020-21?
The NAAC has recently brought out AQAR new guideline in line with different manuals.
The AQAR guideline is available in NAAC website.
AQAR format of the revised Manual (with effect from the academic year 2020-21)
IQAC - AQAR Guidelines for PDF file Word file Data Template



For Communication with NAAC
The Director
National Assessment and Accreditation Council (NAAC)
(An Autonomous Institution of the University Grants Commission)
P.O. Box. No. 1075, Nagarbhavi, Bengaluru - 560 072
Phone : +91-80-2321 0261/62/63/64/65
Fax : +91-80-2321 0268, 2321 0270
E-mail:
Website:

3AQAR Guideline Affiliated Constituent UG Colleges 15-11-21

Uploaded by

Copyright:

Available Formats

3AQAR Guideline Affiliated Constituent UG Colleges 15-11-21

Uploaded by

Document Information

Copyright

Available Formats

Share this document

Share or Embed Document

Sharing Options

Did you find this document useful?

Is this content inappropriate?

Copyright:

Available Formats

3AQAR Guideline Affiliated Constituent UG Colleges 15-11-21

Uploaded by

Copyright:

Available Formats

NAAC for Quality and Excellence in Higher Education

Guidelines for the Creation of the

NATIONAL ASSESSMENT AND ACCREDITATION COUNCIL

AQAR format for Affiliated/Constituent (UG) Colleges Page 1

To make quality the defining element of higher education in India through a

 To arrange for periodic assessment and accreditation of institutions of higher

 To stimulate the academic environment for promotion of quality of teaching-

 To encourage self-evaluation, accountability, autonomy and innovations in

 To undertake quality-related research studies, consultancy and training

 To collaborate with other stakeholders of higher education for quality

 Contributing to National Development

AQAR format for Affiliated/Constituent (UG) Colleges Page 2

Guidelines for the Creation of the

AQAR format for Affiliated/Constituent (UG) Colleges Page 3

Edited By AQAR Committee:

Copyright © NAAC –October, 2021

AQAR format for Affiliated/Constituent (UG) Colleges Page 4

Sl. Page Nos.

15. Criterion – I: Curricular Aspects 17

23. Frequently Asked Questions (FAQ) on AQAR 53

AQAR format for Affiliated/Constituent (UG) Colleges Page 5

AQAR format for Affiliated/Constituent (UG) Colleges Page 6

Guidelines for the Creation of the

The primary aim of the IQAC is

 To develop a mechanism to promote conscious, consistent and catalytic action plans to

AQAR format for Affiliated/Constituent (UG) Colleges Page 7

IQAC shall evolve a mechanism and procedures for

a) Ensuring timely, efficient and progressive performance of academic, administrative and

a) Development and application of quality benchmarks;

AQAR format for Affiliated/Constituent (UG) Colleges Page 8

Composition of the IQAC

AQAR format for Affiliated/Constituent (UG) Colleges Page 9

 It would be appropriate to choose senior administrators and persons in charge of institutional

The Role of the Coordinator

Operational Features of the IQAC

AQAR format for Affiliated/Constituent (UG) Colleges Page 10

Revised Accreditation Framework

used in the AQAR.

AQAR format for Affiliated/Constituent (UG) Colleges Page 12

Guidelines to HEIs to fill in AQAR

AQAR format for Affiliated/Constituent (UG) Colleges Page 13

AQAR format for Affiliated/Constituent (UG) Colleges Page 14

The Annual Quality Assurance Report (AQAR) of the IQAC

 Name of the Head of the institution:

 Does the institution function from own campus:

 Phone no./Alternate phone no.:

 Alternate phone no.

 IQAC e-mail address:

 Alternate e-mail address:

4. Whether Academic Calendar prepared during the year? Yes/No

6. Date of Establishment of IQAC: DD/MM/YYYY:

7. Provide the list of funds by Central/ State Government-

8. Whether composition of IQAC as per latest NAAC guidelines: Yes/No:

*upload latest notification of formation of IQAC

9. No. of IQAC meetings held during the year:

AQAR format for Affiliated/Constituent (UG) Colleges Page 16

If yes, mention the amount: Year:

Plan of Action Achievements/Outcomes

14. Whether institutional data submitted to AISHE:

AQAR format for Affiliated/Constituent (UG) Colleges Page 17