Assessment

Task 1
Manage project scope
BSBPMG530

 Student Declaration
To be filled out and submitted with assessment responses
I declare that this task and any attached document related to the task is all my own work and I have not
cheated or plagiarised the work or colluded with any other student(s)
I understand that if I am found to have plagiarised, cheated or colluded, action will be taken against me
according to the process explained to me
I have correctly referenced all resources and reference texts throughout these assessment tasks.
I have read and understood the assessment requirements for this unit
I understand the rights to re-assessment
I understand the right to appeal the decisions made in the assessment

Unit Title
Unit Code

Student name

Student ID
number

Student Date
signature

Task Number

BSBPMG530 - Manage project scope V3 2021 Page 2

RTO Provider: 91153 - CRICOS Code: 02672Kgreenwichcollege.edu.au

 ------OFFICE USE ONLY-----

For Trainer and Assessor to complete:

Student requested reasonable adjustment for the assessment

Question Marking Sheet - Assessor to complete.

Did the student satisfactorily address each question as

instructed:
Completed satisfactorily
S NYS DNS Comments
Question 1
Question 2
Question 3
Question 4
Question 5
Question 6
Question 7
Question 8
Question 9
Question 10
Question 11
Task Outcome: Satisfactory ☐ Not Yet Satisfactory ☐

Student Name:

BSBPMG530 - Manage project scope V3 2021 Page 3

RTO Provider: 91153 - CRICOS Code: 02672Kgreenwichcollege.edu.au

 Assessor Name:

Assessor Signature:

Date:

Table of Content

Task 1 – Knowledge Questionnaire ...............................................................................................6

Question 1 .......................................................................................................................................................................8
Question 2 .......................................................................................................................................................................8
Question 3 .......................................................................................................................................................................9
Question 4 .......................................................................................................................................................................9
Question 5 .....................................................................................................................................................................10
Question 6 .....................................................................................................................................................................10
Question 7 .....................................................................................................................................................................11
Question 8 .....................................................................................................................................................................11
Question 9 .....................................................................................................................................................................12
Question 10 ...................................................................................................................................................................12
Question 11 ...................................................................................................................................................................13

BSBPMG530 - Manage project scope V3 2021 Page 4

RTO Provider: 91153 - CRICOS Code: 02672Kgreenwichcollege.edu.au

 BSBPMG530 - Manage project scope V3 2021 Page 5

RTO Provider: 91153 - CRICOS Code: 02672Kgreenwichcollege.edu.au

 Task 1 – Knowledge Questionnaire

Task summary and instructions

What is this This assessment is a written questionnaire with a mix of objective and
assessment task subjective questions.
about?
The questionnaire is designed to meet the knowledge required to
meet the unit requirements safely and effectively.

The questions focus on the knowledge evidence required for this unit
of competency:

• components of a project scope-management plan

• factors likely to impact the project scope
• formal change-control processes
• methods for measuring work outcomes and progress against plans
• methods for segmenting and documenting a work breakdown
structure
• problem areas likely to be encountered in scope management
• procedures for reporting scope change
• project life cycle and the significance of scope management
• project management tools used for managing scope
• roles and responsibilities of project manager in relation to project
planning
• types of project initiation documentation.

Your assessor will be looking for demonstrated evidence of your ability

to answer the questions satisfactorily, follow instructions, conduct
online research and review real or simulated business documentation
as instructed.

BSBPMG530 - Manage project scope V3 2021 Page 6

RTO Provider: 91153 - CRICOS Code: 02672Kgreenwichcollege.edu.au

 Task summary and instructions

What do I need to do • submit your answers to the questions within the set timeframe,
to complete this task • answer all questions as instructed,
satisfactorily? • answer all questions using your own words and reference any
sources appropriately,
• all questions must be answered satisfactorily.

It is advisable to:

• review the questions carefully,

• answer the questions using online research and the learning
material provided for the unit and by reviewing real or simulated
relevant business documentation (such as policies and
procedures),
• further research the topics addressed in each question.

Specifications You must submit to GOALS the

• assessment coversheet,
• answers to all questions,
• references.

Resources and • computer with Internet access,

equipment • access to Microsoft Office suites or similar software,
• learning material.
Re-submission You will be provided feedback on your performance by the Assessor.
opportunities The feedback will indicate if you have satisfactorily addressed the
requirements of each part of this task. If any parts of the task are not
satisfactorily completed, the assessor will explain why, and provide
you with written feedback along with guidance on what you must
undertake to demonstrate satisfactory performance. Re-assessment
attempt(s) will be arranged at a later time and date. You have the
right to appeal the outcome of assessment decisions if you feel that
you have been dealt with unfairly or have other appropriate grounds
for an appeal. You are encouraged to consult with the assessor prior
to attempting this task if you do not understand any part of this task
or if you have any learning issues or needs that may hinder you when
attempting any part of the task.

Answer all the questions below:

BSBPMG530 - Manage project scope V3 2021 Page 7

RTO Provider: 91153 - CRICOS Code: 02672Kgreenwichcollege.edu.au

 Question 1

Identify and list five (5) components of a project scope plan)

1. Approach: This component defines how the organisation intends to manage the scope of a
project. Its should include information such as: How the scope is defined, who is going to be
responsible for and authorised to do it, how and when it is to be measured and verified, how to
deal with changes, and (an essential one) state roles and responsibilities.

2. Roles and Responsibilities: This component is essential if one wishes the project to be managed
properly and not lose track of it. Therefore, if roles and responsibilities are well defined, both the
team and the stakeholders will be able to understand their part to make sure the project is on
track.

3. Work Breakdown Structure: This component breaks down project deliverables into more
manageable pieces, also known as packages so that when all packages have been completed, the
scope is fulfilled.

4. Scope Verification: This is when the project team verifies that the requirements established in the
scope baseline are met by the deliverables. This is essential and, ideally, should be done all
throughout the project’s lifecycle as well if it was not so time consuming.

5. Scope Control: The idea with this component is to continually measure the project’s progress
against the scope baseline as well as determine if there are any differences between them and, if
there should be any, act on them if necessary.

Question 2

Identify and describe three (3) factors likely to impact project scope.

Factor Description (30-50 words/factor)

Legal (and/or regulatory) Having to comply with different/more safety requirements,
constraints employment laws, building regulations, and the like –if they
hadn’t to been accounted for initially or are hard to get or time-
consuming– can be a major constraint on the project scope or
even cause some delays.
Constraints on time To deal with these constraints, the Project Manager may
indicate which of the deliverables on the scope can be
disregarded or altogether omitted if time grows too constrained.

BSBPMG530 - Manage project scope V3 2021 Page 8

RTO Provider: 91153 - CRICOS Code: 02672Kgreenwichcollege.edu.au

Factor Description (30-50 words/factor)

Changing stakeholder If the requirements specified by stakeholders are modified, the
requirements deliverables will have to be adjusted accordingly by changing
the WBS and more attention should be paid to the control
stage.

Question 3

Explain a formal change control process.

(50-100 words)

A formal change control process is that used to manage change requests for projects and big
initiatives. We can see it as a process that involves creating a change log where you can track
project change requests. Any stakeholder will be able to request a change (ranging from slight
modifications to the schedule to creating new deliverables). Key stakeholders will approve or deny
change requests.

The stages involved in this process are: Initiation (change request), assessment (the change
requested is evaluated), analysis (approval or denial), implementation (the change is implemented)
and closure (the request is closed).

Question 4

Describe two methods for measuring work outcomes and progress against project plans.

Method Description (40-80 words/method)

Incremental milestones This method, is mainly used for subtasks that need to be
completed following an organised sequence. To illustrate this
technique we can take the example of forming and placing a
concrete foundation wall. All the steps need to be done in an
orderly fashion if we wish the task to be completed successfully.
So, to calculate this we must address each single item step and
the amount of time required to complete each task.
As each task is completed, that is registered as a mini-milestone
which shall stand for a percentage of the total process. This
percentage of completion can, in turn, be compared with the
project plans to measure and assess overall results at different
points in the timeline.

BSBPMG530 - Manage project scope V3 2021 Page 9

RTO Provider: 91153 - CRICOS Code: 02672Kgreenwichcollege.edu.au

 Method Description (40-80 words/method)

Earned Value Analysis This method integrates an analysis of scope, cost, and schedule
measures. It compares the amount of planned work to what
was actually completed. This entails calculating three key values
for each activity that is carried out:
A) The planned value.
B) The actual cost.
C) The earned value for a project.
By calculating these values, project managers are able to assess
whether cost and schedule are proceeding according to project
plans or not.

Question 5

How can you segment and document a work breakdown structure? Describe two
methods.

Method Description (40-80 words/method)

Top-down approach In this approach, the WBS is built by dividing the project into
sub-projects or lower-level tasks. This decomposition continues
to be done until the tasks or work units can be defined and
estimated accurately. In other words, it requires starting with a
broad approach to the problem and then narrowing it down to
specifics.
Bottom-up approach For this method, more similar to a brain-storming exercise,
team members make a list of all the low-level tasks that are
required to complete the project. It might not be the best one
to adequately segment a WBS since many task might be
inadvertently omitted if the team member are not as aware as
is needed of the project’s needs and parts.

Question 6

Identify and describe three (3) problem areas likely to be encountered in scope
management.

BSBPMG530 - Manage project scope V3 2021 Page 10

RTO Provider: 91153 - CRICOS Code: 02672Kgreenwichcollege.edu.au

Problem Area Description (30-50 words/area)

Scope creep This basically means that clients do not know exactly what they
want, have vague requirements set for the project or are acting
outside the bounds of what they initially agreed. So, aiming to
engage with clients during the project planning phase will be
helpful for getting a clearer view. Planning your resource and
talent usage accurately is also fundamental.
External factors affecting schedule Now and again project managers will encounter issues that
could not have been accounted for beforehand such as
sustained and unexpected bad weather (e.g. severe flood) that
might postpone delivery of materials or moving forward with
deliverables.
Currency fluctuations Currency fluctuations may affect the cost of imported
equipment and have a tremendous impact on the whole budget
and hence, on the scope of the project as well. And, depending
on where materials and equipment are being purchased from, a
contingency plan could prove to be essential in order to
minimise risks.

Question 7

Explain how scope changes can be reported in a project.

(50-100 words)

The ideal and most formal way of doing this is that all requests for changes are formally
documented using a Scope Change Request Form. For tracking purposes, it is important is that such
requests are documented in writing, never just done verbally. To do so, after having communicated
the need behind the change, it should be documented, evaluated (considering impact on scope,
schedule and budget as well as any other implications) and finally, implemented.

Question 8

Explain the project life cycle and the significance of scope management in a project.

(50-100 words)

BSBPMG530 - Manage project scope V3 2021 Page 11

RTO Provider: 91153 - CRICOS Code: 02672Kgreenwichcollege.edu.au

A project lifecycle is made up of four phases: initiation, planning, execution, and closure. These
make the path that takes a project from beginning to end.
Scope management is fundamental since it ensures a project's scope is accurately defined and
enables the proper allocation of labor and costs which are necessary to complete the project.
Without defining the project scope, cost and time cannot be estimated.

Question 9

Identify and list four (4) project management tools used for managing scope. Explain
how you would use them in project scope management.

(50-100 words)

1) Expert Judgment: Considering the opinion of people who are more experienced in a specific
subject and know more than you is a great tool for managing scope. For example, say you are
reforming a house, you could see an engineer or an architect with experience in similar projects
to assess you in what is best when planning your scope.
2) Brainstorming: This tool involves getting people connected to the project where a mediator
encourages them to give and validate ideas for the scope. Continuing with the same example, the
project manager could consider what the people living in the house would like to change about it
and then discuss with the participants which of those ideas should come to the scope.
3) Mind Maps: Project managers always create WBS, which is nothing but a hierarchy chart to break
down a project into parts. The best tools to design a WBS are the mind maps.
4) Nouns Abstract: To decompose a project, you can use abstract nouns. For example when
renovating a house you can list things such as aesthetics, security and other qualities you want
for your new home. Then, describe the items you would like in each area. For instance, in
“Security”, you can include locks, alarms, fences etc.

Question 10

Outline the role and responsibilities of a project manager in relation to project planning.

(50-100 words)

Project managers’ role and responsibilities include planning, organizing, and directing the completion
of specific projects while, at the same time, making sure that these projects are on time, on budget,
and within scope.
During the planning phase they will have to: Develop a project management plan, the scope, plan
schedules, plan and estimate costs, plan and identify quality requirements and HR needs, plan
communications, make plans for potential risks and for stakeholders’ expectations.

BSBPMG530 - Manage project scope V3 2021 Page 12

RTO Provider: 91153 - CRICOS Code: 02672Kgreenwichcollege.edu.au

Question 11

Identify and list three (3) types of project initiation documentation.

A Project Initiation Document defines the project scope, management and overall success criteria
that the team check on during the carrying out of the project. As such, it can include many different
types of documentation such as:
1) WBS: Creating a WBS will ensure it is clear to the team how the deliverables are created, how
deliverables come together and who will be working on what with whom.
2) RACI chart: Indicating who is going to be Responsible, who is Accountable and for what, who
needs to be Consulted before proceeding and who needs to be Informed, kept in the loop.
3) Identification of risks, assumptions, issues and dependencies: This could be really handy since
projects can be complex and it is helpful to think it through and anticipate some of the risks and
issues that you may encounter and come up with mitigation strategies.

BSBPMG530 - Manage project scope V3 2021 Page 13

RTO Provider: 91153 - CRICOS Code: 02672Kgreenwichcollege.edu.au