Scribd
Upload
60 views5 pages

Mail Merge and Labels Q and A

Digital Documentation - Mail Merge and Labels Mail merge allows users to create personalized documents like emails and letters by merging a main document with a data source. The main document contains common text and images, while the data source includes recipient information stored in a spreadsheet, database, or other file. When merged, the documents are customized for each recipient. Key parts of a mail merge include the main document, data source, and merged documents. Mail merges can be used to print labels, letters, emails, and other customized documents for mass distribution.

Uploaded by

Jaskiran Kaur
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
60 views5 pages

Mail Merge and Labels Q and A

Digital Documentation - Mail Merge and Labels Mail merge allows users to create personalized documents like emails and letters by merging a main document with a data source. The main document contains common text and images, while the data source includes recipient information stored in a spreadsheet, database, or other file. When merged, the documents are customized for each recipient. Key parts of a mail merge include the main document, data source, and merged documents. Mail merges can be used to print labels, letters, emails, and other customized documents for mass distribution.

Uploaded by

Jaskiran Kaur
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
You are on page 1/ 5

Digital Documentation - Mail Merge and Labels

1 Define the term Mail merge.


Mail merges are one of the quickest ways to customize documents like
emails, newsletters, and other personalized messages. A mail merge lets
you create personalized documents that automatically vary on a
recipient-by-recipient basis.
Using this feature, we can create personalised email/ letters, certificates,
newsletters, custom catalogues and print labels and envelopes.

2 Mention the 3 documents that are part of mail merge.


Main Document: this contains the letter or the text /images that are
common and is used as a source document.
Data Source: this consists of lists of recipients or customers. List of
addresses or recipients could be: spreadsheet data, text file data, any
address book, or the type of database you’re using like Access or
MySQL.
Merged Document: This is the resulting document after the main
document and the data source is merged.

3 Mention the various steps for the mail merge process.


The mail merging process requires the following steps:
1. Create a main document using writer and save it.
2. The list of recipients /address can be saved either in writer, calc,
spreadsheets, database or access file
3. Open a new document and select file-> new database. Select the type
of file using the drop down box. Select the file using the browse button.
4. Save the database file.
5. Open the main document and select database source or F4 button.
Select the file just saved. Drag the field to a place onto the main
document.
6. Format the document and save the merged document.
7. Go to file and open the document and either print the letter to a
printer, or “print” to a Writer file so you can see all the data merged
letters.
4 Mention the various softwares that can be used as data source for mail
merge.
The data can be in the form of list in spreadsheets, databases, Access, text
file or address book can be used as data source .
5 How do we print labels using mail merge?
Select File-> New -> labels. On the Options tab, ensure that the
Synchronize contents option is selected. On the Labels tab, select the
Database and Table.
Select the Brand of labels to be used, and then select the Type of label.
Click the Labels tab. Click the drop-down arrow under the Database
field. Select the fields to be used in the label .Continue to add and edit
the labels.
Choose File > Print. In the Mail Merge dialog, you can choose to print all
records or selected records. Click OK to send the labels directly to the
printer.

Screen shots for the chapter Writer

1. TEMPLATES
2. TABLE OF CONTENTS
Insert-> indexes and tables.

3. STYLES

format->styles and formatting or F11


File ->Templates -> Organize

You might also like