Republic of the Philippines

Northern Poblacion, San Francisco, Cebu

CEBU TECHNOLOGICAL UNIVERSITY
San Francisco Campus
Website: http://www.sanfran.ctu.edu.ph
Email: [email protected] Email: [email protected]
Contact Nos.: 09171394874, 09302117099, 09674098841

ON – THE- JOB TRAINING

ICOMM INTERNATIONAL
Name of Industry

SUITE 501, SKYRISE 1 BLDG., ASIATOWN I.T. PARK, APAS, LAHUG, CEBU CITY 6000
Address

Submitted to:

College of Technology and Engineering

Cebu Technological University
San Francisco Campus

Submitted by:

GISELLE C. ATES
Student Trainee

Bachelor of Science in Industrial Technology - Computer Technology

Course and Major

Approved as per BOR Resolution No.23 series of 2016 dated May 11, 2016

I
 APPROVAL SHEET

A journal of On-the-Job at iComm International prepared

and submitted by Giselle C. Ates in partial fulfillment
of the requirements for Bachelor of Science in Industrial Technology major in

Computer Technology has been examined for acceptance and approval.

DANNY CRIS M. BACAT

Training Coordinator/Chairman

Approved by the Committee with a grade of______________

JOURNAL COMMITTEE

Accepted and approved in partial fulfillment of the requirements for the <Degree>

Bachelor of Science in Industrial Technology major in Computer Technology.

DANNY CRIS M. BACAT ROMELLE C. ILAGAN

Training Coordinator Training Chairman

JOCEL L. NAGSUBAN, CE, MSIT

College Dean/ Campus Director

______________________
Date

II
 ACKNOWLEDGEMENT

I would like to express my deepest gratitude to our Lord ,God for all the things he
has done for me and to all the people I love, for the guidance he has provided me in
every step of the way and for letting me come this far.

To Mr. Ben C. Cabacoy, Support Desk Manager of System Department

Technical Support, for allowing me to do my onthe job training in the company;

To all my colleagues, who patiently helped me a lot in the fieldfor all the
knowledge and skills they have taught and shared and to all the staffs and employees
of iComm International, thank you so much for the pleasant treatment;

To my friends, for their moral support, advices, and encouragement;

To my scholarship sponsor, for providing financial assistance;

To my family, for their inspiration, unconditional love and care, for motivating me,
for supporting me financially especially to my sister, Jerlyn Ates, for taking care of me
during my internship and for helping me with the needed documents for this journal.

To our instructors, thank you for all the things that we have learned from you and
for teaching us patiently. This would not be possible without you.

To everyone who helped me in my entire college and this work a success, finally
I’m graduating! We may have encountered ups and downs during the day but we finally
made it here! But this is not the ending yet, this is just the beginning. To all the
graduates of this school year , Good Luck to our future selves. Break a leg!😃
Thank you very much! To God be the Glory!

III
 Title Page
Cover Page i
Approval Sheet ii
Acknowledgement iii
Table of Contents iv
Introduction v
Description v
Objectives v
Course Proper v
Pre-Deployment Orientation v
Evaluation of Grades (1ST year to 3RD year) vi
Trainee’s Enrolment and Placement vi
Training Proper vii
Grading System viii
Guidelines for Crediting on Related Work Experiences viii
Duties and Responsibilities of Training Coordinator viii
Duties and Responsibilities of Training Chairman ix
Duties and Responsibilities of Placement Coordinator Assigned at the ix-x
College
Trainee’s Evaluation of Pre-deployment Orientation Program 1
Student Trainee Information sheet 2
The Industry Partner 3
Name of Industry 3
History 3-4
Company Profile 5-11
Organizational Structure/Chart 12
Duties/ Functions of Student Trainees 13
Weekly Activities 14-31
Evaluation of Training Experience 32
Conclusion 33
Recommendation 34
Certificate of Completion 35
Resume 36-37
Application Letter 38
Pictorials in the workplace/ industry partner 39-48
Other related documents 49-63
Daily Time Record 50-54
Certificate of Completion 55
Cedula 56
Barangay Clearance 57
Police Clearance 58
Urinalysis 59
Hematology 60
Chest PA 61
Medical Certificate 62
Practicum Clearance 63
Parent’s Consent 64
Performance Evaluation (1st Sem.) 65-67
Criteria in the selection of training provider 68-75
Memorandum of Agreement 76-77
Endorsement Letter 78
TABLE OF CONTENTS

IV
 INTRODUCTION

The On-the-job Training (OJT)/ Practicum Training Program (PTP)/ Industry

Immersion (IIm) program has been envisioned to provide the “Laboratory/ Shopwork” of
Technology Programs. Under this Program, the students are given a realistic exposure
and training in local/ Regional/National/International industries.

The training may start during summer term and to be continued during the
regular semesters. Enrolment in this course presupposes completion of shop works and
academic subjects in the curriculum.

COURSE OUTLINE

I. Description

The Training Program is a supervised practice of skills application to the

actual industry/ workplace job functions of the different fields of specialization in a
particular course offering. This provides the students the exposure and the training
experiences applicable for industrial management concepts and practices that were
learned in the classroom to the actual work environment.

II. Objectives

The training program aims to provide the students with the following:

1. Exposure to training and work experience in the specific sector

concerned to upgrade/ enhance the theories and skills learned in the
classroom;
2. Familiarization with the range of positions and the labor force
requirements of the sector;
3. Honing of technical and managerial skills of trainees in specialized
aspects of the Technology field they are in, as major, in cooperation
with the linkage industries of CTU.

III. Course Proper

1. Pre-deployment Orientation

The OJT/PTP/IIm Department of the College in collaboration with the student

Affairs Office shall conduct a Pre-deployment orientation which aimed to:

1.1 Discuss the concepts, objectives, mechanics, and requirements of the

Training Program;
1.2 Give an overview of the work operations and the job requirements in
pertinent sector of the industry

1.3 Orient the students on how to accomplish their journal;

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 1.4 Discuss code of conduct and ethical standards for student trainee;
And

1.5 Orient the students to satisfy and precautionary measures.

2.0 Evaluations of Grades (from 1st year to 3rd year)

No student will be permitted to undergo training if he/she has a deficiency

in any of the subjects prescribed in the curriculum. The Registrar’s Office will
provide the duly signed permanent record of students to respective college
which will then be used for the evaluation.

2.1 Steps or Procedures

a) Student trainee applicant will report to his/her Coordinator/Chairman for

evaluation.
b) Using the permanent records issued by the registrar/Dean’s Office, the
Coordinator/Chairman will counter check the grades as against the
prospectus whether or not the student trainee applicant has completed all
subjects’ requirements of the course. In any case, an overload of six (6)
units on top of enrolled OJT/PTP/IIm subject shall be allowed on the
following conditions.
b.1 that a written request for overload subjects must be approved by the
College Dean/Chairman upon the recommendation by the
Coordinator/ Chairman prior to enrolment.
b.2 that such overload subject enrolment will not affect his/her regular
training schedule.
b.3 that the overload subject must be enrolled a semester before
graduation.

3.0 Trainee’s Enrolment and Placement

Enrolment of the Training Program subject/s is a requisite before the

student trainee is permitted to undergo training. This is after a permanent record
is obtained from the Registrar’s Office and evaluated by the
Coordinator/Chairman that the student is qualified to enroll the subjects. NO
ENROLMENT, NO ENDORSEMENT.

3.1 Steps or Procedure

a) Qualified student trainee applicants will secure the Registration Form from
the Coordinator/ Chairman and accomplish the form completely and enroll the
Training Program Subjects following the enrolment process.
b) Pay Insurance premium fee to the office in-charge to avail Insurance Coverage.

c) Submit fully accomplish Registration Form to the Registrar’s Office for validation
and Issuance of Certificate of Registration (COR).

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 d) Submit a copy of Certificate of Registration (COR), evaluated Permanent
Record/Graded Prospectus, Student Trainee Information Sheet, Parent’s
Consent/ Waiver and Memorandum of Agreement (MOA) to the
Coordinator/Chairman.
e) Enrolment for OJT/PTP/IIm subjects shall be done within enrolment period.
Enrolment beyond the approved dates may no longer be allowed. Student
trainees will be allowed to enroll two semesters during the 1 st semester if he/she
has complied all the academic requirements of the course.
f) Enrolled student trainees will be endorsed to the selected Industry Partner by
the Coordinator/chairman.

4.0 Training Proper

a) CTU values and recognizes the unselfish efforts of all its Industry Partners for
supporting the University’s Training Program.
b) A training plan to guide Training Program activities and experiences has to be
formulated in collaboration with Industry Training Supervisor.
c) Student trainee shall be properly oriented on company policies, rules and
regulations before assigning him/her to actual work assignments. He shall be
assigned to actual work activities related to his/her field of specialization.
d) A student trainee will only be allowed to transfer from one company to another,
with the following requirements:
 A student trainee shall have to finish the first half of the whole training
program or at least two times only unless deemed necessary.
 A letter of resignation that is noted by the University Training Coordinator and
the Parent/Guardian shall be tendered to the industry Partner after
counseling;
 A duplicate copy of the approved resignation letter is submitted to the
Coordinator/Chairman.
 A new endorsement letter will be issued.
 A certification of the number of hours issued by the Industry Partner.
e) A student trainee is required to attend the schedule monthly session (online
sessions, meeting can be an option). Attendance to monthly sessions is part of
Training Program Grade. Checking and submission of the monthly/weekly report
including consultation of training problems encountered are some of the activities
during the meeting.
f) Grades must be submitted/uploaded by Coordinator/Chairman after the
completion of the required number of training hours per course/subject.
g) Pregnant student trainee who will undergo training must secure a medical
clearance from her Obstetrics and Gynecology (OB/GYN) and approval from the
parents/husband.

h) For International Training: The Coordinator/Chairman shall be vested with

authority and prerogative to recommend a student for international training.

5.0 Grading System

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 The final grade of the student will be based on the following:
a) Performance rating from the industry partner 60%
b) Rating by the Chairman/Coordinator 40%
1. Attitude - 10%
2. Attendance - 10%
3. Training journal (timelines, report content) - 20%

______
100%

6.0 Guidelines for Crediting on Related Work Place

a) Crediting of related work experience into training grades shall be allowed only
after complying the following requirements:
a.1 Must enroll the training subject in the prescribed enrolment period.
a.2 Applicants for crediting must file a letter of request addressed to the Office of
the Campus Director upon the recommendation of the College Dean with the
following supporting documents provided that the applicant has a minimum of
one year work experience:
a.2.1 Original Certificate of employment with the official company letterhead,
business registration and other proof of company’s legal existence.
a.2.2 Detailed Job Description of the related work experience duly signed by the
authorized representative of the industry;
a.2.3 A narrative report to include industry profile and related work experience;
a.2.4 A photocopy of applicant’s company Identification Card (optional); and
a.2.5 Pictures taken in the actual work area (optional).

b) The coordinator/Chairman will evaluate and recommend for the approval of the
letter request to the College Dean/Campus Director.
c) In grading related work experience, it shall be based on the required documents
presented.
d) Grades shall be upload upon the submission of the required supporting
documents.

7.0 Duties and Responsibilities of Training Coordinator

a) Coordinators shall be the class adviser of student trainees under him/her;

b) Prepares list of student trainees under him/her and submit a copy to his/her
direct supervisor.
c) Recommends qualified student trainee to the Industry Partner;
d) Conducts monthly meetings for student trainees;
e) Shall visit Industry Partner at least once in every semester. Such visitation shall
be on Official Business and therefore should be supported with a travel order and
certificate of appearance. Industry visitation by the Coordinator/Chairman shall

VIII
 be in coordination with the Placement Coordinator assigned in the College. The
Placement Coordinator shall make an arrangement with the industry as to the
schedule of the visit;
f) Collects Performance Evaluation Form from the Industry Partners. In cases
where the students are authorized to bring the Performance Evaluation Form, it
must be placed on a sealed envelope;
g) Collects and checks Journals;
h) Prepares and uploads final grades;
i) Recommends together with the College Dean/Director approval of qualified
applicants for crediting;
j) Prepares and submits Monthly Report to his/her direct supervisor.

8.0 Duties and Responsibilities of Training Chairman

a) Oversees and supervises training program activities;

b) Coordinates with the Placement Coordinator assigned in the College for the
endorsement and placement of student trainee;

c) Collects monthly report from the coordinators;

d) Countersigns endorsement and Journal;
e) Conducts routine checking of monthly sessions;
f) Prepares and plans on the conduct of pre-deployment orientation
g) Facilitate Consultative Conference/meeting with the Industry Partners;
h) Facilitates all meeting/conference on national and international OJT/PTP/IIm
Program;
i) Prepares documents for national and international deployment.

9.0 Duties and Responsibilities of Placement Coordinator assigned to the College

a) Serves as the marketing arm of the College in promoting training placement to
the different local and international industry partners
b) Maintains contact and linkage with different local and international industry
partners for training placement.
c) Conducts orientation program together with the training coordinators/chairman;
d) Prepares endorsement letter, Memorandum of Agreement, and other documents
for training deployment.
e) Provides assistance to students trainees seeking Industry Partner for training
placement.
f) Coordinates with the Chairman as to training placement and endorsement
including the conduct of the consultative conference with the industry partners;

g) Arranges schedule of company visit with the training coordinators and;

h) Conducts company visit with the training coordinators;

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i) Facilitates in the conduct of survey using SAO Form 9 (Industry Partners
Stakeholders’ Satisfaction Survey Questionnaire);

j) Assist in planning and implementation of local, national and foreign-assisted

projects related to training program. Prepares a master list of all student trainees’
deployed in the different industry partners; and

k) Retains, files copies of the Student Trainee Information Sheet, evaluated

prospectus, Memorandum of Agreement, Parent’s Consent/Waiver and
Certificate of Registration.