Training book

Table of contents
1. Creating a new document
 Open an existing document
 Import text from one document to another
 Close the document
 Save the document
 Use table and formatting tools
2. Formatting tools
 Place the table
 Layout table section
 Position text to table
 Convert text to table
 Format table
 Add rows and columns
3. Text selection
 Move text
 Apply advanced text effects
 Change cases
 Font dialog box
 Use tabs
 Paragraph option
 Print your document and take a look
4. Layout and Appearance
 Check the tool
 Reading mode
 Print layout
 Web design
 Outline view
 Draft view
 Use print preview
 Print documents
 Manage your documents
5. Inserting images into a document
6. Creating of header and footer
7. Numbers and bullets.
 Create a new document

 Select the File tab. Backstage view will appear.

 Select New, then click Blank document.

 A new blank document will appear.
 Open an existing document

 Navigate to Backstage view, then click Open.

 Select Computer, then click Browse. Alternatively, you can choose OneDrive
(previously known as SkyDrive) to open files stored on your OneDrive
 The Open dialog box appears. Locate and select your document, then
click Open.
Import text from one document to another

 Click the place in the document where you want to insert the file.
 Click the Inserted tab. It's at the top of the window.
 Click the next to Object. It's in the Text group on the right side of the tool bar at the top of the
window.
 On Mac, click Text to expand the group.

 Click Object… to insert a PDF, image, or another type of non-text file into your Word document.
 Click OK. The file contents, a linked icon, or the text of the file will be inserted into your Word
document.

Close the documentt

 Save the document

 Select the Save command on the Quick Access toolbar

 If you're saving the file for the first time, the Save As pane will appear in Backstage view.
 You'll then need to choose where to save the file and give it a file name. To save the document
to your computer, select Computer, then click Browse. Alternatively, you can click OneDrive to
save the file to your One Drive.

 The Save As dialog box will appear. Select the location where you want to save the document.
  Enter a file name for the document, then click Save.

The document will be saved. You can click the Save command again to save your changes as you
modify the document.

Use table and formatting tools

When you click on the “Tables” button on the “Insert” tab, you’re given several options.
Here you see a grid that allows you to quickly spec out a table but you can also insert, draw, or pick from
some predefined “Quick Tables”.

The “Table Tools” tabs are contextual tabs that appears whenever you create or click on a table. The
functions found here give you an easier visual way of quickly manipulating tables where you might
otherwise use right-click options.
Table

When you draw a table, the cursor is changed to a pencil and you can “draw” out the column and rows. In
this way you can size the table to your liking.
The number of rows will be automatically determined by line breaks, so for example, if you have a block
of text divided with flour line breaks, your table will have four rows.
Columns are determined by commas, tabs, paragraph breaks, or another symbol you can manually assign.

Formatting tools
Place the table:

Open a blank Word document.

Click on the Table buttonat

Either use the diagram to select the number of columns and rows you need, or click Insert Table and a dialog
box will appear where you can specify the number of columns and rows.

The blank table will now appear on the page. Alter it as necessary. Standard features like bold, italics, and

underline are still available! These items may be helpful for creating headings or calling out certain items in
the table.
Layout table section

Click the Layout tab under the Table Tools tab.

Click the Width text box and type a value (or click the up or down arrow to choose a value).
Click the Height text box and type a value (or click the up or down arrow to choose a value).
(Optional) Click the AutoFit icon and choose one of the following:
o AutoFit Contents: Shrinks your columns or rows to largest cell
o AutoFit Window: Expands the table to fit the width of the current document window
o Fixed Column Width: Defines a fixed width for all columns.

Position text to table

When you create a table, and enter text in its various cells, it is always aligned to the left. The exception
being that you’re typing in a language that writes from right to left in which case the text will always be
aligned to the right.
With table cells, there are two alignments to consider; the left/right/center alignment that is measured in
terms of the left and right border of the cell, and the top/center/bottom alignment that is measured in
terms of the top and bottom border of the cell. By default, the text is aligned left, and to the top of the cell.
Convert text to table

Select the text that you want to convert, and then click Insert > Table > Convert Text to Table.

In the Convert Text to Table box, choose the options you want
Under Table size, make sure the numbers match the numbers of columns and rows you want.
Under AutoFit behavior, choose how you want your table to look. Word automatically chooses a width
for the table columns.

Add rows and columns

 Place cursor in the table where you want to add a row.

 Right-click on the selected area, the following dialog box will appear on the screen. Click on the
drop-down menu associated with the Insert button.
o Click on the Insert Rows Above option to add a row above the selected row.
o Click on the Insert Rows Below option to add a row below the selected row.

 Place cursor in the table where you want to add a column.

 Click on the Insert Column to the Right to add the column right side of the table.

 Click on the Insert Columns to the Left to add the column left side of the table.
 Click on the Insert Column to the Right to add the column right side of the table.
 Text selection

 To select a single word double click within the word.

 To select the entire paragraph triple click within the paragraph.

 To select entire document, in Home tab, in Editing group click Select then choose Select All
option or press CTRL+A.

Move text
 Select the texts you want to move to another place, and then press shortcut key “Ctrl + X” to do a
cut.
 Move your cursor where you want the texts to go, and then paste it in by pressing shortcut key
“Ctrl + V”.
Hit “F2” on your keyboard, and then the phrase “Move to where?” will appear in the lower left corner of
your Word, as below.?

Scroll down your page to find where you want the texts and put your cursor on it. And then press “Enter”
key on your keyboard. The texts will then be moved quickly.
Apply advanced text effects
Click Home > Text Effects

Click the effect you want.

 For more choices, point to Outline, Shadow, Reflection, or Glow, and then click the effect you
want.
Change case

 In Home tab locate the Font group

 Click the drop-down arrow in ‘Change Case’ button

 Select the desired case with a left click.
Front Dialog box

 In Home tab locate the Font group

 In Font group click the drop-down arrow next to font size box
 Font size menu appears
  Select the Home tab and locate the Font group
 Click the drop-down arrow next to font style box
 Font style menu appears

Use tab

Go to Home and select the Paragraph dialog launcher Dialog box launcher.
o Select Tabs.
o Type a measurement in the Tab stop position field.
o Select an Alignment.
o Select a Leader if you want one.
o Select Set.
o Select OK.
Paragraph options
Select the Paragraph group’s dialog box launcher.
Select the Special menu arrow in the Paragraph dialog box.

Click the File tab.

 Click Print.
 Examine the print preview on the right side of the screen to ensure the document appears correct.
 Layout and Appearance
Check the tool

Reading mode
Print layout

Web design

Click "View," and then "Web Layout" in the "Document Views" section.
Outline view

 First, open your document in Microsoft Word.

 Click Outline under the Viewing area on the ribbon.

Draft view

Set this view by clicking the Draft button on the status bar.
 Inserting images into a documents

o Select the Insert tab on Ribbon.

 Creating of header and footer

 Go to Insert > Header or Footer.

 Choose the header style you want to use.

 Add or change text for the header or footer.

 Select Close Header and Footer or press Esc to exit.

 Number and bullets

Select the Home tab

In Paragraph group click the Bullets or Numbering command.

Exercises:

1. Type a paragraph and use calibri font, font

size 12
2. Change the font type to lucida calligraphy
and size 14
3. Save this file as MS-Word. Doc
4. Edit some part of your document and save
again using save option.
5. Insert a picture in the file
6. Take a print out of the document through
print options.