ARELLANO UNIVERSITY
Jose Abad Santos Campus, Pasay City
College of Arts and Sciences
GCAS IR-Community Development
Name Tan, Lyndsay Marie M. Date April 14,
2021
Year/Course 2nd-BSHM Student No. 19-00348
FINAL
Activity 11-Project Management Cycle
A project is defined start and end, specific scope, cost and duration. It is a temporary
endeavor undertaken to create a unique product, service or result. It is a series of activities
aimed at bringing about clearly specified objectives within a defined time period and with a
defined budget.
Project management was developed to save time by properly planning a project and
considering all relevant factors which may affect its outcome. Even though project
management gives you set of tools to schedule and organize, there are many factors that
need to be considered if projects are to be successful. It is not a magical solution
Project management does not do the work for you, but helps you to be specific and
organized without losing the overview of what you are doing and why. With limited
resources, project management can be very important by: Increasing productivity; Boosting
efficiency; Making the most of every resource and Making sure that deadlines are met.
The project management cycle describes high-level processes for delivering a
successful project. Whether you’re working on a small project with modest business goals or
a large, multi-departmental initiative with sweeping corporate implications, an
understanding of the project management life cycle is essential.
For project managers seeking to understand their process and work according to best
practices, they are often guided by standards of practice which outlines the project
management life cycle. The life cycle of any project can get confusing. There are a lot of
activities going on at different phases of a project. Plus, those phases tend to overlap.
The delivery process is what your team members are primarily engaged in. Usually,
that’s the nuts and bolts of the project in action. That’s distinct from project manager’s
process for running a project from start to finish.
By remaining on task even though the project’s work is completed, you will be
prepared to take everything you’ve learned and implement it for your next project.
Part I. Answer the following questions.
● What is project management life cycle?
- A project management life cycle is a framework comprising a set of distinct
high-level stages required to transform an idea of concept into reality in an
orderly and efficient manner. Life cycles offer a systematic and organised way
to undertake project-based work and can be viewed as the structure
underpinning deployment.
● What are the five stages of project management? Explain each.
Project Initiation
- The first of the project management stages is all about giving the project a
relatively broad definition and establishing whether or not it is feasible. The
stakeholders responsible will usually use two methods to decide whether or
not the project gets the go-ahead:
● Business Case Document: This will set out the justification for the project in
terms of what the organization needs, how it will benefit them and produce
potential financial profit.
● Feasibility Study: This document assesses the resources necessary for the
project to be completed and compares them to what the organization has
available. In this way the project is judged on its timeline and cost and
whether it is the right option for the organization.
Project Planning
- In the project planning stage, a more in-depth outline of the project’s goals
and requirements is created. This is where a project manager really brings
their skills to bear. Project planning includes:
● Defining the scope of the project
● Identifying what exactly needs to be done
● Finalizing the timeline for deliverables
● Organizing a work flow schedule
● Assessing and arranging necessary resources
Project Execution
- This is the beginning of the creative stage, where the carefully laid project
plans are turned into tangible deliverables. There will usually be a kick-off
meeting to give everyone an overview of what their objectives are and after
which, each team member will be aware of what is expected of them.
● Creation of individual task strands
● Procuring required resources
● Assigning tasks to team members
● Executing assignments
● Providing deliverables within deadlines
● Updating project progress
Project Monitoring
- The project manager is a key point of contact between the project team
working at the “coalface” and the other stakeholders who are more removed
from the day-to-day details of what’s happening. For this reason and to make
sure that everything is progressing as it should, a project manager needs to be
able to effectively measure and communicate project progress.
Project Closure
- This is the last of the project management stages, when the final deliverables
are handed over or go live. This stage provides you, your team and
stakeholders with an opportunity to evaluate how successful the project was
and what lessons were learned during the process. It is also wise to create an
ongoing process to capture this knowledge and formally and feed it back into
your project management system. Tools that give you an audit trail and a way
of recording what’s taken place are useful for leveraging past projects and
team efforts. Flexible systems that can easily incorporate change are especially
powerful as they can be optimized quickly and immediately take advantage of
new knowledge.
● What are the 4 phases of the project life cycle? Explain
1. Initiation in the Project Life Cycle
- In the project initiation phase, you’re setting the foundations for later
success.No other aspect of communication means as much as the
communication you’ll experience at the very beginning.
2. Project Planning
In this part of the project management life cycle, you:
● Set a budget and estimate a timeframe
● Establish milestones
● Perform a risk analysis
● Define tasks and responsibilities
● Create a workflow.
You should look at this phase both strategically and practically. Try to understand
how each task leads to the ultimate goal of solving the problem, and keep in mind
that the tasks should be practical and easy to accomplish.
3. Project Management Life Cycle: Execution
The execution phase is the one where communication can really make or break a
project. During this phase, you should communicate both with your team to make
sure they are advancing as predicted, and the stakeholders to keep them updated.
You should also establish key performance metrics for project tracking. This way,
you’ll be able to see how everything’s going and adjust if needed.
4. Closure
Finally, when the project is done, it’s time to evaluate the success of it, the
performance of your team, and write a report. You can use this stage to say “thank
God it’s over,” or you can use it to understand how you can be even better in the
future. Ideally, you want to look at both how satisfied the clients are, and how
satisfied your team members are. You shouldn’t just guess and try to remember if a
team member met their goals in time.
● What is the importance of project cycle management?
- Project cycle management also ensures that the project itself is feasible.
Through cycle management, projects are protected from wasting valuable
resources by deciding if they can be realistically achieved and are worthwhile
before execution, as well as noting if the benefits of the project are
sustainable.
● What are the steps for the project initiation phase?
1. Creating a business case.
2. Conducting a feasibility study.
3.Establishing a project charter.
4. Identifying stakeholders and making a stakeholder register.
5. Assembling the team and establishing a project office.
6. Final review
● What are the steps for the project planning phase?
1. Creating a project plan
2. Creating workflow documents or process maps
3. Estimating budget and creating a financial plan
4. Gathering resources
5. Anticipating risks and potential quality roadblocks.
● What are the steps for the project execution phase?
1. Creating tasks and organizing workflow
2. Provide necessary guidance, briefing and trainings to the team workers.
3. Regular communication with the team members.
4. Monitoring the quality of work.
5. Managing budget.
● What are the steps for the project closure phase?
1. Confirm work is done as per the requirements
2. Complete procurements closure
3. Gain formal acceptance
4. Complete final performance reporting
5. Index and archive records
6. Update lesson learned
7. Hand- completed product
8. Release the resources
● What are the key project management steps for monitoring and controlling
a project?
1. Monitor and Control Project Work & Perform Integrated Change Control.
2. Verify Scope and Control Scope
3. Control Schedule and Control Cost
4. Perform Quality Control
5. Report Performance
6. Control Risk
7. Administer Procurement
8.
● Is project management is important in community development?
Project management creates and enables happy, motivated teams who know their
work matters, so do their best work. And that project management enabled team
ensures the right stuff is delivered. When a community has a great project they have
a great leaders with great training the project will deliver success.
Part II. Make a sample project management cycle. You are the one to decide what
project you want to propose. Below is a sample.
Example: Let’s consider a simple house building project which passes through the
phases.
Name of Concept and Design and Implementation Commissioning
Project Initial Phase Development or Construction and Handover
Phase Phase Phase
The desire for The preferred The contracts are The building is
Pabahay a new house option is now let and the house inspected and
Project for develops into a designed and is built to the approved this
the victims need. The developed in detailed plans now ready to be
of Typhoon options and detail, together developed in the handed over to
Rolly. alternatives with all the previous phase. the owner.
are considered, associated Change may be
and the planning of made the original
feasibility of schedules, baseline plane as
the best procurement, problems arise or
options is resources and better information
evaluated. budgets. The is forthcoming.
land and long
lead items may
be bought in
this phase.
Use the table below for your proposed project.
Name of Concept and Design and Implementation Commissioning
Project Initial Phase Development Phase and Handover
Phase Phase
to help the The desired The cleaning plan The community
community dates and all is already is already clean
Kalinisan maintain a the associated distributed to the and ready for
para sa clean plans are all barangay officials documentation
kalikasan surrounding set. Also the it includes the and checking of
and also to budget for cleaning the mayor’s. To
promote the equipment is schedule, what to ensure that it is
importance of preferred or sanitize, when maintained
having a clean already. and how they will according to the
and green do the cleaning requirements.
environment. operation.
