JANUARY 2022

EMPLOYEE SUPPORT
IT TOOLS KIT

Allowing agencies to focus what they do best:

innovate and transform for their clients

Re:Sources is the Groupe’s Shared Service Center

(SSC)

We provide platforms and services to nearly

90,000 Groupe employees worldwide
POLICIES Janus
Janus is the Groupe’s guide on operations, procedures and behaviors
Represents a binding policy framework for the whole Groupe, globally
Janus can be found in the Places application.

Security & Privacy Policies

Offer guidance regarding the Groupe's information systems
Give direction on how to react if an incident occurs
Provide details about how personal information should be used or disclosed to
outside individuals and organizations
You can view the official versions of each policy in the Places application.

Acceptable Use Policy

Provides direction on the acceptable use of information assets
Encourages responsible information safeguarding.
You can view this policy at Lion.box.com/AcceptableUsePolicy

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 Lion Login
ACCOUNT Lion Login is your key to most of the Groupe’s technologies and services
If an IT staff member asks for your username, they may sometimes call it
• Lion Login
• Your “Short Name”
• “LLID”

When you see the Groupe login page

Log in using your full Lion Login or “LL\username”

When you see an external provider page

Log in with “[email protected]”

Examples include Office 365, LionBox,

or Adobe Creative Cloud

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 Password Requirements
ACCOUNT Between 8 and 14 characters in length, and a mix of the following:

Passwords • 1 upper case, 1 lower case, 1 number, 1 special character

• Passwords may not include part of your first or last name or previous (20) passwords

Changing your Password:

PC - Inside the Groupe network: Mac - Inside the Groupe network:
1. Press "Ctrl", "Alt", and "Del“ at once 1. Click the Enterprise Connect icon in the
2. Click "Change Password" menu bar.
3. Type your current password, and your 2. Select “Change Password”
new password. 3. Type your current password, and your
new password

Go to https://update.publicisgroupe.net for instructions and more info.

On your first logon online, you may be asked to create security questions

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 Multi-Factor Authentication (MFA)
ACCOUNT MFA adds a second layer of security to your Lion Login account
Multi-Factor Authentication Verifying your identity using a second factor (like your phone or other mobile
device) prevents anyone but you from logging in
Detailed instructions can be found at this link.

MFA Registration
You need to be on the Groupe network or connected to VPN
1. Go to:
a) Microsoft O365 (Most Things): http://mysignins.microsoft.com/security-info
b) On Prem (VPN&LionBox): https://mfaportal.publicisgroupe.net (Only on Network)
2. Enter your Lion Login and password
3. Use your mobile number or the Microsoft Authenticator to verify your identity

Recommended MFA Authentication Method

For the best user experience, Re:Sources recommends using the “Microsoft Authenticator”
App
Link up to two devices to your account

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CONNECTIVITY Virtual Private Network (VPN)
Allows you to connect to services and systems that are
VPN only available inside the Groupe network.

How do I connect?
CheckPoint VPN is pre-installed on all Groupe laptops. Look for the
lock icon in your menu bar (Mac) or task bar (Windows). Sign in with
your Lion Login credentials and then verify your identity with MFA.

What systems require VPN?

Local file servers or highly secure systems hosted within the Groupe network likely
require VPN.
The most common tools used in the Groupe
do not require an active VPN connection, including… Lionbox Email & Teams Creative
Calendar Cloud

If you’re not sure if something requires VPN, try connecting to the service without it
first. As more people connect to VPN the slower it becomes.
• If your internet connection is interrupted, your VPN will also drop.
• Performance is dependent on the speed of your connection and Internet conditions.
• CheckPoint VPN automatically disconnects after four hours, or when your computer goes to sleep

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 Mobile First (M1)
CONNECTIVITY Publicis Groupe’s Wireless Network
Allows you to seamlessly connect and collaborate
from anywhere in a Groupe office, at any time,
from any device

LionWiFi
Secure wireless connection for laptops to the internal Publicis Groupe network
Enter your Lion Login credentials and connect
LionMobile
Access to the network for your phone or tablet
Enter your Lion Login credentials and connect
LionGuest
Create accounts for authorized visitors to access the Internet
Enable your guests, contractors, consultants or customers to connect
Visit https://sponsor.publicisgroupe.net/

Learn more about Wireless Networks

https://publicisgroupe.sharepoint.com/LA/TA/mobile-first/Pages/mobile-first.aspx

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PRINTING Cirrato
Print on demand
Walk up to Cirrato enabled printer
Use your company assigned ID badge or
Unique printing PIN

Learn more about Cirrato

https://publicisgroupe.sharepoint.com/LA/TA/cirrato/Pages/cirrato.aspx
WATCH: Setting Up Cirrato Printing with Cirrato Follow Print

Cirrato Registration
• Walk up to a printer and select the Cirrato icon on the home screen
• Swipe your ID badge
• A registration page will be printed
• Go to https://printam.publicisgroupe.net/Cirrato/SelfService/
• Sign in using your Lion Login credentials
• Follow the instructions on the print-out to complete registration

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 Lion Store
LION STORE Download and install Groupe-approved software
applications!
Offers a variety of apps – all you have to do is select
what you want to install

What applications are available?

Check out the list of all applications currently available for Windows and Mac
You can access the site using your Lion Login credentials

How do I use LionStore?

You will find a shortcut to the Lion Store on your desktop
You can also search for it using the Start menu / Spotlight
If you do not see the Lion Store icon, contact your local IT team

What if I don’t see software that I need in Lion Store?

The app you wish to install may be licensed and require approval
Please submit a software installation request in Service Now
Once approved, the application becomes available in Lion Store

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 Microsoft Outlook
COMMUNICATION Access on your PC, Mac or mobile device
• Organize and transmit email
• Manage your calendar and schedule meetings and appointments
• Access to a mailbox capacity of 50GB

Learn more about Outlook:

https://publicisgroupe.sharepoint.com/LA/TA/microsoft/Pages/outlook.aspx

Access on your Mobile Devices

Android devices require InTune Installed.
InTune Instructions

Creating an E-Mail Signature (*not for Sapient)

• Go to the signature tool through this Link
• Enter your Lion Login and password
• Select your brand e.g.: “RES-WW-Re:Sources" template
• Click ”COPY, SAVE OR EDIT SIGNATURE”
• Check your details and edit as needed before you copy
• Select "Copy to Clipboard".
• Place Signature in MS Outlook

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 Microsoft Teams
COMMUNICATION The Groupe’s next generation Unified Communications platform

Connect with co-workers or business anywhere in the world

• Start conversations with IM, voice or video calls

• See when contacts are available online, in a meeting or presenting
• Broadcast online to a large audience
• Present your screen during meetings or give control to others
• Chat, call or join a meeting with a click

Learn more about Teams

https://publicisgroupe.sharepoint.com/sites/RIN/QL/Pages/microsoft-teams.aspx

Logging in to Teams:
• Teams should automatically launch and log you in. If it doesn’t, or if your password
has recently changed, use Lion Login [email protected] to log in.

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COLLABORATION LionBox
File collaboration for Publicis Groupe Employees, Contractors and Clients
Share files, add comments, view versions and assign tasks - anywhere from any device

• Share files up to 32GB each securely

• Organize, view and edit files in a convenient folder structure from any device
• Use BoxSync to sync files to your desktop when you are offline or on your mobile
device
• Access unlimited storage space
• Lion Box Acceptable Guidelines document is available at
https://lion.app.box.com/v/AcceptableUseGuidelines

Learn more about LionBox

https://publicisgroupe.sharepoint.com/LA/TA/lb/Pages/Lion-Box.aspx
WATCH: Learn LionBox in 5 Minutes
“Getting Started with LionBox” folder is your resources for how-to videos and training

Local Shared Folders

Country and location Specific. Contact IT support for more information

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NAVIGATION Places
Web application delivering tailored URL
links to all Groupe users
Installed on both Mac and PC desktops

Accessing Places:
1. Places is located in the system tray on Windows devices, and in the menu bar on Mac
2. Click the icon to display the available links
3. Links for your agency are displayed in the “My Agency Links” category
4. General links are displayed throughout the application

PC -Windows

Mac

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SUPPORT IT Support
The Solution Center is here to support you in all your technical issues
Please make sure you are able to describe the nature and urgency of your incident or
request
Be ready to give the team as much information as you can, such as:
• What technology has failed or is not working as expected?
• What were you doing at the time this issue occurred?
• Any other information you can provide to help the team quickly resolve your issue?

Email
Phone send an email to
Locate the IT Solution Center for
[email protected] and
your country HERE:
a ticket will be logged automatically
866-222-4440
in our system

ServiceNow is a self-service Portal where you can log issues and be contacted by
our team. https://support.publicisgroupe.net/

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SUPPORT - GSO Global Security Office (GSO)
Provides the Groupe with a competitive advantage in a marketplace
where the strong protection of intellectual property and other client data
is important and a mandatory requirement of doing business.

General Enquiries Reporting suspicious emails

[email protected] [email protected]
LION STORE

Reporting Security Incidents Security Policy Enquiries

[email protected] [email protected]

Find out more about GSO

https://publicisgroupe.sharepoint.com/GSO/Pages/Global-Security.aspx

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