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Sales Invoice: Source Documents

The document defines various types of common business documents including sales invoices, delivery receipts, official receipts, vendor invoices, purchase requisition forms, IOUs, promissory notes, bank statements, minutes of meetings, business letters, job time tickets, stock certificates, timesheets, voucher checks, journal vouchers, contracts, statements of account, production reports, bank checks, and deposit slips. These documents provide records of financial transactions, orders, deliveries, meetings, employment and more for accounting, tax, auditing and general business record keeping purposes.

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222 views2 pages

Sales Invoice: Source Documents

The document defines various types of common business documents including sales invoices, delivery receipts, official receipts, vendor invoices, purchase requisition forms, IOUs, promissory notes, bank statements, minutes of meetings, business letters, job time tickets, stock certificates, timesheets, voucher checks, journal vouchers, contracts, statements of account, production reports, bank checks, and deposit slips. These documents provide records of financial transactions, orders, deliveries, meetings, employment and more for accounting, tax, auditing and general business record keeping purposes.

Uploaded by

J P
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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Download as DOCX, PDF, TXT or read online on Scribd
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Source documents:

Sales Invoice – is a tool in financial accounting that a company uses to communicate to clients about the sums that are due in
exchange for goods that have been sold. A sales invoice should include information about which items the customer has
purchased, the quantities he has bought, discounts he has received, and the total amount he owes. In addition, a sales invoice
should contain a brief summary of the terms of the transaction, such as the acceptable lag time between the sale and the payment.
Delivery Receipt - A document that is typically signed by the receiver of a shipment to indicate that they have in fact received the
item being shipped and have taken possession of it.
Official Receipt - are hard copies of financial transactions used by businesses for tax and accounting purposes. These documents
include the vendor's name, goods sold, purchase price, the date, receipt number and other pertinent information.
Vendor’s Invoice - a document listing the amounts owed to a supplier by the recipient. When a customer orders goods and services
on credit, the supplier prepares an invoice and issues it to the customer. This vendor invoice contains not only a listing of the
amounts owed, but also any sales taxes and freight charges, as well as the date by which payment should be made, and where to
send payment. Upon receipt, the customer enters the invoice into its accounting software, and schedules it for payment.
Purchase Requisition Form - is an internal document that helps you create a process to streamline internal purchasing in your
company and allows you to stay more productive.
IOUs - an informal document that acknowledges a debt owed, and this debt does not necessarily involve a monetary value as it can
also involve physical products.
Promissory Notes - a signed document containing a written promise to pay a stated sum to a specified person or the bearer at a
specified date or on demand.
Bank Statements - a printed record of the balance in a bank account and the amounts that have been paid into it and withdrawn from
it, issued periodically to the holder of the account.
Minutes of Meeting - are the written or recorded documentation that is used to inform attendees and non-attendees about what was
discussed and what happened during a meeting.
Business Letters - a letter from one company to another, or between such organizations and their customers, clients and other
external parties. The overall style of letter depends on the relationship between the parties concerned.
Job Time Tickets - the document that record the time of the worker spent on each specific job. IT IS USED TO COLECT THE DATA
ABOUT LABOUR ACTIVITY.
Stock Certificate - paper representing ownership in a company. Stock certificates will include information such as the number of
shares owned, the date, an identification number, usually a corporate seal, and signatures.
Time records or Timesheets - a sheet for recording the time of arrival and departure of workers and for recording the amount of time
spent on each job.
Voucher Check - A two-part combination of a check and voucher. Also known as a remittance advice, the voucher details the reason
for the payment by the issuer of the check. The recipient of the voucher check detaches the voucher and retains it for record-
keeping before cashing the check.
Journal Voucher - An accounting record that notes the details of a transaction for record keeping and auditing purposes. Journal
vouchers include the names of accounts affected, the date of the transaction, a description of the transaction, signatures of
authorizing parties, and other details critical to proper accounting procedures.
Contracts - A voluntary, deliberate, and legally binding agreement between two or more competent parties. Contracts are usually
written but may be spoken or implied, and generally have to do with employment, sale or lease, or tenancy.
Statement of Account - periodic summary of account activity with a beginning date and an ending date. The most commonly known
are checking account statements, usually provided monthly, and brokerage account statements, which are provided monthly or
quarterly.
Production Report - is the primary source document for determining how those costs are allocated to actual production.
Bank Check (Cheque) - a document that orders a bank to pay a specific amount of money from a person's account to the person in
whose name the cheque has been issued.
Deposit Slip - a small written form that is sometimes used to deposit funds into a bank account. A deposit slip indicates the date, the
name of the depositor, the depositor's account number, and the amounts of checks, cash, and coin being deposited.

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