Dr.

Willmar Schwabe
Group of Companies
System Specification [PP] [Material Return] Code: PP07
(Process) Version: 001
[SAP] Date: 21.02.2015
Page: 1 of9

Change to Previous Version

Initial Generation

Filing Original:
Distribution List: No Distribution

Approval
Function Name Date Signature Function Name Date Signature
Author Nanhe Babu

Quality Assurance Mr. Sunil

Vishwakarma
Process Owner Mr.Unnikrishnan
System Owner Mr.Sanjay Agrawal
Mr. S. Tyagi

This document contains proprietary material and is released by a company of Dr. Willmar Schwabe Group of Companies on a confidential basis. It may not - even in part - be copied, published or forwarded to third parties - including authorities - without
express permission. Dr. Willmar Schwabe GmbH & Co. KG, Karlsruhe, is authorized to exercise and enforce all rights pertaining to this document.
Dr. Willmar Schwabe
Group of Companies
System Specification [PP] [Material Return] Code: PP07
(Process) Version: 001
[SAP] Date: 21.02.2015
Page: 2 of9

Table of Contents

1 Process Assessment...............................................................................................................................................................................................3

2 Glossary..................................................................................................................................................................................................................3

3 Process Overview / Graphical Illustration of the Process.......................................................................................................................................4

4 Process Description................................................................................................................................................................................................7
4.1 Triggering Process / Requirements.........................................................................................................................................................................7

4.2 Process Description................................................................................................................................................................................................7

4.3 Subsequent Process...............................................................................................................................................................................................9

This document contains proprietary material and is released by a company of Dr. Willmar Schwabe Group of Companies on a confidential basis. It may not - even in part - be copied, published or forwarded to third parties - including authorities - without
express permission. Dr. Willmar Schwabe GmbH & Co. KG, Karlsruhe, is authorized to exercise and enforce all rights pertaining to this document.
Dr. Willmar Schwabe
Group of Companies
System Specification [PP] [Material Return] Code: PP07
(Process) Version: 001
[SAP] Date: 21.02.2015
Page: 3 of9

1 Process Assessment

This Process is GxP relevant

non GxP relevant

2 Glossary

This document contains proprietary material and is released by a company of Dr. Willmar Schwabe Group of Companies on a confidential basis. It may not - even in part - be copied, published or forwarded to third parties - including authorities - without
express permission. Dr. Willmar Schwabe GmbH & Co. KG, Karlsruhe, is authorized to exercise and enforce all rights pertaining to this document.
Dr. Willmar Schwabe
Group of Companies
System Specification [PP] [Material Return] Code: PP07
(Process) Version: 001
[SAP] Date: 21.02.2015
Page: 4 of9

3 Process Overview / Graphical Illustration of the Process

This document contains proprietary material and is released by a company of Dr. Willmar Schwabe Group of Companies on a confidential basis. It may not - even in part - be copied, published or forwarded to third parties - including authorities - without
express permission. Dr. Willmar Schwabe GmbH & Co. KG, Karlsruhe, is authorized to exercise and enforce all rights pertaining to this document.
Dr. Willmar Schwabe
Group of Companies
System Specification [PP] [Material Return] Code: PP07
(Process) Version: 001
[SAP] Date: 21.02.2015
Page: 5 of9

This document contains proprietary material and is released by a company of Dr. Willmar Schwabe Group of Companies on a confidential basis. It may not - even in part - be copied, published or forwarded to third parties - including authorities - without
express permission. Dr. Willmar Schwabe GmbH & Co. KG, Karlsruhe, is authorized to exercise and enforce all rights pertaining to this document.
Dr. Willmar Schwabe
Group of Companies
System Specification [PP] [Material Return] Code: PP07
(Process) Version: 001
[SAP] Date: 21.02.2015
Page: 6 of9

This document contains proprietary material and is released by a company of Dr. Willmar Schwabe Group of Companies on a confidential basis. It may not - even in part - be copied, published or forwarded to third parties - including authorities - without
express permission. Dr. Willmar Schwabe GmbH & Co. KG, Karlsruhe, is authorized to exercise and enforce all rights pertaining to this document.
Dr. Willmar Schwabe
Group of Companies
System Specification [PP] [Material Return] Code: PP07
(Process) Version: 001
[SAP] Date: 21.02.2015
Page: 7 of9

4 Process Description
4.1 Triggering Process / Requirements
Material Return Process is triggered in case of material is issued extra or found faulty during production process before consumption.

4.2 Process Description

Process Description Risk Analysis
No. Process Step Description Room / Responsi- T-Code Reference Possible Failure (F) / D O I RA

RPN

Cat.
bility / Record to SSF Consequence (C)

Material Return from production location to store in case of extra issued/ Unused
1. Create Reserva- Production supervi- MB21 F: 0 0 0 0 - Not GxP rel-
Any component if to be returned in case of extra issued; evant
tion for transfer- will be transferred to store from production location w r t sor / in charge C:
ring extra stock transfer reservation.
from Production
location to store.
2. Print Stock Reser- Stock transfer reservation will be printed which will be Production supervi- MB23 F: 0 0 0 0 - Not GxP rel-
vation handed over to store person along with material. sor / in charge evant
C:
3. Receive Stock in Warehouse Store person will post the stock transfer re- Store in charge MB1B F: 0 0 0 0 - Not GxP rel-
Store quest in SAP to update the stock in material in ware- evant
C:
house.
Material replacement due to rejections before consumption
4. Intimation to Qual- Quality person will be informed verbally regarding rejec- Production supervi-
ity regarding re- tion of Raw material. sor / in charge
jection
5. Quality Inspection Quality Person will inspect and post the stock to Rejected Quality in charge MB1B F: 0 0 0 0 - Not GxP rel-
Store or Raw Material Store based on the condition of evant
C:
material.

This document contains proprietary material and is released by a company of Dr. Willmar Schwabe Group of Companies on a confidential basis. It may not - even in part - be copied, published or forwarded to third parties - including authorities - without
express permission. Dr. Willmar Schwabe GmbH & Co. KG, Karlsruhe, is authorized to exercise and enforce all rights pertaining to this document.
Dr. Willmar Schwabe
Group of Companies
System Specification [PP] [Material Return] Code: PP07
(Process) Version: 001
[SAP] Date: 21.02.2015
Page: 8 of9

No. Process Step Description Room / Responsi- T-Code Reference Possible Failure (F) / D O I RA

RPN

Cat.
bility / Record to SSF Consequence (C)

6. Create Reserva- Transfer reservation will be created against movement Production supervi- MB21 F: 0 0 0 0 - Not GxP rel-
tion for getting re- sor / in charge evant
type 311 for getting fresh material from store. C:
placement of re-
jected material.
7. Print Stock Reser- Stock transfer reservation will be printed which will be Production supervi- MB23 F: 0 0 0 0 - Not GxP rel-
vation handed over to Quality Person.. sor / in charge evant
C:
8. Post Stock trans- Required material will be transferred to production loca- Store in charge MB1B/ F: Wrong batch trans- 2 1 2 4 C not critical
fer from Store to tion w.r.t reservation against reservation movement type LT03 ferred
production loca- 311 C: FIFO not followed.
tion.
9. Rework of Sales Return Stock
10. Sales Return will Warehouse person will post the sales return stock to Store in charge MB1B/ F: Wrong batch trans- 2 1 2 4 C not critical
be posted to Block block stock LT03 ferred
stock. C: FIFO not followed.

11. Quality Analysis  Quality person will do analyses and accept or reject Will be mapped in
and stocks post- the material. QM
ing  The Material which not usable will be scrapped.
 Accepted material will be posted to Finished Goods
warehouse.

12. Rework  Material which can be accepted after rework is taken for reprocessing where production person do rework.
 Input material required for rework will be consumed against production cost center.
 There is no process Order will be created for such rework.
 For moving stock from rework location to FG location, use MB1B transaction (movement type 311) after QC manual inspection and approval
.

13. Create Material Production Person will create material reservation against Production supervi- MB21 F: 0 0 0 0 - Not GxP rel-
reservation for production cost Centre movement type 201 sor / in charge evant
C:
This document contains proprietary material and is released by a company of Dr. Willmar Schwabe Group of Companies on a confidential basis. It may not - even in part - be copied, published or forwarded to third parties - including authorities - without
express permission. Dr. Willmar Schwabe GmbH & Co. KG, Karlsruhe, is authorized to exercise and enforce all rights pertaining to this document.
Dr. Willmar Schwabe
Group of Companies
System Specification [PP] [Material Return] Code: PP07
(Process) Version: 001
[SAP] Date: 21.02.2015
Page: 9 of9

No. Process Step Description Room / Responsi- T-Code Reference Possible Failure (F) / D O I RA

RPN

Cat.
bility / Record to SSF Consequence (C)

Material issue.
14. Print reservation Production person will take printout and Hanover it to Production supervi- MB23 F: 0 0 0 0 - Not GxP rel-
store sor / in charge evant
C:
15. Post goods con- Store person will post goods issue against the reserva- Store in charge MB1A F: Wrong batch con- 3 3 3 27 A Very criti-
sumption tion. sumed cal
C: FIFO not followed.
16. Create reservation Production Person will create reservation for transferring Production supervi- MB21 F: 0 0 0 0 - Not GxP rel-
for FG stock stock after rework from rework location to FG location. sor / in charge evant
C:
transfer
17. Print reservation Production person will take printout and Hanover it to Production supervi- MB23 F: 0 0 0 0 - Not GxP rel-
store sor / in charge evant
C:
18. Stock posting to Quality person will transfer stock from rework location to Quality incharge MB1B F: 1 1 1 1 1 Not criti-
FG store FG store C: cal

4.3 Subsequent Process

Material Consumption and Process order confirmation.

This document contains proprietary material and is released by a company of Dr. Willmar Schwabe Group of Companies on a confidential basis. It may not - even in part - be copied, published or forwarded to third parties - including authorities - without
express permission. Dr. Willmar Schwabe GmbH & Co. KG, Karlsruhe, is authorized to exercise and enforce all rights pertaining to this document.