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SAP MM - Configuration Steps

This document provides instructions for configuring various purchasing settings in SAP MM, including: defining account groups and fields for supplier master records, defining screen layouts by purchasing organization, defining industries, creating purchasing groups, defining number ranges for purchase info records and RFQs/quotations, and defining document types for RFQs/quotations. The steps outlined include creating and assigning account groups, number ranges, document types, and establishing relationships between different purchasing record types.

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SUCCESS SAP
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437 views23 pages

SAP MM - Configuration Steps

This document provides instructions for configuring various purchasing settings in SAP MM, including: defining account groups and fields for supplier master records, defining screen layouts by purchasing organization, defining industries, creating purchasing groups, defining number ranges for purchase info records and RFQs/quotations, and defining document types for RFQs/quotations. The steps outlined include creating and assigning account groups, number ranges, document types, and establishing relationships between different purchasing record types.

Uploaded by

SUCCESS SAP
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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SAP MM _ Configuration 8

Define Account Groups and Field Selection (Supplier)


Define Screen Layout Specific to Purchasing Organization
Define Industries
Create Purchasing Groups
Purchase Info Record Define Number Ranges
Define Screen Layout Purchase Info Record
RFQ / Quotations Define Number Ranges
RFQ / Quotations Define Document Types

Define Account Groups and Field Selection (Supplier)


In this step, you define account groups for suppliers. When creating a supplier master record, you must specify
an account group. You use the account group to determine
• which fields are ready to accept input and which fields require entries when master records are created
and changed
• whether the account is a one-time account
• whether the data retention levels "sub-range" and/or "plant" are allowed for a supplier master record
Account groups allow you to group together accounts according to the above criteria. You define the account
number interval and the number assignment type using number ranges.
Check Field & click details
Define Screen Layout Specific to Purchasing Organization
In this step, you define - in dependence on the purchasing organization - which master record fields
• are ready to accept input
• require an entry
• are hidden
The definition you make is linked to the field status of the account group and the transaction-dependent
definition. This linkage determines the status of fields on the entry screen for master data.
Check Purch org 7000 & click details

Click “Purch Data” & see each group


Click “Purch Sub Range” and see each group
Click “purch: Plant” & see each group
Define Industries
In this activity you define the industries you require.
You can group together your vendors by industry. The industry field is located in the general area of the vendor
master record. You specify what industry a business partner belongs to by entering an industry key in its
master record. You can use this information for evaluations, for example, to create a vendor list according to
industry.
Create Purchasing Groups
In this step, you can create purchasing groups.
A purchasing group can be an individual or a group of individuals.
Purch Gp A04_Expendable Items
Purchase Info Record
Define Number Ranges
The SAP System manages purchasing info records as documents.
In this step, you assign each transaction to a number range group. You define the number range interval for
each group. In addition, you specify whether the number range is assigned by the user at the time of entry (i.e.
externally) or by the system (i.e. internally).
Standard settings
The following number ranges are defined as standard:
• for stock material
o internal from 5300000000 to 5399999999
o external from 5400000000 to 5499999999
• for non-stock material
o internal from 5500000000 to 5599999999
o external from 5600000000 to 5699999999
Intervals

Groups
Purchase Info record Behram
Define Screen Layout Purchase Info Record
In this step, you make the settings for the screen layout and field attributes.
In the purchasing info record, you can control the attributes of input fields. You can specify which fields:
• Require an entry (required-, or mandatory-entry field)
• Permit an entry (optional-entry field)
• Do not allow an entry (display-only, or hidden field)
Control of the input attribute of a field depends on the SAP transaction in question.
If you wish to achieve a certain input attribute, you must define the field control - using the "Screen layout"
menu - in relation to the SAP transaction.
Recommendation
SAP recommends that you accept the settings defined in the standard system. In this case, no action is
required on your part.
Check field & display

Check each “field selection group”


RFQ / Quotations
Define Number Ranges
In this step, you maintain the number ranges for the following purchasing documents:
• RFQ/quotation
• Purchase order
• Contract
• Scheduling agreement
Standard settings
The following number ranges are predefined in the standard SAP System:
Purchase order:
o Internal number assignment 4500000000 to 4599999999
o External number assignment 4100000000 to 4199999999
RFQ/quotation:
o Internal number assignment 6000000000 to 6099999999
o External number assignment 6100000000 to 6199999999
Contract:
o Internal number assignment 4600000000 to 4699999999
o External number assignment 4400000000 to 4499999999
Scheduling agreement:
o Internal number assignment 5500000000 to 5599999999
o External number assignment 5600000000 to 5699999999
o
Request for Quotation:
o External number assignment 7000000000 to 7099999999
o
Supplier Quote:
o External number assignment 8000000000 to 8099999999
Recommendation
SAP recommends that you accept the settings defined in the standard system. In this case, no action is
required on your part.
Define Document Types
The SAP System manages RFQs and quotations as documents.
You can group RFQs and quotations into any number of document types.
In this step, you can do the following:
• Create new document types
• Define item interval
• Define admissible follow-on document types
• Assign document types to a number range group
• Define number range interval
• Choose type of number assignment
o internal
o external
• Choose update group
The update group determines how the data from the document header is updated in the statistics file.
Standard settings
The following settings are defined as standard:
• for document types
"AN" (RFQs and quotations)
• for number ranges
o internal from 6000000000 to 6099999999
o external from 6100000000 to 6199999999
SAP recommendation
SAP recommends that you accept the settings defined in the standard system. In this case, no action is
required on your part.
Check field & click “ Allow Item Category”

Item Category “ Standard”


Check field & link Purch Requisition

Check fields & “copy as”


Select PR NBS

Save it. RFQ “AN” linked with “Purch Requisition NBS”

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