Shareholders Correspondence

Nomination Facility :
Every shareholder of the Bank, may at any time, nominate in the prescribed
manner, a person to whom his/her shares shall vest in the event of his/her death.
Where more than one person holds the shares jointly, the joint holders may
together nominate, a person to whom all the rights in their shares shall vest in the
event of the death of all the joint holders. To download Nomination Request
Form (Form 2B) click here
Shareholders holding shares in physical form can avail the nomination facility by
sending the duly filled in and signed Form 2B to the Bank or to our Registrar &
Share Transfer Agent viz. Cameo Corporate Services Limited.
Change of Address
Shareholders holding shares in physical form are requested to intimate any

change in their address immediately by way of a letter signed by the sole or the
first holder of shares to the Bank or to our Registrar & Share Transfer Agent viz.
Cameo Corporate Services Limited. This will enable the Bank through its
Registrar and Share Transfer Agent to note such changes in its records which in
turn will facilitate the sending of all correspondence including dividend warrants,
Annual Reports etc. to the right address.
Bank Details on Dividend Warrants
In case shareholders have not opted for the ECS facility for payment of dividend
or if the ECS facility is not available in the area in which they reside, please
furnish your bank particulars so that the same may be incorporated in the
dividend warrant as a security measure. This is a safeguard against the
fraudulent encashment of dividend warrants.
Accordingly, in the case of shareholders holding shares in physical form, we

request that Bank Account Number, name and address of the Bank’s branch
where the shareholder has his/her account, be provided to the Bank or our
Registrar and Share Transfer Agent viz. Cameo Corporate Services Limited
immediately without waiting for the date fixed for payment of dividend.
In the case of shareholders holding shares in dematerialised form, the Bank

Account details given to your Depository Participant (DP), will be used by the
Bank for printing of dividend warrants. In case such shareholders desire to
change / correct Bank Account details , you are requested to contact your DP.
Electronic Clearing Service (ECS) for remittance of dividend :

The Electronic Clearing Service (ECS) facility is available in respect of the
following centres :
1) Ahmedabad
2) Bangalore
3) Bhubaneshwar
4) Kolkata
5) Chandigarh
6) Chennai
7) Guwahati
8) Hyderabad
9) Jaipur
10) Kanpur
11) Mumbai
12) Nagpur
13) New Delhi
14) Patna
15) Thiruvanthapuram
Shareholders are requested to avail this facility. Duly filled in ECS forms can be
sent directly by shareholders holding shares in physical form to the Registrar &
Share Transfer Agent viz. Cameo Corporate Services Limited. To download
ECS form click here
The ECS form is required to be submitted duly completed and signed along with
a copy of your Bank’s cheque.
After remittance of dividend through ECS, an intimation giving details of payment

made through ECS will be sent to all shareholders who have opted for ECS, for
your information and record.
Unclaimed Dividend and Issue of Duplicate Dividend Warrants :
The Banking Companies (Acquisition and Transfer of Undertakings) and

Financial Institutions Laws (Amendment) Act, 2006, which has come into force
on 16.10.2006 has inserted a new section 10(B) in the Banking Companies
(Acquisition and Transfer of Undertakings) Act, 1970 which provides as under :
 Within 7 days from the expiry of 30 days from the date of declaration, if
any shareholder has not encashed/claimed the dividend, such amounts
lying in the bank Dividend current account, shall be transferred to a
separate account styled “Unpaid Dividend Account of IOB for the year
_____”
 Any money transferred to the Unpaid Dividend account which remains
unpaid or unclaimed for a period of seven years from the date of such
transfer, shall be transferred to the Investor Education and Protection
Fund (IEPF)established under section 205(1)(C) of the Companies Act,
1956.
Dividend for Date of Transfer to

Unpaid Dividend A/c
2000-01 08.12.2006
2001-02 05.12.2006
2002-03 05.12.2006
2003-04 (I) 04.12.2006
2003-04 (F) 04.12.2006
2004-05 (I) 09.12.2006
2004-05 (F) 05.12.2006
2005-06 04.12.2006
2006-07 13.07.2007
2007-08 19.07.2008
Hence the shareholders who have not received/ encashed the dividend for
financial years 2000-01, 2002-03 Interim/Final Dividend 2003-04, Interim
Final Dividend 2004-05, 2005-06, 2006-07 and for the year 2007-08 are
requested to send their claim along with details of Folio No.(s) to the Bank
or to our Registrar & Share Transfer Agent viz. Cameo Corporate Services
Limited.
Dematerialisation of shares :
The Bank has entered into an agreement with National Securities Depository Ltd.
(NSDL) and Central Depository Services (India) Ltd. (CDSL) for the
dematerialisation of its shares. Shareholders are required to submit their request
for dematerialisation of shares held by them through the Depository Participant
with whom they are operating an account to our Registrar & Share Transfer
Agent viz. M/s. Cameo Corporate Services Limited.
Please also note that shareholders, holding shares in dematerialized form,

have to approach only their DP (and not the Bank or its Registrar & Share
Transfer Agent ) for any change in the mandated particulars like change of
address, Bank Account etc. and in case of transmission of shares, if any.
Shareholders desirous of dematerializing their shares may visit “Depository

Operations” on the Bank’s website for further information.
Transfer of Shares :
Trading of the shares of our Bank in dematerialised form has been made
compulsory with effect from 15.08.2003. Accordingly, shareholders shall
dematerialise their shares to enable the sale of their shares through the stock
exchanges.
Shareholders who are holding shares in physical form can transfer their shares
through off market trades by executing a transfer deed in the prescribed Form
7B. The transfer deed duly filled in, signed and stamped along with the original
share certificate/s shall be submitted to the Bank or our Registrar & Share
Transfer Agent viz. Cameo Corporate Services Limited. Further, SEBI vide its
Circular dated May 20, 2009 has made it mandatory, in the case of off-
market/private transactions involving transfer of shares in physical form of
listed companies, for the transferee(s) to furnish copy of PAN card to the
Company/RTA for registration of such transfer of shares. Hence
transferee(s) is/are requested to submit a self-attested copy of their PAN
Card along with the transfer deed and original share certificate.
Loss of Share Certificates and Issue of Duplicate Share Certificates :
In case of loss of share certificate, shareholders are requested to immediately

intimate the same to our Registrar & Share Transfer Agent viz. Cameo Corporate
Services Limited. After verifying the signature of the investor on the intimation
letter, the Registrar & Share Transfer Agent will note ‘Stop Transfer’ in respect of
the shares. Shareholders are requested to execute an Indemnity Bond and
Affidavit in the prescribed formats and send the same along with a copy of the
FIR to the Registrar & Share Transfer Agent. Thereafter after issue of a Public
Notice in a newspaper, the Bank shall arrange to issue Duplicate Share
Certificate /s. To download Indemnity Bond and Affidavit formats click here
Transmission of Shares :
In case of joint shareholders holding shares in physical form, the surviving

shareholder is required to submit a copy of death certificate duly attested by a
Notary Public along with a request for transmission of shares.
Where a nomination has been registered with the Bank in respect of any shares
held in physical form, the Nominee is required to submit a copy of death
certificate duly attested by a Notary Public along with a request for transmission
of shares.
In case of shares held by a single shareholder in physical form, the legal heirs of
the deceased shareholder need to submit the following documents to the Bank or
its Registrar & Share Transfer Agent viz. Cameo Corporate Services Limited for
transmitting the shares in their name, along with their request for transmission:
1) Copy of Death Certificate duly attested by a Notary Public

2) Indemnity Bond for Transmission Download Format
3) Affidavit by Legal Heirs Download Format
4) No Objection Certificate from the Legal Heir, if any, who does not object
to such transmission
5) Original Share Certificate
6) Copy of Succession Certificate issued by a court of competent
jurisdication or Letter of Administration issued by a court of competent
jurisdiction or a will probated by a court of competent jurisdiction or Legal
Heirship Certificate issued by local Tahsildar.
In case the share certificates are misplaced / lost, the legal heirs of the
deceased shareholder, are required to use the following formats of Indemnity
Bond and Affidavit instead of the formats at 2) and 3)
7) Indemnity Bond for Transmission of Shares and Issue of Duplicate Share

Certificate (in case the original share certificates are misplaced/lost)
Download Format.
8) Affidavit by Legal Heirs (in case the original share certificates are
misplaced / lost) Download Format
Splitting of Share Certificates
Requests for splitting of share certificate/s may be sent to the Bank or our
Registrar & Share Transfer Agent viz. Cameo Corporate Services Limited
together with the original share certificate/s.
Consolidation of Shareholdings into one Folio :
It is found that many shareholders maintain more than one folio ie. multiple folios.
In order to provide efficient services to shareholders, we request the
shareholders to consolidate the folios by sending a request along with their share
certificates to the Bank or to our Registrar & Share Transfer Agent viz. Cameo
Corporate Services Ltd.
Issue of Fresh Share Certificates in lieu of Torn or Mutilated Certificates
In case your share certificate is torn or mutilated, you may surrender the share
certificate/s to our Registrar & Share Transfer Agent viz. Cameo Corporate
Services Limited for issue of fresh certificate/s in lieu of such certificate/s.
General :
(i) All shareholders are requested to provide their folio nos. for reference in all
correspondence with the Bank or our Registrar and Share Transfer Agent viz.
Cameo Corporate Services Limited.
(ii) Shareholders corresponding with the Bank are requested to address their
communications to Investor Relations Cell, Indian Overseas Bank, 763 Anna
Salai, Chennai 600 002.

Shareholders Correspondence

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Shareholders Correspondence

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Nomination Facility :

Shareholders holding shares in physical form are requested to intimate any

Bank Details on Dividend Warrants

Accordingly, in the case of shareholders holding shares in physical form, we

In the case of shareholders holding shares in dematerialised form, the Bank

Electronic Clearing Service (ECS) for remittance of dividend :

After remittance of dividend through ECS, an intimation giving details of payment

Unclaimed Dividend and Issue of Duplicate Dividend Warrants :

The Banking Companies (Acquisition and Transfer of Undertakings) and

Dividend for Date of Transfer to

Please also note that shareholders, holding shares in dematerialized form,

Shareholders desirous of dematerializing their shares may visit “Depository

Loss of Share Certificates and Issue of Duplicate Share Certificates :

In case of loss of share certificate, shareholders are requested to immediately

In case of joint shareholders holding shares in physical form, the surviving

1) Copy of Death Certificate duly attested by a Notary Public

7) Indemnity Bond for Transmission of Shares and Issue of Duplicate Share

Splitting of Share Certificates

Consolidation of Shareholdings into one Folio :

Issue of Fresh Share Certificates in lieu of Torn or Mutilated Certificates

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