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Bits, Pilani-K. K. Birla Goa Campus: Form For Claiming Reimbursement of Professional Allowance

This document provides a form for faculty members at BITS Pilani Goa campus to claim reimbursement of professional allowance. It specifies the entitlement limit of Rs. 100,000 per year for contingency or Rs. 25,000 per year for conference/workshop travel. The form requires details of expenses including item description, cash memo/invoice number and date, and amount. Guidelines clarify what expenses qualify for conference/workshop travel reimbursement versus other expenses. Expenses over Rs. 5,000 on a single item require approval from the head of department.

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222 views2 pages

Bits, Pilani-K. K. Birla Goa Campus: Form For Claiming Reimbursement of Professional Allowance

This document provides a form for faculty members at BITS Pilani Goa campus to claim reimbursement of professional allowance. It specifies the entitlement limit of Rs. 100,000 per year for contingency or Rs. 25,000 per year for conference/workshop travel. The form requires details of expenses including item description, cash memo/invoice number and date, and amount. Guidelines clarify what expenses qualify for conference/workshop travel reimbursement versus other expenses. Expenses over Rs. 5,000 on a single item require approval from the head of department.

Uploaded by

AH4 Warden
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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Download as PDF, TXT or read online on Scribd
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BITS, PILANI- K. K.

BIRLA GOA CAMPUS

FORM FOR CLAIMING REIMBURSEMENT OF PROFESSIONAL ALLOWANCE

Financial Year : __________ Date:_________________

1. Name of the Faculty Member _____________________________________

2. Designation _____________________________________

3. PSRN _____________________________________

4. Entitlement limit of contingency Rs. 1,00,000/- per year Rs.25,000/- per year

S.No. *Description of the item Cash Memo/ Amount (Rs.)


Invoice No. Conference / Other than
and Date
workshop Conference /
Travel workshop Travel

(*) Details are given overleaf.


Total : Rs._____________

Amount in words Rs._______________________________________________________________

Forwarded

Head of Department/ Faculty In-charge (Signature of the claimant)

……………………………………

(For office use )

The claim is verified and found to be in order for ₹.________________ (Rupees_______________


________________________________________________________________only)

Amt. already claimed Rs._____________Balance after deducting present claim ₹.______________

Head Accounts
 Clarification Regarding Conference / workshop Travel:
1. HoDs will prepare a list of Tier 1 and Tier 2 conferences,
2. Travel to any conference will be approved by DRC,
3. Funds obtained from other agencies for the particular travel sanctioned will be used to
book the expenditure first and only the remaining expenditure to be booked in this
professional allowance,
4. For all travel requests for conference, application should be submitted one month in
advance for national travel and two months in advance for international travel.
5. DRC may also allow travel for participation in workshop, visisting other institutes of
importance, for collaborative work etc,

 Following Items are covered under other than Conference / workshop Travel:
1. Books & Journals
2. Stationary and printer cartridges,
3. Supplies of computer consumables like external storage device, battery for UPS
/computers/ Mobile Phone, anti virus and other software tools, calculator, minor computer
repairs.
4. Communication expense incurred on the use of telephone / mobile phone,
5. Membership of professional bodies.
6. Chemicals / Glassware,
7. Photocopying / typing / binding charges,
8. Spare parts replacement and repair / service charges of existing equipment,
9. Charges for recording spectra / other experimental facility utilization charges,
10. Cost of animals for experimental work,
11. Other consumable materials for experimental studies,
12. Registration / examination fee for participation in professional development programmes,
13. Data cards / Data purchases for research.

 Expenses by an individual in a particular item (for other than Conference /Workshop travel)
limited to Rs. 5000/- on any given item do not need any approval. However, expenses of more
than Rs 5000/- on any given item will need the prior approval of HoD.

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