Assessment

Task 1
Manage project time
BSBPMG531

 Student Declaration
To be filled out and submitted with assessment responses
I declare that this task and any attached document related to the task is all my own work and I have not
cheated or plagiarised the work or colluded with any other student(s)
I understand that if I am found to have plagiarised, cheated or colluded, action will be taken against me
according to the process explained to me
I have correctly referenced all resources and reference texts throughout these assessment tasks.
I have read and understood the assessment requirements for this unit
I understand the rights to re-assessment
I understand the right to appeal the decisions made in the assessment

Unit Title
Unit Code

Student name

Student ID
number

Student Date
signature

Task Number

BSBPMG531 - Manage project time V3 2021 Page 2

RTO Provider: 91153 - CRICOS Code: 02672Kgreenwichcollege.edu.au

 ------OFFICE USE ONLY-----

For Trainer and Assessor to complete:

Student requested reasonable adjustment for the assessment

Question Marking Sheet - Assessor to complete.

Did the student satisfactorily address each question as

instructed:
Completed satisfactorily
S NYS DNS Comments
Question 1
Question 2
Question 3
Question 4
Question 5
Question 6
Question 7
Task Outcome: Satisfactory ☐ Not Yet Satisfactory ☐

Student Name:

Assessor Name:

Assessor Signature:

Date:

BSBPMG531 - Manage project time V3 2021 Page 3

RTO Provider: 91153 - CRICOS Code: 02672Kgreenwichcollege.edu.au

 Table of Content

!"#$%&%'%()*+,-./-%01-#23*))"34- 555555555555555555555555555555555555555555555555555555555555555555555555555555555555555555555556
Question 1 .......................................................................................................................................................................6
Question 2 .......................................................................................................................................................................7
Question 3 .......................................................................................................................................................................8
Question 4 .......................................................................................................................................................................8
Question 5 .......................................................................................................................................................................9
Question 6 .....................................................................................................................................................................10
Question 7 .....................................................................................................................................................................11

BSBPMG531 - Manage project time V3 2021 Page 4

RTO Provider: 91153 - CRICOS Code: 02672Kgreenwichcollege.edu.au

 Task 1 – Knowledge Questionnaire

Task summary and instructions

What is this This assessment is a written questionnaire with a mix of objective and
assessment task subjective questions.
about?
The questionnaire is designed to meet the knowledge required to
meet the unit requirements safely and effectively.

The questions focus on the knowledge evidence required for this unit
of competency:

• estimation techniques to determine task duration and resource

effort
• procedures for identifying critical path
• procedures for managing project baselines, establishment and
variance
• project life cycle phases
• best-practice time management methodologies, their capabilities,
limitations, applications and outcomes
• key tools for project scheduling
• work breakdown structures and how they apply to project
schedules.

Your assessor will be looking for demonstrated evidence of your ability

to answer the questions satisfactorily, follow instructions, conduct
online research and review real or simulated business documentation
as instructed.
What do I need to do • submit your answers to the questions within the set timeframe,
to complete this task • answer all questions as instructed,
satisfactorily? • answer all questions using your own words and reference any
sources appropriately,
• all questions must be answered satisfactorily.

It is advisable to:

• review the questions carefully,

• answer the questions using online research and the learning
material provided for the unit and by reviewing real or simulated
relevant business documentation (such as policies and
procedures),
• further research the topics addressed in each question.

BSBPMG531 - Manage project time V3 2021 Page 5

RTO Provider: 91153 - CRICOS Code: 02672Kgreenwichcollege.edu.au

 Task summary and instructions

Specifications You must submit to GOALS the

• assessment coversheet,
• answers to all questions,
• references.

Resources and • computer with Internet access,

equipment • access to Microsoft Office suites or similar software,
• learning material.
Re-submission You will be provided feedback on your performance by the Assessor.
opportunities The feedback will indicate if you have satisfactorily addressed the
requirements of each part of this task. If any parts of the task are not
satisfactorily completed, the assessor will explain why, and provide
you with written feedback along with guidance on what you must
undertake to demonstrate satisfactory performance. Re-assessment
attempt(s) will be arranged at a later time and date. You have the
right to appeal the outcome of assessment decisions if you feel that
you have been dealt with unfairly or have other appropriate grounds
for an appeal. You are encouraged to consult with the assessor prior
to attempting this task if you do not understand any part of this task
or if you have any learning issues or needs that may hinder you when
attempting any part of the task.

Answer all the questions below:

Question 1

Explain each of the following estimating techniques and how each can be used to
determine task duration and resource effort within a project.

BSBPMG531 - Manage project time V3 2021 Page 6

RTO Provider: 91153 - CRICOS Code: 02672Kgreenwichcollege.edu.au

Estimating techniques Explanation (40-80 words/estimating technique)

Analogous Estimating Analogous estimating is useful when carrying out a project that
shares some similarities (in terms of the nature of the tasks and
resources) with another project you have previously been a part
of. The idea is to take that experience gained from it as lessons
learnt. Therefore it can be a valuable tool for estimating since it
will help us be more realistic, consider all the different phases of
the project at hand (and how time consuming they are) and
foresee possible problems that may arise.
Parametric Model Estimating For this technique, you will have to apply a mathematical
formula in order to estimate time and resources (based on
experience derived from previous projects). This estimating
model is excellent for helping us break the project into
manageable tasks and have a clearer view of how many labour
hours each phase will take.
3 Point Estimating This technique serves to determine plausible outcomes of future
events on the basis of the information at hand. Its name results
from the fact that it refers to the three-points it measures: the
best-case estimate, the most likely estimate, and the worst-case
estimate. Therefore, it is great time management and for the
accountability and prevision of unexpected problems.
Expert Judgment Estimating Expert judgment Estimating means making a judgment based
on skill, expertise, or specialised knowledge (such as personal
educational background, training, knowledge of a product) in a
specific area. This will help better judge different aspects of the
project being realistic regarding time and possible issues.
Reserve Analysis This is, basically, alloting a reserve pool of time and resources
for the event that unknown issues or risks are encountered with
and thus lead to an increase in the time needed to achieve a
specific deliverable. This technique is helpful in accounting for
unexpected problems and calculating effort required.
Bottom-Up Analysis This consists in dividing the project into different tasks for a
better estimation of the duration of each of them so that a
clearer view of the duration of the whole project can be
obtained. Needles to say, this tool is handy for becoming more
aware of all the aspects of the project (since each task is going
to be considered in detail) and is key for haven a realistic notion
of the time required for the project.

Question 2

BSBPMG531 - Manage project time V3 2021 Page 7

RTO Provider: 91153 - CRICOS Code: 02672Kgreenwichcollege.edu.au

Describe the critical path of a project and explain the steps used to identify it using the
Critical Path Method.

(50-100 words)

The critical path of a project consists of the sequence of tasks comprised from beginning till end of
the project that have to be completed to make sure it is finished by the scheduled end date. So,
using the Critical Path Method, you can use an algorithm for scheduling a set of project activities.
To identify this path, you may use tools and techniques such as bar and Gantt charts, critical chain
management and diagrams, network diagrams, etc.

Question 3

Explain the concept of a project baseline, the procedures for establishing project
baselines and how to manage adjustments to a project baseline due to a major change to
project scope, cost or schedule.

(80-120 words)

Project baseline is, essentially, a defined starting point for your project plan, the one you define
with stakeholders at first. It is a fixed point that can be used as a reference to measure the project's
progress and assess whether the initially estimated dates are being met or not.To establish san
baseline, you will need to identify the activities and dependencies, make an estimation of durations
and resource needs, create a schedule model and have all of this approved (by stakeholders).
However much this baseline may be agreed though, adjustments might be necessary. In this case,
the best solution is to keep the initial baseline and to create a separate adjusted schedule as a new
baseline. Adjusting the baseline should not be done for every small alteration that takes place but
rather when absolutely necessary.

Question 4

Summarise the project life cycle phases and describe each phase.

Project phase Summary and description (40-80 words/phase)

Initiation During this phase, the project is formally approved by the
sponsor/client, the initial scope is stated, and the stakeholders
are identified. The main goal of this phase is that projects and
programmes not simply approved but are aligned with the
strategic objectives of the organisation.

BSBPMG531 - Manage project time V3 2021 Page 8

RTO Provider: 91153 - CRICOS Code: 02672Kgreenwichcollege.edu.au

Project phase Summary and description (40-80 words/phase)

Planning The planning process serves as guidance for the stakeholders to
know where and how to undertake the project. At this stage,
the project plans are documented, the deliverables and the
requirements are stated, and the project schedule is developed.
The aim is to create a set of plans to guide your team through
the implementation and closure phases so that they can better
manage time, cost, quality, changes, risk and related issues.
Implementation (execution) In this phase the previously designed plan is put into action.
The goal in the implementation phase is to bring about the
project’s expected results. This is the longest phase of the
project management life cycle and the one in which most
resources are applied. During the project implementation, the
team makes use of all the schedules, procedures and templates
prepared in advance at prior phases.
Closing (finalisation) This is the last process of the project activity cycle. This is when
the project is formally closed and a report is issued to the
project sponsor/client regarding the overall level of success
achieved of the finished project. This phase involves handing
over the deliverables to the sponsor/client, giving the
documentation to the owners, finalising supplier contracts,
releasing staff and equipment, and letting stakeholders know of
the closure of the project.

Question 5

Select and explain three best-practice time management methodologies. For each,
summarise their capabilities, limitations, applications and outcomes.

Best-practice time Explanation and summary of capabilities, limitations,

management methodologies applications and outcomes. (50-100 words/best
practice)
The Pomodoro technique This time management method consists of focusing on a task
for 25 mins without interruptions and then taking aa short 2
minute break. This can be useful for long, time consuming and
monotonous activities that may result boring but is not
applicable for every task.

BSBPMG531 - Manage project time V3 2021 Page 9

RTO Provider: 91153 - CRICOS Code: 02672Kgreenwichcollege.edu.au

Best-practice time Explanation and summary of capabilities, limitations,

management methodologies applications and outcomes. (50-100 words/best
practice)
Time Boxing This is a technique that involves allocating a limit to work hours.
By setting time frame and not overextending yourself, you can
ensure that you will work as much as you propose to work
without running the risk of burning out and not being able to
work properly the following day. However, it relies largely on
one’s ability to concentrate and commit.
The Ultradian Rhythm This methodology is based on the idea that for a 90-120 minute
cycle humans can get a period of significant energy and
alertness which will then be followed by a period of fatigue.
Therefore, the goal is to plan you activities baring this in mind.
That is, do complicated process tasks in your alert time and
simple tasks in the fatigue stage. You can even keep a record of
your highs and lows so you can work out your own rhythm.
Again, this depends on the nature of the tasks to be performed
but it can be really valuable all throughout the project.

Question 6

Summarise the following key tools for project scheduling.

Schedule Network Analysis

Schedule Network Analysis It is a graphical representation (usually, in the form of a Gantt
Chart or PERT Chart) of a schedule in which you can see each
sequenced activity and how long it takes to complete each one.
It is useful for identifying early and late start and finish dates,
visualise the uncompleted areas of project schedule activities,
and it also helps determine the Critical Path, What-if Analysis,
and Schedule Compression.
Critical Path Analysis This analysis helps to schedule and manage large projects. It a
valuable tool for planning all tasks that have to be completed
for the fulfillment of the project and for identifying the minimum
length of time needed to complete it. If, for example, you need
to run an accelerated project, it will be helpful to use such an
analysis in order to determine the steps to take in order to
move faster to complete the project within the alloted time,
always baring in mind that you cannot start some activities until
others are finished (there is a sequence).

BSBPMG531 - Manage project time V3 2021 Page 10

RTO Provider: 91153 - CRICOS Code: 02672Kgreenwichcollege.edu.au

 Schedule Network Analysis

Schedule Compression This technique is used to shorten an already developed
schedule in order to meet a delivery date that has been recently
updated, make adjustments to seize a new opportunity, or
adapt to a schedule delay. The main goal is to do all of this
without causing any impact to the overall objectives of the
project.

Question 7

Explain how a work breakdown structure is used to create project schedules (50-100
words).

The WBS serves to record and communicate the project deliverables and the accomplishments.Once
these are listed, resources are determined for each element. This is the basis we need to be able to
create a well developed and effective schedule if we wish to make sure the project’s objective is
accomplished in the time allotted. For this an assessment of the critical path or the shortest period
in which the project can be completed shall be necessary, and it cannot be done unless the
deliverables and accomplishments are clearly defined.

REFERENCES
https://bizfluent.com/how-7291887-define-kpi-metrics.html
https://acqnotes.com/acqnote/tasks/schedule-compression
https://www.centage.com/the-magic-number-of-kpis-for-budgeting/
https://www.pmi.org/learning/library/schedule-101-basic-best-practices-6701
https://www.mindtools.com/pages/article/critical-path-analysis.htm
https://zipforecasting.com/en/predictive-analytics/kpi-for-budgeting-and-forecasting.html

BSBPMG531 - Manage project time V3 2021 Page 11

RTO Provider: 91153 - CRICOS Code: 02672Kgreenwichcollege.edu.au