Sap Implementation Steps:: I. Project Preparation

SAP IMPLEMENTATION STEPS :
Following is a detailed description and deliverables associated with each phase:

I. Project Preparation
The purpose of this phase is to provide initial planning and preparation for the Project.
Although each project has its own unique objectives, scope and priorities, the steps in
the phase one, help identify and plan the primary focus areas to be considered.
As we prepare for implementation, there are important issues we must address at the
beginning of the project, including:
1. Defining project goals and objectives,
2. Clarifying the scope of implementation,
3. Defining implementation strategy,
4. Defining the overall project schedule and implementation sequence,
5. Establishing the project organization and committees, and
6. Assigning resources.
Deliverables
1. Initial Project Plan,
2. Project Procedures,
3. Technical requirements, and
4. Project Kickoff.
II. Business Blueprint and Process simplification
The purpose of this phase is to create the Business Blue print, which is a detailed
documentation of the simplified business process, which will cover all the processes
documented in the AS IS phase. With this basic platform, we achieve a common understanding
of how the company intends to run its business using the system. During this phase technical
team releases the technical blue print for the hardware.
Deliverables
1. Refine the original project goals and objectives,
2. Define the baseline scope,
3. Refine the overall project schedule,
4. Develop System Environment and technical blue print,
5. Business Organization Structure, and
6. Business Process Document.
III. Realization
The purpose of this phase is to implement business and process requirements based on
the Business Blueprint. The objectives are final implementation in the system, an overall
test, and the release of the system for productive (live) operation.
The system is configured in two work packages, namely Baseline (major scope), and
Final (remaining scope). Multiple module tests and the integration tests are carried out
during this phase.
Deliverables
1. System Management,
2. Final Configuration and Confirmation of the system,
3. Creation of layout sets,
4. Establish Authorization Concept and Profiles,
5. Final Integration Test report, and
6. End user documentation and Training Material.
IV. Final Preparation
The purpose of this phase is to complete the final preparation, including testing, user
training, system management and cut over activities, to finalize the readiness to go live.
This final preparation phase also serves to resolve all crucial open issues. Data
collection and Data loading activity is done during this phase. Users are also trained
during this phase. On successful completion of this phase, one is ready to run the
business on the productive system.
Deliverables
1. User Training,
2. System Management,
3. Detailed Project Planning for going live,
4. Cut Over plan, and
5. Data loading.
V. Go live and support
The purpose of this phase is to move from a pre-production environment to a live
productive operation. After loading the closing balances in the system it is handed over
to users for productive use. We must set up a support organization for users, not just for
the initial critical days of your productive operations but also to provide long term
support.
During this phase, users have many questions. There must be a solid user support
organization easily accessible to all users. This phase is also used to monitor system
transactions and to optimize overall system performance.
Deliverables
1. Production Support Procedures, and
2. Project Conclusion
As part of methodology Opus likes to ensure the following Change management
procedures and training followed. This needs to be done with active user participation
from the client
ERP is not an IT tool but it is a business solution. It cuts across all business functions.
Hence it brings a change for every one performing the processes covered by ERP. If the
change is not communicated to the users properly it may develop a resistance, which
can be detrimental to the project.
CHANGE MANAGEMENT DURING SAP IMPLEMENTATION:
Change Management is one of the most critical success factors in SAP implementation
This phase shall begin along with the commencement of the implementation project.
This involves Change Management workshops to be conducted at various stages of the
SAP implementation. The stages are as given below:
1. Early hiccups stage . Whenever the ERP package is finalized,
2. As is study phase,
3. Business blueprint stage, and
4. Final preparation stage.
Change management workshops for Operating level:
Participants . Clerical staff, supervisors, accounting officers, MRP controllers, other
officers, etc.
The workshops and training classes will address the following .
1. Need for change,
2. SAP overview,
3. Advantages of process simplification,
4. SAP advantages to the organization,
5. Training in Microsoft Office, and
6. New processes in SAP and the advantages.
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Change management workshops for middle managers
The workshops for the Middle management will address .
1. Need of change in the current market scenario,
2. SAP overview,
3. Advantages of the integration,
4. Changes that SAP will bring in the job role and the organization structure,
5. Pace of the change in the market,
6. Advantages to the organization,
7. Role of the middle management in the SAP implementation, and
8. Use of on line data for the decision-making.
Change management workshops for Top management
The workshops for the top management will address .
1. Advantages of the integration to the organization
2. SAP overview,
3. Changes that SAP will bring in the job roll and the organization structure,
4. Security of data and transactions offered by SAP,
5. Use of online database for decision-making.

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SAP IMPLEMENTATION STEPS :

Following is a detailed description and deliverables associated with each phase:

An ISO 9001 Company

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