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Vendor Extension Process

The document describes a process to automate the approval workflow for extending master data, such as vendors, to purchase organizations in SAP. It involves creating a workflow template that is triggered when trying to create a purchase order for a vendor not extended to the purchase organization. The workflow tasks the request to the appropriate team for review and approval, making the process auditable and helping to ensure requests are addressed in a timely manner. This allows important master data processes to be handled fully within SAP rather than through email.

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63 views9 pages

Vendor Extension Process

The document describes a process to automate the approval workflow for extending master data, such as vendors, to purchase organizations in SAP. It involves creating a workflow template that is triggered when trying to create a purchase order for a vendor not extended to the purchase organization. The workflow tasks the request to the appropriate team for review and approval, making the process auditable and helping to ensure requests are addressed in a timely manner. This allows important master data processes to be handled fully within SAP rather than through email.

Uploaded by

mrityunjai28
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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Download as PDF, TXT or read online on Scribd
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Automate Master Data Vendor Extension

Process to Purchase Organization with


Approval Workflow
3101,988
Edit

Introduction

In every Project or Customer you worked for, you will have the scenario where some Master Data
will not be extended to Company Code/Purchase organization and in those scenarios you have to
send an email to that Team and wait when this will get extended so that you can create your
Business Document. In this Blog we are considering a case where a Vendor/Supplier is not extended
to a Purchase Organization. We will show how we can create a Simple Workflow for the Approval of
this Master Data Extension and it is Auditable as everything is inside SAP. This will help you achieve
the following Business Goals

1. The Task is assigned to the correct Team for Review.


2. SAP Workflow is Auditable so we can check who Approved or Rejected this Request.
3. We can implement Deadline process so that it gets taken care within the right time.
4. If there is something that can be automated without Approval those steps can be achieved.
Imagine the Company Code Extension to G/L account should be automated without
Approval
5. Sky is the Limit with this concept start using these feature for all the important message and
stop working on email and then SAP and work only inside SAP. For sure you will save a lot
of clicks and Emails.

Solution

Login to SAP. Go to Transaction Code ME21N and try to create a Purchase order for Vendor/Supplier
which is not extended to a Purchase Organization. Below is the Example.

Click on Help
Now click on Technical Information

Note down the Message Area and Number : MARKER A


Now go to Transaction Code SWUY

Please Click Continue


Mention the Message Area and Number we got from the MARKER A

Now Click Continue.

Now Click Continue


After Enter the Work item Text we will save it. Work item text helps to identify Workflow Instance
for a Particular Master Data

Now select Workflow Builder


Now right Click on the Design and Select Create

Select User Decision Task


Please provide the details below and hit the green icon

Now Click on Activate Workflow Template.


Now we go to ME21N Transaction code and we got the Same Error and we click on Help.

Now click on Workflow


Wala the Workflow is triggered and ideally this should be sent to the Master Data Team.

Conclusion

This can be used for both SAP ECC and SAP S/4HANA

Below is the video version

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