Miscellaneous Cost

Issues related to Miscellaneous Cost Doc Created by –Anup Narayana-Version 1.0

 List of Miscellaneous Cost expection
 PA_EXP_INV_PJTK Project/Task validation error
 Project/Task-level expenditure transaction control violated-PA_EXP_PJ/TASK_TC
 PA_EXP_TASK_ STATUS
 PA_EX_PROJECT_ CLOSED -Expenditure item cannot be charged to a Closed project
 PA_EXP_TASK_EFF -Expenditure item date is not within the active dates of the task
 PA_EX_PROJECT_ DATE Expenditure item date is not within the active dates of the project

Applies to Miscellaneous Cost(WP Project Journals,Overhead Allocation)

Issue Miscellaneous cost are not generated for the expenditure items which fail while running the
program of Distribute Usage and Miscellaneous Costs.
The miscellaneous costs can be entered through WP Project journals , Allocations & Pre-
Approved batch
Cause Miscellaneous costs are not accounted to the specific project/task for which the expenditure
item is created.

SQL Query

 PA_EXP_INV_PJTK
Solution
The issue is because of the project/task for which the expenditure are booked does not
exist or task which is booked doesn’t belong to the project

Change the expenditure items project / task

 PA_EXP_PJ/TASK_TC

The issue is due to the transaction control added to the particular project or task for
which the cost to be generated

Add transaction controls and re-run the program

 PA_EXP_TASK_ STATUS

Issues related to Miscellaneous Cost Doc Created by –Anup Narayana-Version 1.0

 The Allow Charges flag has not been enabled for the task which the expenditure item.

Enable this flag from the task's Task Details window or charge the item to another task.
 PA_EX_PROJECT_ CLOSED

This is because after the expenditure item is booked the status of project is closed

Change the project status to Approved and after the costing is done revert back to
previous status
 PA_EXP_TASK_EFF -

The dates for which the expenditure items are booked are not within the dates of the
task

Extend the task dates and re-run costing programs

 PA_EX_PROJECT_ DATE

The dates for which the expenditure items are booked are not within the dates of the
project

Extend the project dates and re-run costing programs

Overhead allocation
WP Project Journals
Pre-Approved batches

Issues related to Miscellaneous Cost Doc Created by –Anup Narayana-Version 1.0

 WP Project Journals Flow

Navigation -> Project Web ADi -> Projects: Spreadsheet expenditure entry -> XXPA Misc Cost

A excel template will be opened to upload the Misc costs

Next

Issues related to Miscellaneous Cost Doc Created by –Anup Narayana-Version 1.0

Create document

Open

Issues related to Miscellaneous Cost Doc Created by –Anup Narayana-Version 1.0

Enter the Misc costs

Row 10 -> Batch Name = Enter a batch name for the upload

Row 12 -> GL Clearing Account to be used : This is list of values

If the GL account is not present in the list of values , then it is added as follow

1) Is the GL account is present in then go to Flexfield values - > Query

XXPA_WEBADI_MISC_CLEARING_ACC

Issues related to Miscellaneous Cost Doc Created by –Anup Narayana-Version 1.0

Add the required values in look up set with description which will reflect in the WebADi template

Issues related to Miscellaneous Cost Doc Created by –Anup Narayana-Version 1.0

Enter the values and then upload

A transaction import program is triggered automatically generating a request id

Please use the below query to check if the transactions are stuck in Interface table

After the import program completed below programs are run

 PRC: Submit Interface Streamline Processes

o DXM: Distribute and Interface Miscellaneous Costs to GL
o

Issues related to Miscellaneous Cost Doc Created by –Anup Narayana-Version 1.0

 PRC: Submit Interface Streamline Processes
o DXB: Distribute and Interface Total Burdened Costs To GL

Issues related to Miscellaneous Cost Doc Created by –Anup Narayana-Version 1.0

Check that all child program has correct output and none of them failed to distribute the cost or generate
accounting

Pre-Approved batch

Issues related to Miscellaneous Cost Doc Created by –Anup Narayana-Version 1.0

Miscellaneous Costs can be entered through Pre-approved batch,Below is the process and few errors which
occur during the process

1. Enter the Pre-approved batch as follow

Navigation - >Pre-Approved Batches->Enter

Issues related to Miscellaneous Cost Doc Created by –Anup Narayana-Version 1.0

Enter a batch name and the expenditure ending date

The ending date will convert to Weekending date by default

Issues related to Miscellaneous Cost Doc Created by –Anup Narayana-Version 1.0

The common error which we encounter during entering pre-approved batch is that the expenditure organization
is not a valid

Which means the organization for which is person is present is either Inactive or the organization is not present
in the current operating unit.

For such we need to enter a valid organization which is active in the operating unit

In the above case the org 300096602XX is not in ADV AU OU, Hence we encountered the error and org
1004200XX is related to ADV AU

Issues related to Miscellaneous Cost Doc Created by –Anup Narayana-Version 1.0

After the items are entered we need to save.

Issues related to Miscellaneous Cost Doc Created by –Anup Narayana-Version 1.0

Error: This item does not fall between active dates for the project

This indicated that the item date for which it’s booked is not in the active dates of the project

Issues related to Miscellaneous Cost Doc Created by –Anup Narayana-Version 1.0

Solution: Either change the item dates to the active dates of project or we can extend the project dates such
that it fall between the dates of item for which it’s been booked.

Issues related to Miscellaneous Cost Doc Created by –Anup Narayana-Version 1.0

After saving the items, click on Submit and then Release

After clicking the release these transactions will be reflected in the expenditure entry screen

Issues related to Miscellaneous Cost Doc Created by –Anup Narayana-Version 1.0

Naviagtion for expenditture entry screen

If the project is of same operating unit , then got to projects and if its related to Intercompany then click on ALL

Issues related to Miscellaneous Cost Doc Created by –Anup Narayana-Version 1.0

Query for the project number and the item dates and click on find

We can see the transction which we enterd but the costs are not distributed .

To distribute cost we need to run the below programs

1. PRC : Disribute Usage and Misc Cost

2. Interface to GL ( Streamline : XM)

3. PRC : Distribute Total Burden Cost

4. Interface to GL (Streamline : XB)

Issues related to Miscellaneous Cost Doc Created by –Anup Narayana-Version 1.0

Issues related to Miscellaneous Cost Doc Created by –Anup Narayana-Version 1.0
To generate the Intercompany invoice run PRC:Generate Intercompany Invoices for a single project with the
parameter Project Number (The project number is the IC project which is used to link between 2 OU’s)

Issues related to Miscellaneous Cost Doc Created by –Anup Narayana-Version 1.0

Issues related to Miscellaneous Cost Doc Created by –Anup Narayana-Version 1.0
 Allocation Costs
Programs to Run in the below Sequence

1. Run XXPA: Project Overhead Allocation (1 Generate) and enter PA Period Name in the Parameter from
Provider OU

2. After above program is control , run the below query to check if the transactions are imported in the
transaction interface table

Or can be verified from application as below from Provider OU

Issues related to Miscellaneous Cost Doc Created by –Anup Narayana-Version 1.0

 Select Transaction Source as WP Overhead Charges and Transaction Status – All and click on Find

Issues related to Miscellaneous Cost Doc Created by –Anup Narayana-Version 1.0

 3. After verifying that all transactions which are in error for Overhead Allocations for the OU for which 1 st
program is run are in transaction interface , run # PRC: Transaction Import for Transaction Source # WP
Overhead Charges from Provider OU

4. Run Second query again to check that none of transactions are still stuck in Transaction Interface for the
OU for which program is run in 3rd step

Issues related to Miscellaneous Cost Doc Created by –Anup Narayana-Version 1.0

 If any transactions are still stuck in Transaction interface table, check for the error and modify the
project status or task accordingly as per the error.

Before re running the program PRC: Transaction Import, delete the rejection reason from Transaction
interface as below and then rerun the program

Click on Rejection reason tab and delete the rejection reason and save it. Do it for all the transactions
stuck in the table for the Expenditure Ending Date we are doing this activity.

After deleting the rejection reason, re run the program PRC: Transaction import and verify that now all
transactions got imported by re running the above query to checking from application in Transaction
interface

Issues related to Miscellaneous Cost Doc Created by –Anup Narayana-Version 1.0

 5. After verifying that none of transactions are stuck in Transaction interface , run below 2 streamline
program to distribute the cost and complete the accounting from Provider OU

 PRC: Submit Interface Streamline Processes

o DXM: Distribute and Interface Miscellaneous Costs to GL

 PRC: Submit Interface Streamline Processes

o DXB: Distribute and Interface Total Burdened Costs To GL

Issues related to Miscellaneous Cost Doc Created by –Anup Narayana-Version 1.0

 6. Check that all child program has correct output and none of them failed to distribute the cost or
generate accounting
7. Run the below query again after completing the 1 to 6 steps for all OU’s to verify none of the
transactions still failed to generate Overhead Allocation

8. Revert back the Status of the project to the original status after completing 1 to 7 steps

Issues related to Miscellaneous Cost Doc Created by –Anup Narayana-Version 1.0