OFFICE OF MUNICIPAL COUNCIL, SIRSA

EXPRESSION OF INTEREST
Municipal Council, Sirsa invites Expression of Interest from reputed & experienced Consultancy Firms to
render their services for empanelment for Consultancy of the following jobs:

Sr. No Name of Work Time Project Cost

Limit
1 Preparation DPR i/c Architectural Drawings/ 45 days 10.00 Crore
Working Drawings Structural Design/ Drawing (duly (Approx.)
vetted from recognized Institute/ University) along
with Sub Geological investigation of any kind,
supervision of the project till completion and detailed
Estimate/ DNIT based on HSR for the work
Beautification of Sirsa City.

The key dates are as under:-

Tender Download Start Date:- 29-07-2021

Tender Download End Date:- 12-08-2021
Tender Opening Date:- 13-08-2021 at 10:00 AM
Cost of Tender form Fee:- Rs. 5000/-
EMD :- Rs. 50000/-

The detailed Terms and conditions can be seen on http://www.etenders.hry.nic.in & in office of Undersigned.

-SD-
Municipal Engineer,
Municipal Council
Sirsa
Scope of Work, Duties & Responsibilities of the Architecture/Consultancy Firm :
1. Preparation DPR i/c Architectural Drawings/ Working Drawings Structural Design/ Drawing (duly
vetted from recognized Institute/ University) along Sub Geological investigation of any kind,
supervision of the project till completion etc., detailed estimates and all such other
particulars as may be necessary for administrative approval and Technical
sanction.
2. Taking Employers instructions, visiting the sites, taking levels of site, preparing
sketch designs in accordance with local governing codes/standards/
regulations, etc including carrying out necessary revisions till the sketch
designs are finally approved by the employer, making approximate
estimate of cost by cubic measurements, square meter or otherwise and
preparing reports on the scheme so as to enable the employer to take a
decision on the sketch designs.
3. Submitting required d r a w i n g t o the M u n i c i p a l Council, Sirsa and other local
authorities and obtaining their approval.
4. Preparing pre-qualification documents.
5. Preparing tender notices for issue by Municipal COUNCIL, SIRSA or inviting tenders
from prequalified/ shortlisted parties on behalf of Municipal COUNCIL, SIRSA as
the case may be for all trades and submitting assessment reports thereon
together with recommendations specifying abnormally high and low rated
items. Preparing contract documents for all trades and getting them executed
by the concerned contractors.
6. The assessment report shall be based on proper analysis of rates with consent from an
Govt. approved Standard Hand Book and market rates of materials and
labour for major items of works costing about 90% of the estimated cost of the
work.
7. All commercial conditions shall be evaluated in financial terms instead of merely saying
whether a condition may be accepted or not. When conditions are not
susceptible of evaluation, the alternative procedure of calling all the
tenderers for negotiation and asking them to submit a final bid based on
the terms and conditions acceptable to the Municipal COUNCIL, SIRSA may be
adopted.

PRE-QUALIFICATION REQUIREMENT:

1. Application are invited should be either of the following :

• One similar completed works costing not less than Rs.10.00 Crore of
Beautification of City/Town or similar nature work.
• Two similar completed works (Beautification) costing not less than Rs 5.00
Crore each of Beautification of City/Town or similar nature work.

2. The Architect/Consultant should be registered with COUNCIL of Architecture

3. The Architect/Consultant s h a l l p r e f e r a b l y h a v e a running office within

Haryana State or around the sirsa district.

4. The Architect/Consultant satisfying the above criteria may apply in the

prescribed format along with the details as mentioned in the format:

• Name, address and registration details of the Architect/Consultant with

details of key personnel.
• Copy of the audited balance sheet for the last three to five years duly attested
from C.A.
• Photocopies of Income Tax Clearance certificate for the last 3 years showing
the yearly turnover.
• Registration with PF /ESIC, if any.
• Registration with any other Central / State Government Department / Public
Sector (Attach Certificates).
• Details of maximum value of work done in single contract during the last
5 years. (Attach Certificate of Employer).
• List of works executed during the last 5 years with details of scope of
work performed along with copies of completion certificate from clients
/ employees along with photographic evidence in support of the work
done and quality of work executed.
• Details of in-house facilities available along with details of software being
used.
• Proof of registration with Council of Architecture.
The offers are to be submitted online only, viz. Part -I Technical Bid and Part-II Financial Bid.
In the Technical Bid, the details of the Consultant, details of the works
carried out etc., are to be furnished in the prescribed format with necessary
supporting documents. In the Financial Bid, the fee for the scope of work
mentioned is to be given.

.
INSTRUCTIONS TO BIDDERS

1. Intending Applicants are required to submit their applications in the

prescribed format and with full particulars, giving details about their
organization, experience, technical personnel in their organization, which
will be kept confidential.

2. While deciding upon the pre-qualification of Architects, e m p h a s i s will be

given on the ability and competence of applicants to do good quality work
within the specified time schedule.

3. Each page of the application shall be signed. The application shall be

signed by person/persons on behalf of the organisation having
necessary authorization /Power of Attorney to do so.

4. If the space in the Performa is insufficient for furnishing full details, such
information may be supplemented on separate sheets of letter head paper,
stating therein the part of the proforma and serial number. Separate
sheets shall be used for each part, and a proper reference with page
number must be indicated in the main form of application.

5. Applications containing false and/or inadequate information will be liable

for rejection.

6. While filling up the application with regard to the list of important projects
completed or on hand, the applicants shall include projects relating to
Beautification of City/Town costing not less than Rs. 5 0 0 L a c each and shall
mention all features and services of the project handled by the applicant
such as Beautification of City/Town.

7. Clarifications, if any required, may be obtained from Municipal Engineer

Municipal Council Sirsa.

8. The minimum general Pre-qualification criteria shall be as mentioned in DNIT

(EOI). However, mere fulfilment of minimum eligibility criteria will not entitle
Pre-qualification as pre-qualification will be done after taking into account
various parameters including receipt of satisfactory reports from clients.

9. Architect/Consultant are requested to visit the site before submitting the

application to acquaint themselves with the site conditions.

10. Applicants shall furnish documentary evidence / certificates in support of

their claim of work undertaken and work in hand, failing which the
application will be liable for rejection.

11. Intimation to pre-qualified Architects for future course of action shall be

advised separately.

12. Decision of the Municipal COUNCIL SIRSA in regard to pre-qualification of

Architects shall be final. The Municipal COUNCIL SIRSA reserves the right to reject
any or all applications without assigning any reason thereto.

13. The bidder is required to quote his rates on the basis of percentage rate of net
Estimated cost of proposed work.
14. The rates quoted must be inclusive of all taxes e.g. GST/ Income tax/ labour Cess on
any other tax levied by the State/Central Govt.

15 All standard deductions like TDS on account of GST, income tax, labour cess and or
any other deduction levied by State/ Central Govt shall be made from the bill of
successful agency.

16. Final payment will be made after completion of the project getting the technical
sanction and Admn approval from competent authority.

17. Payment will be released as per given below:

a. First 25% payment will be released after administrative approval of the

project.

b. Second 25% payment will be released after Technical Sanction of the project.

c. Third 25% payment will be released after half completion of the project.

d. Last 25% payment will be released after completion of the project.

Minimum Pre-qualification Criteria

a) The Architect/Consultant shall have minimum 5 years experience in the field of

planning, design and periodical supervision of Beautification of City/Town with
all services.

b) The technical set up with adequate organizational structure shall

consist of qualified Architects, skilled staff having knowledge and
experience to plan/design/supervise Turnkey projects, Civil Engineers,
Specialists, Air-conditioning engineers/specialists, consultants, Electrical
Engineers/ Consultants and staff along with associates, if any to
execute work of such nature and magnitude.

The expression similar project shall mean the projects relating to

Beautification of City/Town where the Architectural duties comprised
planning of the project and Architectural layout, design of structure and
services, preparation of detailed estimates, tenders and periodic
supervision of work for ensuring overall quality of work

c) The Architect/Consultant should preferably have experience in handling

projects rendering Architectural consultancy for Govt./Public Sector
Undertakings/Nationalized Banks/Urban Local Bodies.

d) The Architect/Consultant shall preferably have proper office infrastructure in

SIRSA, or in Haryana State.

Application without full information as above and not in the prescribed format
along with application fee will be liable to be rejected. MCE takes no responsibility
for delay, loss or non-receipt of the application sent by Post /Courier.

MCE reserves the right to reject any or all applications without assigning any
reason whatsoever.

DATE :

Municipal Engineer,
Municipal Council
Sirsa
 Part– 1: Basic Information for appointment Architects/Consultant for
Beautification of City/Town

1. a) Name of the Organisation :

b) Address :
c) Phone No. :
d) Fax No :
e) E Mail address :
f) Cell No :
g) Web-site, if any :
(ii) If main Office is outside SIRSA please
furnish office address of office
establishment in SIRSA in and around
SIRSA

b) Contact Phone No :
c) Fax No. :
2. a) Year of establishment (enclose :
documentary evidence) :
b) No. of years of experience in the
relevant field (Minimum experience
required is 5 years in relevant Field)
3. Type of the Organization (Whether :
Proprietorship, Partnership, Private
Ltd, Co-operative body etc)
4. Name of the Proprietor/Partners/Directors of the
Applicant with addresses & Phone Numbers a)
5. a) Details of Registration – Whether :
Partnership firm, Company, etc.
b) Name of Registering Authority, : Date &
Registration Number
6. a) Details of Registration with the :
of Architecture
b) Registration No. & Date (copy of relevant
document to be attached
7. Name & Address of Banker :

8. Whether an assesses of Income Tax. If :

So, mention Permanent Account No.
(Enclose document evidence)
9. Please mention Service Tax Regis- :
tration ( Enclose Documentary
evidence)
10. Details of registration, if any, in the : panel of Architects For other Organization/Statutory
bodies/Public Sector Banks/CPWD/PWD etc
11. Please indicate your related field of services Yes No If yes
maximum value of single work in last 3 years
a) Beautification of City/Town.
b) Architectural services for Residential:
c) Exclusive Project Management consultancy
(PMC) services for institutional/commercial Building
 d) Both Architectural and PMC services for:
Institution / commercial building
12. Furnish details of consultants/specialist whose
Services are generally availed of by the applicant
a) Structural Engineering Consultant
b) Electrical Consultant
c) Plumbing Consultant

Date: Seal and Signature of Authorised Signatory

 Part 2 : Work capability and previous experience.

a) List of important Projects of Beautification of City/Town or similar nature work executed by the
Applicant during last 5 years Each costing
S. Name of the Name & Total Completion period Nature of service rendered Any Whether
N. Project full postal final import documents
mentioning all address of value Total Date of Only Both - ant attracted in
features, scope the owner. of duration actual Architectural Architectural featur support of
of services and Also indicate work of work completion Service (*) & PMC e experience
location whether (Rs) Services of the
Govt. or work
private body worth
with full mentioni
postal ng or
1 2 3 4 5 6 7 8 9 10

(*) Architectural service would include – Planning of the project, preparation of

Architectural layout & Design of structure and services, drawings, detailed estimate,
preparation of tenders for various trades of works, periodic supervision of work.
 b)List of important Projects in hand
S. Name of Name & Total Completion period Nature of service rendered Any Whether
N. the Project full postal final value important d documentary
mentioning address of work feature of the evidence
Total Date Only Both
all features, of the owner. (Rs.) work worth enclosed in
duration of actual Architectur Architectur
scope of Also indicate mentioning support of
of work completi al Service -al
services whether Govt. or reference experience
on (*) & PMC
and or private body
Service
locatio with full postal
n address and
Phone No.

1 2 3 4 5 6 7 8 9 10

(*) Architectural service would include – Planning of the project, preparation of Architectural
layout & Design of structure and services, drawings, detailed estimate, preparation of tenders
for various trades of works, periodic supervision of work.
Part 3: Technical Personnel and special experience
1. List of Technical personnel employed under applicant’s firm, giving details about their
technical qualifications & experience in the Applicant’s establishment.
S.N. Name Age Qualifications Experience Nature No. of years Indicate
of works in the special
handled organization experience and
achievement, if
any

1 2 3 4 5 6 7 8
1 Main
Office

2 Office in
SIRSA or at
other place
in Haryana

NOTES :
1. Information has to be filled up specifically in this format. Please do not write
remark “As indicated in Brochure / as enclosed’ unless unavoidable.
2. Information shall be limited to the Applicant. If any relevant data concerning the Group of
Companies to which the Applicant belongs is desired to be given, the same shall be given
separately in a supplementary sheet.
3. Reference
A) Please give references of two persons (Engineers, Architects or top officials of an
organization) for whom you have executed similar Projects of importance, who may be in a
position to advise and confirm the SYNDRSETI about the ability, competence and capability
of your organization.
4. Number of supplementary sheets attached with Sl. Nos.

SIGNATURE OF THE APPLICANT WITH FULL

NAME, ADDRESS AND SEAL

Signature Not Verified

Digitally signed by sharwan kumar
Date: 2021.07.29 11:12:46 IST
Location: Haryana-HR