Dayang Nur Amira PT - 3

COSMOPOINT COLLEGE KUCHING
PRACTICAL TEST 3
BDS 321
DOCUMENT PROCESSING 3
PREPARED BY:
STUDENT NAME: DAYANG NUR AMIRA BINTI AWANG ASWANDY
STUDENT ID: 00000100740
CHECKED BY:
LECTURER NAME: MR IZZAT AL-HADI

Minutes
Board of Directors Meeting
Friends of the Manitous
Date: Saturday, August 27, 2005

Time: 2:30 PM
Location: Room A1030, M-Tech Facility, Kalamazoo Valley Community College
Present: John C McCann, President

Laverne K Woods, Vice President
William J Strating, Secretary
Willard T Smith, MIMS Hostess
Absent: Henry Morris, ex officio (Past President)

Jane K Williamson, Media Director
I Call to order: at 2:45 PM by presiding officer John McCann.
II Quorum: four of seven Board members present (four required.)
III Reading and Approval of Minutes: Minutes of the July 30, 2005 Board meeting accepted
As previously published and posted on friendsofthemanitous.org and approved by unanimous
consent.. Minutes of July 30, 2005 Annual Meeting accepted as previously and posted on
Friendsofthemanitous.org and approved by unanimous consent. (Ref RONR(10th Ed),p.457,L.
20-32)
IV Nominating Committee Report
A. The committee has the requisite four members; Wanda Briegle, Patricia Watson and
Alicia Dempsey, with the President John McCann acting as chair.
B. Laverne Woods has volunteered to candidate for a second term as Vice President. Will
Smith has volunteered to candidate for another appointed term as Hospitality Director.
Terry Voss has volunteered to candidate for an appointed term as Media Director, should
Nobody else submit his or her name for that position. A candidate for Secretary has yet to
Be discovered.
V Unfinished Business and General Orders:
A. IRS Application for Exemption
(1) The “Letter of Determination” designation the Friends as a 501(c)

Charitable Organization (Public Charity) was received. The determination
was issued on August 12, 2005 with an effective date of April 21, 2005
(the date of application.)
(2) An “Advance Ruling” was rendered. The advance ruling period ends June
30, 2009.
(3) Accepted by unanimous consent and filed.
B. Haas (Jenks) House Roof Repair Project
(1) Deferred from 7/31/05 meeting on lack of quorum
(2) Paul Jenks, previous owner, has offered to provide pro bono labor if
someone else provides the needed materials. John McCann will contact
Mr. Jenks to determine exactly what materials and supplies would be
needed, and the cost.
(3) Chicago area contractor Standard Exterior Installations has indicated an

interest in this Project Laverne Woods will determine the extent of the
company’s interest, and under what circumstances they might be willing to
undertake the job.
VI New Business:
A. Resignation – Jane K Williamson, Treasurer
(1) A letter of resignation has not been received. Under the bylaws no action
can be taken.
B. Appointments
(1) Appointments terminate with the appointing Board. Those now servings
as “Hospitality Director” and “Media Director” are reappointed for a
second term by consensus of the Board at this meeting.
C. Finance & Funds Management
(1) Present assets are around $28,000 of which about $22,000 resides in
various “allocated funds”.
(1) William Strating provided various archival documents demonstrating that
these funds, with the possible exception of a “Building Restoration Fund”
(which has thus far not been identified as to source or original purpose)
are all actually “donor advised funds”, rather than “restricted funds”.
Therefore, the Board’s prerogatives as to the use of these funds are not
limited in any way.
(2) Strating further provided documents indicating that uses originally advised
by realistic, practical or possible.
(3) Accordingly, Strating suggested that this money should now be re-
designated as “non-designated funds” and transferred to the General Fund.
(a) The Board, by consensus, conditionally agreed, and ordered that=

the Executive Director write letters to the heirs of Winston Kitchen
and Alan Burdick, a to Katy (Evans) Shank explaining its rationale
for doing so, and offering these interested parties an opportunity to
comment.
(b) The Board, by consensus, agreed that the maintenance of a General

Fund balance or “Reserve Fund” capable of generating earnings
sufficient to fund a minimum of essential Friends functions (i.e: the
newsletters and the Annual Reunion) or retire unexpected year-end
deficits is prudent and appropriate. Investment strategies and a
formula for determining how much money should be held in
reserve will be devised.
(c) No action will be taken towards redesigning these funds until the
next Board meeting, after having allowed a reasonable opportunity
for comment, as mentioned above.
D. Gift Acceptance Policy
(1) To preclude future misunderstanding with regard to major gifts and

bequests, and to encourage members to provide such contributions, the
consensus of the Board is that a “Gift Acceptance Policy” should be
punished.
(2) The Secretary will draft a greatly simplified and plain worded document
based upon the example included in a tutorial by Kathryn A Miree, a
philanthropic advisory consultant of Birmingham, AL for consideration at
the next Board meeting.
E. Authorization of Activities for 2005/2006 Program Year
(1) Members Recruitment/Retention & Fundraising
(a) Communication
(i). Spring, Summer and Fall/Winter Newsletters – authorized at the

current expense level (printing and postage approximately $630 per
issue)
(ii). Holiday Seasons Calendar Mailing – authorized at the current expense

level (approximately $645 including postage.) This can be offered as
a volunteer workshop project for the October – November period.
(iii). Annual View from the Dunes mailing – discontinued. This was done
with the 2004 and 2005 issues as evidence of the new, improved
partner relationship with the Lakeshore. Having received few
questions or negative comments over the past several months, the
Board’s judgement is that membership is now comfortable in this new
role.
(iv). www.friendofthemanious.org web site – authorized at the current

expense level ($47 per year – domain registration and hosting.)
(b) Annual Meeting
(i). Partially catered luncheon – authorized. A meat entrée, probably ham,

will be provided, with attendees encouraged to pitch in side dishes to
complete the meal.
(ii). Program – authorized at current expense level (approximately $200)
(iii). Beach Activities – authorized as a “supervised play” activity for

youngsters during reunion and meeting with refreshments consisting
of soda and personal “muchables”, and as an informal get-together for
everyone during the late afternoon and evening.
(2) Mission Projects
(a) South Manitou Island Interpreter – authorized at current expense level

contingent on obtaining grants or donor advised gifts sufficient to cover at
least a substantial portion of the cost for a Seasonal Ranger and supporting
literature.
(b) North Manitou Island Visitors Guide – authorized as a volunteer authoring
project. Distribution of the booklet will then be combined as part of the
“Island Interpreter initiative”, as provided for above (a).
(c) Spring Cleaning Weekend – authorized as a volunteer project to clean in and

around village and farm buildings once per year, probably in the Spring.
William Strating assigned to evaluate the possibility with the Lakeshore and
organize the project if approved by the Superintendent.
(d) Beach Cleanup – authorized as a volunteer project to clean up zebra muscle

accumulations and other offensive flotsam along the beach from the Sandy
Point to the Lighthouse. William Strating assigned to evaluate the possibility
with the Lakeshore and organize the project if approved by the
Superintendent.
F. Budget for 2005/2006 Program Year
(1) A draft budget provided by the Treasurer was reviewed as to format and content, and
was found generally acceptable as a working draft. Further development of the
budget will continue after the status of currents “funds” is clearly redefined (see item
VI.C.4 above.)
G. 4th Quarter Board Meeting
(1) Motion by Secretary Strating: “that the next meeting of the Board of Directors of the
Friends of the Manitous be held at the Township Hall in Empire, Michigan on
Saturday, December 10, 2005 at 1:00 PM.
(2) Motion unanimously adopted.
VII Adjournment:
A. Meeting adjourned at 7:31 PM
Respectfully submitted by,
William J Strating Secretary

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COSMOPOINT COLLEGE KUCHING

STUDENT NAME: DAYANG NUR AMIRA BINTI AWANG ASWANDY

STUDENT ID: 00000100740

LECTURER NAME: MR IZZAT AL-HADI

Date: Saturday, August 27, 2005

Present: John C McCann, President

Absent: Henry Morris, ex officio (Past President)

I Call to order: at 2:45 PM by presiding officer John McCann.

II Quorum: four of seven Board members present (four required.)

IV Nominating Committee Report

A. IRS Application for Exemption

(1) The “Letter of Determination” designation the Friends as a 501(c)

(3) Accepted by unanimous consent and filed.

B. Haas (Jenks) House Roof Repair Project

(1) Deferred from 7/31/05 meeting on lack of quorum

(3) Chicago area contractor Standard Exterior Installations has indicated an

C. Finance & Funds Management

(a) The Board, by consensus, conditionally agreed, and ordered that=

(b) The Board, by consensus, agreed that the maintenance of a General

D. Gift Acceptance Policy

(1) To preclude future misunderstanding with regard to major gifts and

(1) Members Recruitment/Retention & Fundraising

(i). Spring, Summer and Fall/Winter Newsletters – authorized at the

(ii). Holiday Seasons Calendar Mailing – authorized at the current expense

(iv). www.friendofthemanious.org web site – authorized at the current

(b) Annual Meeting

(i). Partially catered luncheon – authorized. A meat entrée, probably ham,

(ii). Program – authorized at current expense level (approximately $200)

(iii). Beach Activities – authorized as a “supervised play” activity for

(2) Mission Projects

(a) South Manitou Island Interpreter – authorized at current expense level

(c) Spring Cleaning Weekend – authorized as a volunteer project to clean in and

(d) Beach Cleanup – authorized as a volunteer project to clean up zebra muscle

F. Budget for 2005/2006 Program Year

G. 4th Quarter Board Meeting

(2) Motion unanimously adopted.

A. Meeting adjourned at 7:31 PM

Respectfully submitted by,

William J Strating Secretary

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