Chapter 5 - Accounting For Factory Overhead - Final
Chapter 5 - Accounting For Factory Overhead - Final
Learning Objectives
Upon of this chapter, you should be able to:
● Compute a factory overhead rate using the different bases
● Apply the concept of actual factory overhead and applied factory overhead
● Identify the compute the different methods of allocating budgeted service department to
producing departments
● Compute the different factory overhead variances
● Apply the concept of activity-based costing
All costs incurred in the factory that are not direct materials or direct labor are generally termed
as factory overhead. One method to determine whether a factory expenditure is a factory
overhead item is to compare it to the classification standard established for direct materials and
direct labor costs. If the expenditure cannot be charged to either of these two "direct" factory
accounts, it is classified as factory overhead. Factory overhead refers to the cost pool used to
accumulate all indirect manufacturing costs. Examples of factory overhead include the following:
Factory overhead costs are divided into three categories on the basis of their behavior in
relation to production. The categories are (1) variable overhead (2) fixed overhead and (3)
mixed overhead.
Variable factory overhead costs - these are the factory overhead costs that vary in direct
proportion to the level of production, within the relevant range. Variable cost per unit remains
constant as production either increases or decreases. Total variable cost varies in direct
proportion to production, that is, the greater the number of units
produced, the higher the total variable costs.
Fixed factory overhead costs - these are the factory overhead costs that remain constant
within the relevant range regardless of the varying levels of production. The total remains
constant but the fixed cost per unit varies inversely with the production, that is, the greater the
number of units produced, the lower the fixed cost per unit (this is the advantage of mass
production - the more we produce the lesser the manufacturing cost per unit.
Mixed factory overhead costs - these factory overhead costs are neither wholly fixed nor
wholly variable in nature but have characteristics of both. Mixed factory overhead costs must
ultimately be separated into their fixed and variable components for purposes of planning and
control.
BUDGETING FACTORY OVERHEAD COSTS
Budgets are management's operating plans expressed in quantitative terms, such as units of
production and related costs. After factory overhead costs have been classified as either fixed,
or variable, budgets can be prepared for expected levels of production. The separation of fixed
and variable cost components permits the company to prepare a flexible budget.
1. BASE TO BE USED
a. Physical output
b. Direct materials cost
c. Direct labor cost
d. Direct labor hours
e. Machine hours
2. ACTIVITY LEVEL TO USE
a. Normal capacity
b. Expected actual capacity
3. INCLUSION OR EXCLUSION OF FIXED FACTORY OVERHEAD
a. Absorption costing - method used for cost accounting
b. Direct costing - method used for internal reporting (management services)
4. USE OF SINGLE RATE OR SEVERAL RATES
a. Plant-wide or blanket rate - one rate for all producing departments
b. Departmentalized rate - one rate for each producing department.
BASE TO BE USED
The base to be used should be related to functions represented by the overhead cost being
applied. If factory overhead is labor - oriented, the most appropriate base to use is direct labor
hours or direct labor cost. If the factory is investment-oriented, related to operation of machinery,
then the most appropriate base will be machine hours. On the other hand, if factory overhead is
material-oriented, then material cost might be considered as the most appropriate base. The
simplest of all bases is physical output or units of production.
3. Machine hours
This is appropriate when a direct relationship exists between factory overhead cost and
machine hours. This may occur in companies or departments that are largely automated
so that the majority of the factory overhead cost consists of depreciation on factory
equipment. Additional work will be required because each machine will have a time
record to summarize the total machine hours used for each job. The formula is:
ILLUSTRATIVE PROBLEM 1
The Round Table Company estimates factory overhead at P450,000 for the next fiscal year. It is
estimated that 90,000 units will be produced at a material cost of P600,000. Conversion will
require an estimated 100,000 direct labor hours at a cost of P3.00 per hour, with 45,000
machine hours.
The rates computed above are known as the plant-wide or blanket rate. All departments in the
company will use the same application rate for factory overhead and also the same base. A
single plant wide factory application rate can be used when either a single product is being
manufactured or when the different products being manufactured pass through the same series
of productive departments and are charged similar amounts of applied factory overhead.
Multiple department factory overhead application rates are preferable when the different
products being manufactured either do not pass through the same series of productive
departments or, if they do, they should be charged dissimilar amounts of applied factory
overhead because of the differing amounts of attention each product receives.
In a departmentalized company, factory overhead should be budgeted for each department. The
procedures for distributing the budgeted departmental expenses are identical to those used to
allocate the actual factory overhead expenses. Prior to the computation of the departmentalized
factory overhead rate, management must make sure that the service department costs have
been allocated to the producing departments. Departmentalized overhead rates are for the
producing departments only. Producing departments, which include the production lines, are the
cost-accumulation centers in which work is performed directly on the goods being produced. On
the other hand, service departments, which include such activities as maintenance, personnel,
employee services, and the provision of heat, power, and light, are necessary for the entire
factory - including the producing departments - to remain in operation.
TYPICAL ALLOCATION BASES FOR COMMON COSTS
Most common costs can be grouped into four:
1. Labor-related common costs
2. Machine-related common costs
3. Space-related common costs
4. Service-related common costs
Common costs should be analyzed carefully to determine the most appropriate allocation base.
The typical allocation bases for common costs are shown below:
1. Direct Method - the most widely used method. This method ignores any service
rendered by one service department to another, it allocates each service department’s
total cost directly to the producing departments.
2. Step method - sometimes called sequential method of allocation. This method
recognizes services rendered by service departments to other service departments and
is more complicated because it requires a sequence of allocation. The sequence
typically starts with the department that renders service to the greatest number of other
service departments and ends with the department that renders service to the least
number of other departments. Once a service department's costs are allocated, no
subsequent service department costs are allocated to it.
3. Algebraic method - sometimes called reciprocal method. This method allocates costs
by explicitly including the mutual services rendered among all departments.
ILLUSTRATIVE PROBLEM 2
Kappa Gamma Company's factory is divided into four departments - producing departments;
Molding and Decorating, serviced by the Buildings and Grounds and the Factory Administration
departments. Buildings and Grounds cost will be allocated using square feet (floor area) and
Factory Administration cost will be allocated using direct labor hours. In computing
predetermined overhead rates, machine hours are used as the base in Molding and direct labor
hours as the base in Decorating.
Bldgs. &
Molding Decorating Grounds Factory Adm.
Budgeted FO ₱400,000.00 ₱600,000.00 ₱80,000.00 ₱120,000.00
Allocated FO
B&G 50,000 30,000 -80,000
FA 80,000 40,000 -120,000
Total FO ₱530,000.00 ₱670,000.00
Allocation of FA cost
Molding = 200 x 120,000
300
Decorating = 100 x 120,000
300
2. Step method
Bldgs. &
Molding Decorating Grounds Factory Adm.
Budgeted FO ₱400,000.00 ₱600,000.00 ₱80,000.00 ₱120,000.00
Allocated FO
B&G 48,781 29,268 -80,000 1,951
FA 81,301 40,650 -121,951
Total FO ₱530,082.00 ₱669,918.00
3. Algebraic method
Additional information for the illustrative problem:
Services provided by
B&G FA
50% 40%
30% 50%
- 10%
20% -
Algebraic equation:
B & G = 80,000 + 10% (FA)
FA = 120,000 + 20% (BG)
Substitution:
B & G = 80,000 + 10% (120,000 + .20BG)
= 80,000 + 12,000 + .02BG
.98BG = 92,000
BG = 92,000
.98
= 93,878
Bldgs. &
Molding Decorating Grounds Factory Adm.
Budgeted FO ₱400,000.00 ₱600,000.00 ₱80,000.00 ₱120,000.00
Allocated FO
B&G 46,939 28,163 -93,878 18,776
FA 55,510 69,388 13,878 -138,7761
Total FO ₱502,449.00 ₱697,551.00
CAPACITY PRODUCTION
In the estimation of manufacturing overhead, as well as the estimation of the base to be used
for allocation, it is important to determine what capacity of production should be adopted.
a. Theoretical, maximum or ideal capacity - a capacity to produce at full speed without
interruptions. It gives no allowance for human capacity to achieve the maximum nor due
allowance for any circumstances that might result in a stoppage of production within or
not within the control of management. At this capacity level, the plant is assumed to
function 24 hours a day, 7 days a week; and 52 weeks a year without any interruptions in
order to yield the highest physical output possible.
b. Practical capacity - a capacity of production that provides allowance for circumstances
that might result in a stoppage of production.
c. Expected actual capacity - a capacity concept based on a short-range outlook which is
feasible only for firms whose products are seasonal or where the market and style
changes allow price adjustments according to competitive conditions and customer
demands.
d. Normal capacity - a capacity of production taking into consideration the utilization of the
plant facilities to meet commercial demands served over a period long enough to level
out the peaks and valleys which come with seasonal and cyclical variations. This
capacity is commonly used in the computations of overhead rates.
Actual overhead costs are usually incurred daily and recorded periodically in the general and
subsidiary ledgers. Subsidiary ledgers permit a greater degree of control over factory overhead
costs as related accounts can be grouped together and the various expenses incurred by
different departments can be described in detail.
Factory overhead variance - the difference between the actual factory overhead as shown by
the factory overhead control account and the overhead charged to production as shown by the
factory overhead applied account.
ILLUSTRATIVE PROBLEM 3
The Davidson Corporation made the following data available from its accounting records and
reports.
Solution:
Spending variance:
Actual factory overhead P350,000
Budget allowed on actual hours
Fixed P200,000
Variable 110,000 310,000
Spending variance - unfavorable P 40,000
Spending variance - unfavorable
To understand fully the computation of the variance, the following table may be prepared:
The growth in the automation of manufacturing has brought many challenges to product costing.
Increased use of robotics, specialized machinery, and other computer-driven processes has
changed the nature of manufacturing and the composition of total product cost. In many
highly-automated manufacturing businesses the significance of direct labor cost has diminished
and overhead costs have increased. The cost of acquiring, installing, maintaining, and operating
state-of-art manufacturing technologies has greatly increased overhead costs. In addition, costs
that used to be classified as indirect such as quality control, computer programming,
troubleshooting, and middle level management costs have become major components of total
production cost.
Traditional overhead is applied to production using one of the application bases which were
previously discussed such as direct labor hours, machine hours, direct labor cost, direct material
cost and units of production. Direct labor hours, direct labor costs, machine hours, machine
hours, or units produced are volume-based application bases. Volume-based production means
that the more units estimated to be produced, the larger the denominator in the equation used to
determine the overhead rate, thus the smaller the overhead application rate and it follows that
the amount of overhead assigned to each unit will be lesser so overhead will be underapplied
which is unfavorable.
Activity-based costing is a simple concept which can provide accurate information about a
particular product's consumption of overhead resources. ABC is an approximation of a user's
fee. A user's fee refers to the process of charging for services consumed by users of the
service. ABC is based on the premise that if a product consumes many resources (activities)
that comprise overhead, it should bear a greater share of overhead costs than other products
that do not consume as many activity units. In other words, activity costing is also like riding the
LRT, the more you ride, the more cards you need to buy.
C 20 30 P 300 P 600 2 2 1
Using direct labor hours as the base, factory overhead will be applied to the three products as
follows:
C 30 hrs. x P 50 P 1,500 20 P 75
The applied factory overhead when combined with the prime cost of each product will show the
following
Under activity-based costing the factory overhead rate is determined by dividing the total costs
of each overhead activity by the total frequency for each activity,
Setup (P6,200/8) = P 775.00 per setup
Handling (P3,300/6) = 550.00 per handling
No. of parts (P3,000/5) = 600,00 per part
Product C
Setups 2 at P 775.00 P 1,550.00
Handling 2 at P 550.00 1,100.00
No. of parts 1 at P 600.00 600.00
Total overhead P 3,250.00
Product D
Setups 4 at P 775.00 P 3,100.00
Handling 2 at P 550.00 1,100.00
No. of parts 2 at P 600.00 1,200.00
Total overhead P 5,400.00
Product E
Setups 2 at P 775.00 P 1,550.00
Handling 2 at P 550.00 1,100.00
No. of parts 2 at P 600.00 1,200.00
Total overhead P 3,850.00
Under the traditional method, direct labor does not explain the cause-effect relationship between
the products and incurring overhead costs. On the table above, it can be seen that Product D
has the highest cost followed by Product E. Product C has the lowest allocated overhead
because C consumes less overhead activities than the other two products. By concentrating on
each product's consumption of the major cost component (overhead), activity costing avoids the
problem of overstating costs of products that are low level consumers of overhead activities and
understating costs of products that are high level consumers.