Microsoft Excel

Introduction to Spreadsheet Programs

New Perspectives on 4
Microsoft Office 2007:
 Few Numbers
• Available Columns
– A to XFD (16384 Columns)
• Available Rows
– 1 to 1,048,576
• Total cell
– 17 billion
• Difference between workbook and
worksheet
– 255 worksheets
– Worksheet name can be of 31 characters
 • 1. Select – main mouse pointer used
for selecting cells. Click once in a cell
Mouse pointers in to select it or click and drag to select
Excel several cells.
• 2. Fill - appears after you have
selected a cell (or cells) and will show
only at the bottom right of the selection
(tiny box called the Fill Handle). Using
this will allow you to fill a series such
as Monday, Tuesday, Wednesday, etc.
• 3. Insertion point - appears when you
are typing or have double-clicked in a
cell. The flashing insertion point
determines where new text and
numbers appear.
• 4. Column/Row selector - appears
when you are over a column or row,
allowing you to click once to select the
entire column or row
• 5. Resize - appears when you are
between columns or rows, allowing you
to resize them
Why Excel?

Analysis

Decision
Making
 Lets Start with Basics
• Raw Data
– Nifty Stock Market Data
• What can be done with this data?

• Ex1
– Use Save As option to save the file as “MICA_Orientation2019_Excel”
– Copy the sheet in the same workbook and rename it as ‘Nifty 50’
– Customize the quick access toolbar to have icons of save, undo, redo, print
and any other button of your choice.
– Place quick access tool bar on the top of the ribbons.
• Googly:
If the laptop is formatted and office is reinstalled, will the current
setting of quick access toolbar will prevail or do I need to do all the
labor again?
If no, What is the solution?
 Shortcut Keys
• Left One Screen – ALT + PageUp
• Right One Screen - ALT + PageDown
• Edge of worksheet/Block of data – CTRL+
Arrow key
• First column of the current row – Home
• First column of the first row – CTRL +
Home
• Moving to another sheet – CTRL +
PageUp/PageDown
 Working with Data
• Ex2.
– Copy the content of Nifty 50 to the new sheet
– What is the difference between select all data and only selecting
few cells?
– How to apply auto fit to content?

• Ex3.
– Calculate the average return of four years for each stock.
– Give column heading “Average return”
– Wrap the text of the column heading
– Copy the formula and drag it to all the rows.
– Change the format of the cell to one decimal places of the column
“Average return”.
– Round up the vales of average return to the integer values.
– Calculate the monthly returns from the average return and use the
format cell option to restrict it to two decimal places.
 Types of Errors in Formula
• #DIV/0
• #N/A – Cannot return legitimate result.
• #Name? – Range name is invalid
• #NUM! – Wrong argument in the numeric format
• #REF# - Invalid cell references
• #Value! – Inappropriate value in function argument [Use maths
operator for text value]
 Working with data
• Ex4
– Delete the column “S.No” from the data
– Insert the new column and give name it as a Sr.No
– Use autofill option to enter the serial numbers.
– Apply autofill for the spaced series.

• Ex5.
– Find the name of the security with maximum Beta value.
– Find the name of the security with minimum market cap.
– Count the number of securities whose R2 value is greater than
0.25.
• Ex6.
– Protect the file with password.
– Protect the content of the worksheet from deletion.
 Working with Data
• Yorker
– How to access quick analysis toolbar?
• Ex7. [Formatting]
– Change the fill color of the column “ Name of security” from Green
to your choice”
– Change the font color of the main heading. If it is not centered,
then center it to cover all the columns.
– Ensure that all the text are bottom aligned and all the numbers are
middle aligned.
– Rotate the column heading “Beta” to up down.
– Format the cell values of market cap to appear without any comma
separator of units.
• Ex8.
– Hide the column impact cost. Unhide it later
– Bold the fonts of all column heading with blue color.
– Create a cell style of your choice for the column heading “Daily
volatility”.
– Use format painter to apply it to all headings.
 Conditional Formatting
• Ex9.
– Highlight the securities whose daily volatility is less than 1.
– Highlight the securities whose average return is between 25 to 50.
– Highlight securities whose issued capital is in bottom 10%.
– Highlight securities names which contains text “bank”
• Ex10.
– Please paste the monthly returns into the new sheet along with
security name.
• Bouncer
– What is the difference between clear the cell and delete the cell.
• Ex11. (Sort)
– Sort the securities in the descending order of their market cap.
• Ex-12 (Data validation)
– -Insert column next to the name of security and name it as a short
code.
– Provide data validation where the short code cannot be more than
3 characters.
 Miscellaneous
• Ex13. (Freezing and Unfreezing)
– Freeze the heading of all columns.
• Ex14 Filters
– Select securities where issued capital is between 500 and 700.
– Select securities where name starts with I or P.

• Ex 15 Vlookup
– Find the market cap value of the security JSPL.
– Find the return for the year 2019 for ONGC.

• Ex 16 Graph
– Create a line graph for the last four years return.
– Give an appropriate chart title
– Play with the colors of the line.
• Ex17 If… Else
– Recommend the security to buy if daily volatility is <2, else sell.
Questions