Scribd Logo
Upload

Welcome to Scribd!

  • 23 views

    Bsbadm502 1

    Uploaded by

    natty
    BSBADM502 4

    Copyright:

    © All Rights Reserved
    Download as DOCX, PDF, TXT or read online from Scribd

    Bsbadm502 1

    Uploaded by

    natty
    23 views2 pages
    BSBADM502 4

    Original Title

    BSBADM502 1

    Copyright

    © © All Rights Reserved

    Available Formats

    DOCX, PDF, TXT or read online from Scribd

    Did you find this document useful?

    Is this content inappropriate?

    BSBADM502 4

    Copyright:

    © All Rights Reserved
    Download as DOCX, PDF, TXT or read online from Scribd
    Download as docx, pdf, or txt
    23 views2 pages

    Bsbadm502 1

    Uploaded by

    natty
    BSBADM502 4

    Copyright:

    © All Rights Reserved
    Download as DOCX, PDF, TXT or read online from Scribd
    Download as docx, pdf, or txt
    of 2

    BSBADM502 1

    1. Provide an explanation of each of the following meeting terminology:


    a. Quorum - the minimum number of members of an assembly or society
    that must be present at any of its meetings to make the proceedings of
    that meeting valid. 
     
    b. Procedural motion - Procedural motions relate to how the meeting is
    conducted. These motions are designed to allow for the smooth
    transaction of business during a meeting, but they can be used to disrupt
    and prolong affairs.
     
    c. Proxy - A proxy is a person who is designated by a member of a company
    to attend a general meeting and vote in place of that member. 
     
    d. Conflict of interest - A conflict of interest is a situation in which a person
    or organization is involved in multiple interests, financial or otherwise, and
    serving one interest could involve working against another.
     
    2. Outline a meeting structure for a formal meeting.
     Annual General Meeting – These are usually a requirement of a
    company. Employees and Shareholders will meet to discuss progress
    in the past year, and what to do in the next one.
     Planning Meetings – Groups will gather together to plan what to do
    and how to do it.
     Review Meetings – Participants will gather to discuss what has been
    done, how successful it was and whether it could have been done
    differently.
     
    3. Outline a meeting structure for an informal meeting.
     Two people meeting. This may be to discuss business ideas or it may be
    between an off the record discussion between a manager and a staff
    member.
     Team Meeting: a project team joins together to discuss their project and any
    issues which may be related to it. 

    4. Outline at least three key arrangements that need to be made for a meeting.
     Identify the purpose of the meeting. 
     Develop a preliminary agenda. 
     Select the right participants. 
     
    5. Outline two responsibilities of a Chairperson prior to a meeting.
     making sure that each meeting is planned effectively, conducted according to
    the constitution and that matters are dealt with in an orderly, efficient manner. 
     make the most of all his/her committee members, building and leading the
    team.
      
    6. Outline three important aspects of a Chairperson’s job during a meeting.
     To provide leadership.
     To ensure the Management Committee functions properly. 
     To ensure the organisation is managed effectively.
     To provide support and supervision to the chief officer and senior team. 
    7. Explain why it is important for a Chairperson to monitor the participation of
    all those involved in a meeting.
    The Chairperson must ensure that the Management Committee functions properly,
    that there is full participation during meetings, that all relevant matters are discussed
    and that effective decisions are made and carried out.
      
    8. Explain how, in the role of a Chairperson, you would manage someone
    who is dominating the meeting.
     Encourage others to talk.
     Create boundaries. 
     Politely cut them off and redirect. 
     Confront colleagues privately.
     Don't allow interruptions.

    9. Explain how in the role of a Chairperson you would manage someone who
    is too shy to contribute to a meeting.
     Invest Time in a Relationship. 
     Understand Why They're Shy. 
     Play to Their Strengths. 
     Opt for A-Synchronous Communication. 
     At the End of the Day, Respect Their Boundaries 

    10.  Explain how in the role of a Chairperson you would manage two people
    having a private conversation within a meeting.
     Stand by the people engaged in the conversation If there is a horseshoe-
    shaped table arrangement, and we have been moving around, we simply
    need to gradually move urself near the problem. 
     Call out the behavior This is direct and to the point. 
     Have and invoke a ground rule By having a standing rule that discourages
    side conversations, we can ask people to stop theirs by simply saying
    something like, “Just want to remind you of ground rule 2 which you all
    agreed to follow.”
     

    You might also like