EOI-P- 1

DNIT

e-Expression of Interest for hiring of services of

experience Architect (Degree & Diploma) from reputed
Architect firms/ Agencies in different offices under
Rural Development Departmental, Government of
Tripura.

e-DT-01/EOI/Architect/EE-I/CE/RD/2017-18 DATED: 14.05.18 ( 2nd. Call)

Government of Tripura,
Rural Development Department
Office of The Chief Engineer
R.D Department
Gurkhabasti, Agartala - 799 006
Ph-0381 2329358
 EOI-P- 2

IMPORTANT DATES AND INFORMATION

Expression of Interest for hiring of services of experience Architect (Degree & Diploma) from reputed
Architect firms/ Agencies in different offices under Rural Development Departmental, Government of
Tripura.

Executive Engineer-I
1. DNIT Inviting Authority O/O The Chief Engineer
Designation and Address Rural Development Department
Pandit Nehru complex, Gurkhabasti, Agartala
P.O Kunjaban, Tripura-799006, Ph/Fax: 232-9358/
e-mail: [email protected]
a) Number of bid Two bid (Technical & Financial Bid) system.
2. b) Tendered items & quantity i. Architect (Degree)-2(two) Nos at CE office
ii. Architect (Diploma)-4(four) Nos at SE Circle 1st/2nd/3rd/4th

c) PNIT & DNIT reference no.

e-PT-01/EOI/Architect/EE-I/CE/RD/2017-18 DATED: 14.05.18 ( 2nd. Call)
e-DT-01/EOI/Architect/EE-I/CE/RD/2017-18 DATED: 14.05.18(2nd. Call)

d) Working place & Jurisdiction i. Architect (Degree)-2(two) Nos at CE RD office, Agartala

ii. Architect (Diploma)-4(four) Nos @each at SE RD 1st Circle
,Agartala/2nd Circle Udaipur /3rd Circle,Kumarghar/4th Circle
,Ambassa.

3. a) e-bidding website https://tripuratenders.gov.in

b) Tender fee Rs.500.00 (Non-refundable) in the form of Demand Draft (DD) in favour of
the Chief Engineer, RD Department, payable at Agartala.

4. Earnest Money Deposit (EMD) Rs. 25,000.00 (Rupees twenty five thousand ) only in the form of
Demand Draft (DD)/F.D in favour of the Chief Engineer, RD Department,
payable at Agartala.
5. Pre-Bid meet On 25-05-2018 at 11.00 AM in the office of the tendering authority.
6. Last date of e-bidding 12.06.18 up to 4.00 PM. If last date of dropping is declared as holiday
then the dropping date will be extended up to 4.00 PM of next working
day.
7. Date, Time of Opening of Technical Submission:
Technical bid At
willoffice of theonExecutive
be opened 12.06.18 Engineer,
at 5.00 PM.( If, possible)
bids
8. Date, Time and Place of Opening of To be intimated in due time.
Financial bids
9. Total no. of written pages 21 (Twenty one) nos
Including this page
 EOI-P- 3
e-DT-01/EOI/Architect/EE-I/CE/RD/2017-18 DATED: 14.05.18( 2nd. Call)

LEGEND

Sl. ITEM Page No.

No.
1 COVER PAGE 1

2 IMPORTANT DATES AND INFORMATION 2

3 LEGEND 3

4 DECLARATION 4

5 NIT 5-6

6 CHECK LIST 7

7 BIDDER’S SHEET 8

8 DOCUMENTS TO BE UPLOADED 9-10

9 INSTRUCTION TO BIDDER 11-12

10 GENERAL TERMS AND CONDITION 13-16

11 SPECIAL TERMS AND CONDITIONS 17-19

12 FINANCIAL BID 20-21

 EOI-P- 4
e-DT-01/EOI/Architect/EE-I/CE/RD/2017-18 DATED: 14.05.18( 2nd. Call)

DECLARATION
I do hereby declare that I have personally gone through the relevant Draft Notice Inviting
Tender and understood all the clauses, specifications of tendered items, instruction of the DNIT
and having been fully satisfied , I have quoted the rate of item. This is further to certify that I have
suppressed no facts in the tender which could debar me to participate into the tender. If it is
revealed after opening of the tender that any fact is suppressed by me, tendering authority shall
have the right to reject my tender along with other stern action against me as per term
condition of the tender. I do affirm that all the term conditions of DNIT are unconditionally accepted
by me. I have no objection if any extra term condition , mutually accepted by me and tendering
authority is incorporated into the agreement.
AND
I do hereby also declare that I am not blacklisted by any department / agency of central or state
regarding quality compromise or any other reason in connection with similar work and there is no
ongoing litigation with any department / agency of central / state Government as on closing date of
tender. If subsequently it is revealed after opening of the tender that my declaration is false, my
tender /concerned agreement will be cancelled, deposited earnest / security money will be forfeited and
other penalty to be decided by the tendering authority will be imposed.

(Signature of bidder)
(Full name & Seal)

Full name and designation of person signing the sheet:-

*(Bidder should take a printout of this page and put full ink signature with stamp and upload
scanned copy with technical bid after digital signing).
 EOI-P- 5
GOVERNMENT OF TRIPURA
RURAL DEVELOPMENT DEPARTMENT
OFFICE OF THE CHIEF ENGINEER
GURKHABASTI ,AGARTALA – 799006
(PH & FAX-(0381)-232-9358 email id: [email protected])
NOTICE INVITING EoI NO. e-PT-01/EOI/Architect/EE-I/CE/RD/2017-18 ( 2nd. Call) DATED: 14.05.18
On behalf of the Governor of Tripura, the Executive Engineer-I, O/O The Chief Engineer RD Department invites e-Expression of
Interest in two-bid system (Technical& Financial bid) for hiring of services of experience Architect (Degree & Diploma) from
reputed Architect firms/ Agencies in different offices under Rural Development Departmental, Government of Tripura up to
4PM of 12/06/2018(office date and hour only) as per following terms condition as well as DNIT.
1. DNIT No, Item, Earnest money and Eligibility:-
Sl Earnest money (Rs.) & Eligibility of bidder
No DNIT No. Name of work
tender form cost
1. E-DT-01/EOI/ Expression of Interest for hiring EMD:25,000.00 Register Firm / Agency for
Architect/EE- of services of experience (in the form of DD/ F.D consultancy services or project
I/CE/RD/201 Architect (Degree & Diploma) on any nationalized management services / Agency of
7-18 (2nd. from reputed Architect firms/ /scheduled bank) Agartala Municipal Corporation or
Call) DATED: Agencies in different offices
Corporation for providing services
14.05.18 under Rural Development Cost of Tender form :
Departmental, Government of
for Architectural or consultancy
Rs. 500.00 ( non
Tripura. refundable) in the shape
services or project management
of DD on any services / Individual Architect of
nationalized/ scheduled Indian Council of Architecture
bank having valid Registration from
the appropriate authority for
providing Manpower services
(Degree & Diploma experienced
Architect) as per EOI and having
experience in the field of
Architectural related works or
supply of technical manpower.

2. Tender fee (Non refundable, cost given above in the form of DD) and Earnest money (in the form of FDR / DD)
must be submitted separately on any nationalized/scheduled bank in favour of the Chief Engineer RD
Department, payable at Agartala. Scanned copies of the DD / FD have to be uploaded where as the original one (
DD/ FD) along with forwarding containing details of the DNIT No./Bidder’s name/ Item etc. should reach to the
tendering authority in sealed condition before last date of bid submission. DNIT No. , name of Bidder and ‘EMD
and TENDER FEE’ should be clearly written in the envelope containing the EMD/Tender fee. Tender fee / EMD
received after closing of bid will not be considered and the tender will be rejected. Tendering authority will not
be liable for any postal delay ( if sent through post/courier).

No tender form will be sold. Eligible bidders should participate in tender online through website
https://tripuratenders.gov.in (for biding). NIT / DNIT can be inspected (not for biding) at the official homepage (i)
http://rural.tripura.gov.in and http://tripura.gov.in . Subsequent corrigendum/ Addendum etc, if any, will be
available in the website. The bidders are required to check the websites regularly for this purpose, to take them
into account before submission of tender.

3. Tender must be uploaded in two-bid system – (a) for Technical and General bid, (b) for Financial bid. Bidder will
participate in tender online through website https://tripuratenders.gov.in for which they have to register/enroll
their name through the same website. No provision will be there to drop tender physically (hardcopy).

4. Pre-bid meeting will be held on 25-05-2018 at 11.00 AM & Technical bid of the tender will be opened
on 12-06-2018 at 05.00 PM . If the last date of submission and date of opening of tender happens to be a holiday
or office work is affected due to any unforeseen reason, the date of submission / opening will be on next working
day.
 EOI-P- 6
5. This notice is only to provide most preliminary information to the interested bidders. For any clarification mail to
email id: [email protected] or contact at 0381 2329358/ 09774488585 during office date and hour only.

6. The department reserves the right to reject any submitted tender, not inconformity with relevant DNIT.

Sd/-
Executive Engineer-I
O/o The Chief Engineer
RD Department
Gurkhabasti,Agartala
Copy to the:
1) Chief Engineer, R D Department, Agartala.
st nd rd th
2) Superintending Engineer, RD 1 Circle, Agartala/2 Circle, Udaipur/3 Circle,Kumarghat/4 Circle,Ambassa.
3) Executive Engineer, Store Division (RD), Ambassa division (RD), Manu Division (RD), Teliamura Division (RD),
Bisramganj Division (RD), Udaipur division (RD), Satchand division (RD), Amarpur division (RD), Santirbazar
division (RD), Kumarghat Division (RD), Kanchanpur division (RD), Division-I (PWD), Division-II (PWD),
Division-III (PWD), Division-IV (PWD), Store Division (AD Nagar, PWD), WR Division-I (Battala), WR Division-II
(Battala), Division –I (DWS), Division-IV (DWS) with a request to display in the notice board.
4) All Block Development Officers under West Tripura District with a request to display the notice in the notice
board.
5) All Assistant Engineers, Junior Engineers, Head Clerk, Accountant/ Cashier/ Tender Section of this office.
They are requested to take necessary action for wide publication of the same.
6) Secretary, Tripura Contractor Association.
7) M/S / Sri__________________________________
8) Tender File F. CE/RD/TENDER/ARCHITECH/2017-18.
10) Office notice board.
Copy also to the:

1) Officer-in-charge, New Capital Complex, Police Station with request to arrange frequent police patrolling
around this office up to the period of last date of dropping of the tender to avoid any untoward incidents
regarding the tender.

Sd/-
Executive Engineer-I
 EOI-P- 7
Check List to be filled - up by the bidders during submission of Tender

Sl. Particulars Comments of Bidder

NO

1 All the pages of the sealed tender form digitally signed by

the bidder after going through and acknowledged,
accepted & uploaded or not.

2. EMD and cost of tender form in proper shape submitted

with the tender or not.

3. Whether the bidder’s sheet is filled up properly.

4. The name of the person to contact/ the person who

signed the tender has been written clearly indicating
detailed address, telephone No, Fax No. & Mobile No. and
the detailed address of bidder etc. filled up or not

5 Proof of experience in the field of providing services of

architectural and related consultancy attached or not
6 GST Registration and IT clearance/Pan Card/Aadhar
Card/balance sheet/ Trade license/ Address proof of
firm/agency/ Valid labour /Manpower license attached or
not
7 Rate quoted in words & figure in the specific format with
the tender form and details of rate given as per format.

8 Qualification certificate & Curriculum Vitae of

Architect(Degree & Diploma) attached or not.
9 A legal document in the form of an Affidavit guaranteeing
the truth and accuracy of all statements and of all
answers to questions made
10 Whether payment term according to the tender is
accepted.

11 Whether General & Special terms & conditions of the

tender is accepted
12 Whether any extraneous terms beyond the tender terms
condition given during submission of tender.

13 Whether the validity period of tender is accepted.

14 Whether the bidder exempted to pay excise

duty/CST/Tripura VAT/Income tax and if so, whether
necessary certificate/ documents attached.

15 Whether the bidder defaulter in the department or

any other department in Tripura and any Court case
pending with the department.

16 Remarks if any
 EOI-P- 8
e-DT-01/EOI/Architect/EE-I/CE/RD/2017-18 DATED: 14.05.18( 2nd. Call)
BIDDER’S SHEET
Bidders are requested to provide wanted information in this sheet. All the points are not required for all bidders.
They should select their relevant points and fill up accordingly. Other points, not related may please be marked as
Not Applicable.

Sl. Details of information required Bidder’s column

1. Name and detailed mailing address of the
Bidder (Firm / agency) who has participated in
the tender along with phone, mobile no, fax
number with STD code & email.

2 PAN number of bidder:-

3. Name of bidder/authorized person who have

signed the tender paper:-
Mobile, Phone, Fax No:-
email address:-

4. Details of Earnest money deposit (amount,

bank name, branch name, form of deposit,
instrument no and date)

5. Details of cost of tender form (amount, bank

name, branch name, form of deposit,
instrument no and date):-
6. Bank Account details:-
Name of Bank:

Account holder:

Branch:

Account No:

IFSC code:
 EOI-P- 9
Documents to be uploaded

1) Following valid and attested documents to be uploaded only in the specific folder of My
document (language of all uploaded documents / certificates should be in English) –

Sl No of my Category Sub category name / Documents to be uploaded Remark

documents list name
A License(s) i. Document in support of eligibility certificate. Required
ii. Qualification certificate & Curriculum Vitae of documents to be
Architect (Degree & Diploma). uploaded in the
iii. Labour /Manpower license from appropriate specific folders of
authority for providing such services of e-tender portal
Manpower supply. only.
iv. Trade license of bidder.

B DNIT i. Downloaded DNIT after digital signature (not Required

Documents attested) documents to be
uploaded in the
specific folders of
e-tender portal
only.
C Experience, i. Proof of experience in the field of providing Required
services of architectural and related documents to be
consultancy. uploaded in the
specific folders of
e-tender portal
only.
G Misc. i. Any Other required document, Indian Citizen Required
document certificate , Aadhaar card and a legal document documents to be
in the form of an Affidavit guaranteeing the uploaded in the
truth and accuracy of all statements and of all specific folders of
answers to questions made. e-tender portal
ii. Address proof of firm/agency only.
H Tax related i. GST registration certificate Required
document(s) ii. IT Clearance document. documents to be
iii. Professional Tax clearance certificate (If this is uploaded in the
in force in the state, the bidder belongs to) / specific folders of
challan copy tax. e-tender portal
iv. PAN card. only.

Note:- All documents to be uploaded in the specific folders only, otherwise it will not be viewed. If any
document is not uploaded in the folders earmarked in e-tender portal of my document / my space for
this specific DNIT, then at the time of submission of other important document, against that
document, “not available” will be reflected. So 1st of all bidder should upload all documents in the
specific above cited folders of my document / space folder and make all documents “available”.
If any document is not at all applicable for a particular bidder then bidder should upload a plain paper
inscribing “Not applicable” along with signature and seal of bidder.

If bidders upload document in folders other than above cited specified folders, that documents will
not be viewed and for which tendering authority will not be responsible.
 EOI-P- 10
2) Sensitive Document (during e-bidding) –

(i) Annexure A (Declaration sheet)

(ii) Scan copy of EMD and tender fee.
(iii) Annexure B (Check list).
(iv) Annexure C (Bidder’s sheet).

3) Non sensitive Document / other important document (during e-bidding) –

(i) DNIT
(ii) Scan copies of attested photocopies of relevant valid documents as mentioned above.

4) Financial Bid (during e-bidding):-

(i) Rate quoting sheet (BOQ)- name of bidder should be written along with rate.

5) Original bank instrument of EMD, tender fee:- Original DD/FD along with a forwarding letter
containing details of the DNIT No./Bidder’s name/ Item etc. may be dropped in sealed condition
before last date of bid submission in the tender box kept in the office of the tendering
authority or may be sent to the tendering authority by post. The Envelope shall be captioned
and inscribed by “DNIT No, Bidder’s Name and ‘EMD/TENDER FEE’”. Tender fee/EMD received
after closing of bid will not be considered and the tender will be rejected.

Note:- After completion of bid submission, bidders are requested to take print out of
acknowledgement sheet.
 EOI-P- 11

INSTRUCTION TO BIDDER

1) Interested eligible bidders should register in the website https://tripuratenders.gov.in for

participation in the e-tender.

2) To participate in e-tender, the bidder shall have a valid Class 2 Digital Signature certificate (DSC).

3) Bidder should take print out from the e-tender portal, details of all folders, where documents
to be uploaded.

4) Bidder shall download and carefully read all terms conditions and other contents of the DNIT.
Downloaded DNIT has to be uploaded back and digitally signed as a part of technical bid, as a
proof of acceptance of all terms condition in the DNIT.

5) Valid and attested copies of all relevant documents as mentioned above has to be digitally
signed and uploaded in technical bid part.

6) Bidder should take the print out of Declaration sheet (Annexure A of technical bid), filled up,
put ink signature with Stamp, and upload the scanned copy of the sheet in the technical bid,
after digital signature.

7) Scanned copy of Documents in support of deposit /submission of tender fee & EMD, shall be
uploaded in the technical bid.

8) Check list (Annexure-B of technical bid), Bidder’s sheet (Annexure C of technical bid) must be
downloaded, bidder’s column to be filled up and uploaded in the technical bid, after digital
signature.

9) Rate quoting sheet (BOQ) shall be downloaded, filled up properly and uploaded in the financial
bid after digital signature. Name of bidder must be written in the appropriate field of rate
quoting sheet by each bidder. Bidder shall have to quote rate for both items.

10) To view the details of the BOQ bidder should have to Enable Macros / contents.

11) To minimize the uploading time, bidder’s shall use the ‘My Document / space ’ folder option in
the e-procurement web-based-application, available after login, and may upload all his relevant
non sensitive documents as mentioned above. ‘My Document / space’ shall be populated prior
to real time biding and help the bidder to complete the bidding within the bidding session.

12) At any stage of tender (scrutiny of tender, preparation of comparative statement/during signing of
agreement etc) if required, bidders will have to produce original copy of the uploaded documents for
verification.

13) After opening of financial bid / issuance of supply order, successful bidder may be asked to submit all
documents which were uploaded against relevant DNIT.

14) Tendering authority reserves the right to cancel the uploaded tender at any time before closing
date of tender and to re-upload the tender document without assigning any reason. Bidders are
instructed to take action with newly uploaded document if any.
 EOI-P- 12
15) Preparatory Works for the bidder for e-bidding:

Sl. Bidder’s work

No
1. On publication of the e-tender, bidder should download the DNIT from website as mentioned in
the PNIT and minutely go through the instructions/terms conditions/critical dates/eligibility
criteria of the DNIT.
2. The Bidder shall purchase Class 2 Digital Signature certificate from any certifying agency.
3. The Bidder shall Enroll himself/ herself in the e-procurement web site
‘https://tripuratenders.gov.in’ and create User ID and Password.
4. The Bidder shall Login into the website https://tripuratenders.gov.in’’ using the created ID and
Password.
5. After login, the Bidder shall find ‘My Document / space’ folder option in the page. The bidder shall
upload his entire non sensitive documents like notary attested copies of relevant documents as
mentioned above in specified folders only. Scanning resolution should be 200 x 100dpi.
6. The Bidder shall Download and fill up Check list (Annexure-B), bidder’s sheet ((Annexure C) ,
Rate Analysis Sheet, rate quoting sheet (BOQ) of financial bid and saved in the Bidder’s computer
for uploading at the time of e-bidding.
7. Declaration sheet (Annexure A), should be printed, fill up, ink signed & stamped, and thereafter
scanned and saved in the Bidder’s computer for uploading at the time of e-bidding.
8. The Bidder shall Download DNIT document and save in the Bidder’s computer for uploading at the
time of e-biding.
9. The Bidder shall Scan the Tender fee (DD) and EMD instrument (FD/ Dcall ), and save in the
Bidder’s computer for uploading at the time of e-bidding.
Thus, the Bidder shall be ready and start e-biding following the steps as per the e-procurement
application and upload all the above documents with his/ her digital signature.
 EOI-P- 13
nd
e-DT-01/EOI/Architect/EE-I/CE/RD/2017-18 ( 2 . Call) DATED: 14.05.18
GENERAL TERMS & CONDITIONS OF EXPRESSION OF INTEREST

1) Eligibility of bidder-
Register Firm / Agency for consultancy services or project management services / Agency of Agartala
Municipal Corporation or Corporation for providing services for Architectural or consultancy services or
project management services / Individual Architect of Indian Council of Architecture having valid
Registration from the appropriate authority for providing Manpower services (Degree & Diploma
experienced Architect) as per EOI and having experience in the field of Architectural related works or
supply of technical manpower.

2) Enclosures-
Following documents (valid and attested) to be uploaded:
i. Document in support of eligibility certificate.
ii. Proof of experience in the field of providing services of architectural and related consultancy
iii. GST Registration and IT clearance
iv. PAN card.
v. Indian Citizen certificate , Aadhaar card.
vi.Trade license.
vii.Address proof of firm/agency.
viii.Labour /Manpower license from appropriate authority for providing such services of Manpower supply.
ix.Qualification certificate & Curriculum Vitae of Architect(Degree & Diploma)
ix. A legal document in the form of an Affidavit guaranteeing the truth and accuracy of all statements and
of all answers to questions made.
x. Professional Tax clearance certificate (If this is in force in the state, the bidder belongs to) / challan copy
tax.

If any of the applicable document is not uploaded with the tender, tendering authority reserves
the right to declare the incomplete tender as informal or may ask to submit the required
document / any additional information/document in any stage from the bidder during processing
of the tender for approval. Tender without earnest money and cost of tender form will be
rejected.

3) Action of bidder in e-biding:

Tender must be submitted online in two-bid system- (a) for Technical and General bid, (b) for
Financial bid. Bidder should go through each and every page of the tender patiently , fill up the
relevant points of bidder sheet, check list and quote rate in rate quoting sheet(BOQ), provide
other wanted information ,digitally sign the documents and upload the same and also upload
digitally signed notary attested copies of the relevant documents with technical bid. In addition,
filled up declaration sheet must be ink signed with stamp of the bidder . Incomplete tender in
respect to tender form or attachment may attract rejection.

4) Submission of tender fee and earnest money:

Tender fee (Nonrefundable, cost given as above in the form of DD) and Earnest money (in the
form of fixed deposit / DD) must be submitted through separately in favour of Chief Engineer RD
Department, payable at Agartala on any nationalized/scheduled bank.
 EOI-P- 14
Applicable Demand Draft /Fixed Deposit must be scanned, digitally signed and uploaded along
with Technical Bid and the original DD/FD (along with a forwarding letter containing details of
the DNIT No./Bidder’s name/ Item etc.), may be dropped in sealed condition before last date of
bid submission in the tender box kept in the office of the tendering authority. Forwarding letter
must be addressed to the Executive Engineer-I, O/O The Chief Engineer,Rural Development
Department,Pandit Nehru complex, Gurkhabasti, Agartala,P.O Kunjaban, Tripura 799006 or may be sent
to the tendering authority by post. The Envelope shall be captioned and inscribed by “DNIT No,
Bidder’s Name and ‘EMD/TENDER FEE’”.

Tender fee/EMD received after closing of bid will not be considered and the tender will be
rejected. Tendering authority will not be liable for any postal delay (if sent through
post/courier) and the tender will be summarily rejected.

5) Validity of rate: -
Rate should remain valid up to 19th April, 2019 without any price variation of clause for
placement of work order. If mutually agreed validity may be extended for maximum period of
3( Three) months. Rate will be fixed for throughout the validity period.

6) Any clarification/explanation if any regarding the tender should be sought from the undersigned
during pre-bid discussion or through e-mail prior to the pre-bid discussion. The record note of pre
bid discussion will be form part of the tender document (DNIT).

7) Clarification of tender:
After opening of the tender lowest bidder may be asked to appear before a team of officers
headed by the tendering authority for clarification, justification and analysis of the quoted rates
along with all original documents as wanted in the tender and additional documents wanted
subsequently if any. If they fail to attend the meeting as per programme or fail to produce any
original document related to tender, their bid may be liable for rejection forfeiting entire EMD
and blacklisted for one year as discretion of the tendering authority.

8) Rate:-
Bidder shall have to quote rate for complete job i.e. rate to be quoted for both Degree and
Diploma architect. 1st lowest bidder will be considered based on total value. If any bidder
quotes rate only for any one degree or diploma, tender will be rejected.

9) Work order: -
Work order will be placed by the tendering authority or authorized officer on behalf of the
tendering authority for deploy of Architects. Bill in triplicate should be raised monthly through
the concerned officer in charge of the respective work place for payments. Payment may be
made from either CE office or respective SE Circle office on availability of fund.

10) Security money and agreement:-

After issue of work order, the successful bidder (firm/agency) will sign formal agreement with the
tendering authority failing which the deposited earnest money of the bidder will be forfeited to
the full extent & bidder will be declared black listed for next one years. Earnest money will
automatically be converted to security money after issuance of work order.
 EOI-P- 15
11) Execution time: -
After receive of work order requisite number of Architect should be deployed within 15days in
the respective office.

12) Number of Architect: -

The Number of Architect (Degree/Diploma) showed in the tender is most tentative and may be
increased or decreased or dropped from schedule at the discretion of tendering authority.
Successful bidder shall have to accept any ordered quantity. Actual number will be as per
requirement of work within the period. If 1st lowest approved bidder fails to deploy Architects,
then tendering authority reserves the right to split the quantity among more than one bidder
or all the bidders participated in the tender at 1st lowest rate as per rule. Decision of
tendering authority, with respect to splitting, will be final. If necessary, for the sake of smooth
running of construction works, one 1st lowest bidder for several sub items of a tender may be
asked to deploy Architects (Degree/Diploma) at the 1st lowest approved rates of other approved
bidders against the same tender or at the approved rate/s of one 1st lowest bidder, other
approved bidders of the same tender may be asked to deploy Architects (Degree/Diploma). In
both the cases the bidders must agree to deploy the Architects (Degree/Diploma) at the above
terms & condition. It is not the right of bidder who has not been first lowest but discretion of the
authority to take decision in this regard is final considering the performance and other
parameter.

13) Payment:-
No advance payment will be made. Bill in triplicate should be raised monthly through the
concerned officer in charge of the respective work place for payments. Payment may be made
from either CE office or respective SE Circle office subject to availability of fund. Statutory
deduction of taxes from bill will be deducted as applicable at source as per GST norms at the time
of payment. The deduction of tax, applicable as on date at source, shall be at the rate as notified
by the Government from time to time or as per GST norms. No incentives would be paid. Any
variation of GST shall not be charged in the account of the tendering authority.

14) Conditional discount: -

Tenders with any condition including conditional discount will not be entertained and may be
rejected. However unconditional discount may be accepted as per discretion of the tendering
authority.

15) The Architects deployed by the Firm/Agency should have to maintain official secrecy, decorum’s
& discipline. Their acts shouldn’t be detrimental towards the prestige of the department.

16) The Architects deployed by the Firm/Agency should have to be well equipped and conversant in
plotting architectural drawings like elevation of the bridges/buildings structures etc. They should
have to be well conversant with English language & civil engineering drawing like plan, elevation,
section, foundation etc of the bridges/buildings structural works etc.
 EOI-P- 16
17) Dispute & litigation: -
In case of any dispute arising out of the contract, the court at Agartala in Tripura will have
Jurisdiction to deal with the same and decide any legal matter or dispute whatsoever arising out
of the contract/purchase order or tender.
18) Any clause not included in the DNIT but subsequently mutually accepted or incorporated through
pre-bid meeting will be part and parcel of the terms and condition (DNIT).
19) If any bidder suppress any fact in the tender and subsequently it is unearthed, their tender will be
rejected and necessary punitive action including total forfeiture of EMD/ Security money/ Rescind
of agreement/ Cancellation of work order/Barring from participation of future tender for next
two years will be taken against them.

20) Bidder must himself has to attend for clarification/collection of payment/any meeting/ collection
of EMD/collection of security deposit/as and when asked by the tendering authority along with
photo/address proof identity submitted with the tender. No authorized person will be allowed to
act on behalf of the original bidder. If bidder fails to maintain direct contact with the tendering
authority then bidder will be blacklisted and EMD / SD will be forfeited.

21) Any tender not complying with the requirement/fulfill the terms and conditions may be declared
as informal as per direction of the tendering authority.

22) If last date of dropping of tender happens to be a holiday or office work is affected due to any
unforeseen circumstances, last date of dropping will automatically be extended up to next
working day at respective time and accordingly opening date and time may also be deferred.
Opening date and time will be displayed in the office notice board if changed.

23) The tendering authority will discuss with the architect to be deployed by the agency to assess
their competency through practical evaluation on a fixed date prior to the date of assignment of
the services in the respective offices. If during discussion any of architect manpower’s quality &
performance is found not satisfactory than they may not be deployed and agency shall bound to
replace with new competent manpower.

24) Right to Accept/Reject the Bid:

Tendering authority reserves the right to accept or reject any Bid and to annul the tender process
and reject all such bids at any time prior to award of contract, without thereby incurring any
liability to the affected applicant(s) or any obligation to inform the affected applicant(s) of the
grounds for such decision.
 EOI-P- 17
nd
e-DT-01/EOI/Architect/EE-I/CE/RD/2017-18 DATED: 14.05.18( 2 . Call)

SPECIAL TERMS AND CONDITIONS

1. Tendering authority reserve the right to sought any wanted document/documents even after
opening of the tender from any of the bidder during scrutiny and tender processing stage,
relevant to the tender.

2. The payment of monthly remuneration of deployed Architects by the Firm/agency shall be

made in time by the bidder/bidders.
3. The agency will be responsible for maintaining PF and other requirements as per law of the
deployed Architects.
4. No payment will be made directly to the deployed Architects engaged by the Agency. Payment
will be made only to the Agency.
5. The Architects deployed by the Agency shall be of good behavior, submissive and loyal to do
the job and shall have to maintain the official decorum.
6. If any Architect’s behavior is not satisfactory then he/she shall be discontinued from the work
within a day by the Agency on receipt of notice (verbal or over phone) from the Engineer-in-
charge or work order issuing authority.
7. The engaged Architects deployed by the Agency shall not damage any property of the office
during/after the working hour. If it is done the compensation shall be deducted from the bill of
the Agency.
8. Engaged Architects may be men or women. But they should have good health & fit to do the
job of for which they were deployed by the Agency.

9. No accidental benefit will be charges before the department by the agencies in respect of any
engaged Architects deployed by the Agency before the work order issuing authority.

10. Working hours & other regulations shall be governed and maintained by the engaged
Architects deployed by the Agency as per state Government Rules & guidelines. If required
they may need to work even during holiday in case of extreme necessity and desire of the
Head of the office where deployed.

11. The agency shall have sufficient and sustainable bank balance, cash handling capacity to
make payment to the engaged Architects on monthly basis for which supporting
documents shall need to be submitted by the bidder along with the tender.

12. If any engaged Architect complains regarding nonpayment by the agency then, the
tendering authority preserves every rights to take up the issue with the Agency for
settlement of such dispute. The Firm/Agency shall undertake all required visits to site(s) offices
 EOI-P- 18
of `Employer’s representative’ / Engineer-in-Charge or offices of state/ local authorities along
with concerned official of the department. No TA & DA or incentives /perks shall be
entertained by the tendering authority.

13. The Firm/Agency should provide all the related architectural equipment and instruments along
with laptop & supporting updated software etc. as required for preparation of engineering
drawings, plan & elevations, design etc.No additional charge should be claimed for that.

14. No TA / DA or any other expenses shall be paid for attending meeting, making presentations,
collection of data or for liaison with the departmental officers in different work sites.

15. The provision of approvals for sanctioning of building or layout plans or approval from
Competent Authority like AMC, NP, UDD and Electricity Deptt. Etc should be well conversant
by the deployed architect. However, the Architects deployed by the Firm/Agency should be
familiar with norms of these Authorities.

16. The Architects deployed by the Firm/Agency shall be well acquainted with the Architecture &
building rules/regulations as well as specifications of engineering/Civil & Architecture drawings
etc.

17. The Architects deployed by the Firm/Agency shall follow all the norms for preparation of
Engineering as well as Architectural drawings

18. The Architects deployed by the Firm/Agency will be required to work in close coordination
with Engineering Wing of R.D Department and also should follow the instructions of the
Engineering Officers of their respective working place.

19. The Architects deployed by the Firm/Agency should be competent enough to make
presentations & explanation of the drawings etc. as an when required by the authority.

20. Initial dispute and litigation will be settled mutually by the tendering authority. Finally this may
be settled by presenting before the Chief Engineer, RD Deptt.

21. The bidder shall quote the rates in the prescribed rate quoting sheet supplied/available
along with the tender document.
22. Work order issuing authority preserve the right to issue order to deploy manpower in
favour of more than one agency for deployment of Architects according to necessity and
timely completion of any assignment within the target date if 1st lowest Agency is not
having the capacity to deploy the required quantity of Architects as per need basis.

23. The rates are fixed for entire validity period of the tender. No price variation will be allowed
under any circumstances or variation of any duty charges, GST or other cost index.

24. If output of any Architect or groups of Architect are not satisfactory, then agency will be
responsible for the same and any Architect or even entire groups of Architect shall be
removed from the workplace giving 15(fifteen) days notice. Then Agency shall bound to
 EOI-P- 19
further deploy Architect or groups of Architect, if department desire. For such action,
Department may terminated the Agreement at any time & black listed the Agency for a period
of 1 (one) year.

25. The bidder shall not sublet, transfer or assign the contract or any part thereof during the
validity of the tender.
 EOI-P- 20

FINANCIAL BID

DNIT NO: e-DT-01/EOI/Architect/EE-I/CE/RD/2017-18 DATED: 14.05.18( 2nd. Call)

PNIT NO: e-PT-01/EOI/Architect/EE-I/CE/RD/2017-18 DATED: 14.05.18( 2nd. Call)

NAME OF WORK: e-Expression of Interest for hiring of services of

experience Architect (Degree & Diploma) from reputed Architect firms/

Agencies in different offices under Rural Development Departmental,
Government of Tripura
 EOI-P- 21

(RATE QUOTING SHEET

To be filled up in specific folder of Financial bid)
BOQ
Sub:- Expression of Interest for hiring of services of experience Architect (Degree & Diploma) from
reputed Architect firms/Agencies in different offices under Rural Development Department,
Government of Tripura.

nd
e-DT-01/EOI/Architect/EE-I/CE/RD/2017-18 DATED: 14.05.18( 2 . Call)

Quoted Rate incl. all taxes & charges at

workplace ( in Rupees)
Item
Work Place Name of item Unit Requirement
No.
Rate per Amount (Both in
month/person figures and words)
Office of the Chief
Engineer,R.D
1. Architect(Degree) No 2( Two)
Dept,Gurkhabasti
Agartala
Office of the
Superintending Not to be quoted here
Engineer R.D 1st Circle Architect(Diploma)
2. Agartala/2nd Circle @ 1(one) for each No 4(four)
Udaipur/3rd Circle S.E R.D Circle
th
Kumarghat/4 Circle
Ambassa
Total

( Rupees ) only

Note:- Bidder shall have to quote rate for complete job i.e. rate to be quoted for both Degree and
Diploma architect. 1st lowest bidder will be considered based on total value. If any bidder quotes
rate only for any one degree or diploma, tender will be rejected.