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Basic Excel Questions and Answers

Microsoft Excel is an electronic worksheet application used to organize, store, manipulate, and analyze data. It is developed by Microsoft. In Excel, data is stored in individual cells that each have a unique address based on their row and column. Cells, rows, and columns can be inserted or formatted. Comments can be added to cells to provide additional context. Charts can represent data graphically. Pivot tables allow analysis of data in multiple ways. Formulas can perform calculations automatically. Visual Basic for Applications (VBA) allows customization and automation of repetitive tasks.

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Divya Gowda
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1K views

Basic Excel Questions and Answers

Microsoft Excel is an electronic worksheet application used to organize, store, manipulate, and analyze data. It is developed by Microsoft. In Excel, data is stored in individual cells that each have a unique address based on their row and column. Cells, rows, and columns can be inserted or formatted. Comments can be added to cells to provide additional context. Charts can represent data graphically. Pivot tables allow analysis of data in multiple ways. Formulas can perform calculations automatically. Visual Basic for Applications (VBA) allows customization and automation of repetitive tasks.

Uploaded by

Divya Gowda
Copyright
© © All Rights Reserved
Available Formats
Download as PDF, TXT or read online on Scribd
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Basic Excel Questions and Answers

1) What is Microsoft Excel?


Microsoft Excel is an electronic worksheet or spreadsheet application which is used for
organizing, storing, and manipulating and analyzing data. It is developed by Microsoft.

2) What are cells?


The area where data is stored is known as cell.

3) Does each cell have unique address?


Yes, each cell has a unique address depends on the row and column value of the cell.

4) How can you add cells, rows or columns in Excel?


If you want to add a cell, row or column in Excel, right click the cell you want to add to
and after that select insert from the cell menu. The insert menu makes you able to add a
cell, a column or a row and to shift the cells affected by the additional cell right or down.

5) How would you format a cell? What are the options?


A cell can be formatted by using the format cells options. There are 6 f ormat cells options:

o Number
o Alignment
o Font
o Border
o Fill
o Protection
6) What is the use of comment? How to add comments to a cell?
Comments are used for a lot of reasons:

o Comments are used to clarify the purpose of the cells.


o Comments are used to clarify a formula used in the cell.
o Comments are used to leave notes for others users about a cell.

To add a comment: Right click the cell and choose insert comment from the cell menu.
Type your comment.

7) What does the red triangle indicate at the top right-hand corner
of the cell?
The red triangle at the top right-hand corner of a cell indicates that there is a comment
linked to the particular cell. If you put your cursor on it, it will show the comment.

8) How would you add comments to a cell?


To add a comment to a cell, you right click the cell and choose insert comment from the
cell menu. Type your comment in the comment area provided. A red triangle at the top
right hand corner of a cell indicates that there is a comment linked to that particular cell.
To remove a comment from a cell, right lick the cell and then select delete comment from
the cell menu.

9) What are charts in MS Excel?


Charts are used to enable graphical representation of the data in Excel. A user can use any
chart type, including column, bar, line, pie, scatter, etc. by selecting an option from Insert
tab?s Chart group.
10) What is Freeze Panes in MS-Excel?
Freeze Panes are used to lock any row or column. The locked row or column will be visible
on the screen even after we scroll the sheet vertically or h orizontally.

11) Which are the different workbook protection types in Excel?


There are three ways to protect a workbook in Excel:

o Password protection for opening a workbook


o Protection for adding, deleting, hiding and unhiding sheets
o Protection from changing size or position of windows.

12) What is the difference among COUNT, COUNTA, COUNTIF


and COUNTBLANK in Ms-Excel?
COUNT is used to count cells containing numbers, dates, etc. any value stored as number
excluding blanks.

COUNTA or Count All is used to count any cell value containing numbers, text, logical
values, etc. any type of value excluding blanks.

COUNTBLANK count blank cells or cells with an empty string.

COUNTIF and COUNTIFS count cells matching a certain criteria.

13) What is Ribbon?


The ribbon specifies an area which runs along the top of the application and contains
menu items and toolbars available in Excel. The ribbon has various tabs that contain
groups of commands for use in the application.
14) Is it possible to hide or show the ribbon?
You can hide or show (minimize or maximize) the ribbon by pressing CNTRL F1.

15) How to prevent someone from copying the cell from your
worksheet?
If you want to protect your worksheet from being copied, go into Menu bar > Review >
Protect sheet > Password.

By entering password you can prevent your worksheet from getting copied.

16) How to sum up the rows and column number quickly in the
Excel sheet?
The SUM function is used to get the total sum of the rows and columns, in an excel
worksheet.

17) How can you resize the column?


There are two ways to resize a column:

1. To change the width of one column, drag the boundary on the right side of the
column until you find your desirable width.
2. Select the Format from the home tab, and in Format, select the AUTOFIT COLUMN
WIDTH under cell section. Click on this to change the cell size.

18) What are the several report formats in Excel?


There are three report formats in Excel:

o Compact, Report and Tabular


19) Is it possible to make Pivot table using multiple sources of data?
If the multiple sources are different worksheets from the same workbook, then you can
use these multiple sources of data to make Pivot table.

20) How can you check whether the Pivot table is modified or not?
To check whether the Pivot table is modified or not, you should use the
"PivotTableUpdate" in worksheet containing the pivot table.

21) What does the IF function in Excel?


IF function is used in Excel to check whether certain conditions are true or false. If the
condition is true then it will give the result accordingly and if the condition is false the
result or output will be different.

22) What filter should we use, if you want more than two conditions
or if you want to analyze the list using database function?
You should use "Advanced Criteria Filter" to analyze the list or test more than two
conditions.

23) What are the advantages of using formula in Excel sheet?


Formula makes it easy to calculate the numbers in Excel sheet. It also calculates
automatically the number replaced by another number or digit. It is used to make complex
calculations easy.

24) What is the order of sequence of operating mathematical


operation in Excel?
The order of sequence is written as BODMAS:
o Brackets
o Order
o Division
o Multiplication
o Addition
o Subtraction

25) What is the use of LOOK UP function in MS Excel?


The LOOK UP function is used to return a value from an array.

26) What is a Macro in Excel? How to create an Excel Macro?


Excel Macro is the set of instructions that is recorded by users for repetition purposes. It
is created by the users for repetitive instructions and functions they perform on a regular
basis.

Is it possible to reduce the size of an Excel file?


Yes, we can reduce the size of an excel file in the following ways:

o By saving the file in the format -.XLSB.


o By getting rid of Pivot tables if not essential.
o By reducing / not adding/ compressing the images.
o By deleting the unutilized sheets and cells.

27) How many rows and columns are there in Microsoft Excel 2003
and later versions?
You can see the number of columns, rows, cells for Microsoft Excel version 2003 and later
versions in the following table:

Excel Versions Rows Columns Total Cells


MS Excel 2003 65536 256 16777216

MS Excel 2007 1048576 16384 17179869184

MS Excel 2010 1048576 16384 17179869184

MS Excel 2013 1048576 16384 17179869184

MS Excel 2016 1048576 16384 17179869184

28) What is the Vlookup and its syntax?


VLOOKUP is a built-in function of excel. It is utilized to find and get data from a cell range.
This is called a vertical lookup. As the name suggests, the data must be organized
vertically.

VLOOKUP Syntax:

VLOOKUP(lookup_value,table_array,col_index_num,[range_lookup])

29) Is it possible to make pivot table using multiple sources of data?


Yes. It is possible by using data modeling technique.

30) How does Visual Basic Application (VBA) make our life easy?
VBA has the following advantages:

o Develop customized functions.


o Mundane sets of tasks are automated so that the resources are not wasted.
o Our customized functions can be used by the other team members, thereby
saving time and money for them as well.

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