STechies Q = SAP BASIS » SAP BASIS Tutorial Outgoing Email Configuration Step By Step SMTP Configuration Guide Step By Step The purpose of this tutorial is to explain the steps to activities involved in setting up the Mails from SAP. The steps are common across SAP R/3 as well as SAP new dimension products like APO, CRM, BIW where the SAP Kernel 620 and above is used. Step-by-Step Process to Configure Mai Following activities needs to be performed step by step to activate the mail from SAP. Step 1.1 SAP System Profile Set-up: Set the Instance Profile (RZ10 transaction) to allow SAP to connect to external SMTP servers. + Access the transaction RZ10 for set-up the profiles parameter and Select Instance Profile + Alternatively we can use the menu path Tools - CCMS - Configuration - Profile Maintenance. + Find out a parameter named icm/server_port_2. If it does not exist then create it by setting the icm/server_port_2 parameter value to the following: PROT=SMTP, PORT=1080, TIMEOUT=180. As given below: rdisp/start_icman true is/SMTP/virt_host_1 *:25001 htps:www.stechies.comistepbystep-process-configure-mail 1s.12125021, 8:58 PM ‘Quigoing Email Configuration Step By Step is/SMTP/virt_host_O *:25000 icm/server_port_2 PROT=SMTP,PORT=25001,TIMEOUT=180 icm/server_port_3 PROT=SMTP,PORT=25000,TIMEOUT=180 exe/icman /usr/sap//SYS/exe/run/icman icm/plugin_0 PROT=SMTP,PLG=/usr/sap//SYS/exe/run/httpplugin.o icm/server_port_O0 PROT=HTTP,PORT=8000,EXTBIND=1 + After setting the parameter or changed the value in the SAP profile, restart the instance to update the new value. Step 1.2: Configure and Activate the SMTP node in SAPConnect Administration To activate and configure SMTP node Mail communication configuration needs to be done via SCOT transaction and alternatively one can use the menu path Tools - Business Communication SAPconnect. + Access the SCOT transaction (SAPconnect Administration) and then from Settings menu, select Define Domain. The Internet Mail Addresses dialog is being displayed + In the Default domain field, type the company’s email domain (for example, mycompany.com) and click the confirmation button. + Within SAPconnect Administration make sure that you are in node view, and choose the SMTP node and the default screen will be displayed as shown below: htps:www.stechies.comistepbystep-process-configure-mail 2n6sai2si2t, 8:58 PM ‘Outgoing Email Configuration Step By Step (st ceed tre nwonstttting i bage tn pcs ii 4 « . ae a 4 ° a Sar a a ° 0 om 49 ° a ° 8 oe oi fie Renate ne a ‘ 2 ete a 4 ‘ ° foe bw SS a a ° ee) 1.2.1 Set-up Default domain: * Default Mail domain is set using the menu path Settings - Default Domain. * Default domain name should be entered without “@” sign i.e. if e-main address is [email protected]. The mail domain is adani.com and not @adani.com 1.2.2 INT (Internet Mail) Set-up: Click on INT, system will display SMTP node. Double click on the INT node which will open an input screen shown as below, following information required: Possible Values/Default Field Description Mandatory Values Description Name of the Node Yes Repeat Send Frequency of mail Yes Process time send htpsswww.slechies.comistepbystep-process-configur-mall anss2i2si21, 8:58 PM Outgoing Email Configuration Step By Step ‘SAP_DELETEORPHANED_IVARIS BTC_OELETEORPHANED.IVARIS ja weekly ‘SAP_REORG_ORPHANED_TEMSE_FILES RSTSOO43 General node data dialog ja weekly Make Sure about the below given information is correct: htps:www.stechies.comistepbystep-process-configure-mail Possible Values/Default Field Description Mandatory Values IP Address of SMTP Mail Host Yes server Node in Use Is it an Active node _ | Select the entry Yes Mail port of SMTP Mail port 25 Yes server Code Page for mail —_|No Conversion into other Code Page Yes conversion Character Set Job nase Progran Variant Repeat interval SAP REORG_1085 RSBTCDEL2 yes daily ‘SAP_REORG_SPOOL 1R700041/1041. yes daily ‘SAP_REORG_BATCHINPUT RSBDCREO. yes daily ‘SAP_REORG_ABAPDUMPS -RSSNAPDL, yes ily SAP_REORG_JOBSTATISTIC RSEPSTIE yes ronthly ‘AP_COLLECTOR FOR_JOBSTATISTIC RSBPCOLL m daily SAP_COLLECTOR.FOR_PERFHONITOR RSCOLLOO ro hourly ‘5AP_COLLECTOR FOR_NONE_R3_STAT RSUG_STAT_ 0 hourly COWLECTOR SAP _REORG.PRIPARINS RSETCORTDEL ro —_onthily ‘SAP_REORG_MHTLOG AS WHTLOGREERG yes weekly ‘SAP_COMS MONT_BATCHLDP RSAL_BATCHL, mo hourly TOOL_DISPATCHING SAP_SPOOL_CONSISTENCY_CHECK —RSPOIO43 yes daily ‘SAP_REORG_ORPHANED_JOBLOGS —_RSTSON24 yes weekly ‘SAP_CHECK_ACTIVE_J085 ‘BTCAUXOT yes hourly anssai2si2t, 8:58 PM ‘Outgoing Email Configuration Step By Step Node in use is Choosen The Mail host field holds your SMTP (outgoing mail) provider. For example, smtp.provider.com The Mail port field holds the right port used to connect to your SMTP server Under Supported address types, click the Set button next to the Internet checkbox. The Address type for node dialog is displayed. In case the Address area box does not contain an asterisk (*, meaning that all addresses are permitted), make sure that the email address “send@letter. postalmethods.com" is permitted for outgoing emails, Under Output Formats for SAP Documents, from the SAPscript/Smart Forms drop- down menu, select PDF. Click the confirmation button. In SAPconnect: General node data, click the confirmation button again. dninfstration (system stats) a a Step 1.3: Scheduling an email sending job within the SAPConnect Admi istration hitpsswwustechies.com/stepbystep-process-configure-mail ens12125021, 8:58 PM ‘Quigoing Email Configuration Step By Step To schedule a job which sends outgoing emails in SAPconnect Administration the following steps are required: + Access the SCOT transaction (SAPconnect Administration) + From the View menu, select Jobs. If there is an existing job of the variant SAP&CONNECTALL, a job is already scheduled for sending outgoing emails. Skip items 3 and 4 and move forward to Step 1.4. In case the variant SAP&CONNECTALL is NOT defined yet: from the Job menu, select Create and Define the following options for the new job: Type a name for the job. Select the SAPRCONNECTALL job variant. Select the option Schedule Periodically. Specify a reasonably short time interval (for example, 10 minutes). Users will need to wait for this time interval before their letters are sent. Step 1.4: Assign email addresses to SAP users To define internal email addresses for users who need to send letters via Postal Methods: * Identify which SAP users will need to use PostalMethods from SAP R/3 * Access the SUO1 transaction + If any of the relevant users do not have an internal email address, create an address for each of them. When creating each new address, ensure that Comm. Method is set to INT E-Mail 1.2.3 Configure Address Area + To Configure Address Area you have to Click pushbutton against the internet and screen will be displayed as below. htps:www.stechies.comistepbystep-process-configure-mail ens12125021, 8:58 PM ‘Outgoing Email Configuration Step By Step * Enter “*” in the address area and Press enter which will take the control back to the main screen. + Press enter again to complete the SMTP node configuration. 1.2.4 Mail Confirmation Set-up + Mail confirmation set-up needs to be configured other wise mail will be always on waiting to deliver state. + Use the menu path Setting - Confirmation of Receipt. + Make the settings as displayed in the above screen and press . hitpsswwstechies.comistepbystep-process-configure-mail 76sai2si2t, 8:58 PM ‘Outgoing Email Configuration Step By Step 1.3 SICF set-up & Activate 1.3.1 SICF set-up Execute the SICF transaction and double click on the SAPconnect node. Press the enter “O” in the profile parameter no. Select the entry and save by press. hitpsswwstechies.comistepbystep-process-configure-mailsai2si2t, 8:58 PM ‘Outgoing Email Configuration Step By Step Select the entry and save by press . + 1.3.2 Activate SAPconnect Node Select the SAPconnect Node and user the menu path Service/Virtual Host - Activate. + System will prompt for confirmation. Press “Y” to activate all nodes below. 1.4 Mail Send Test 1.4.1 Mail Send Send a test mail via transaction SOOO or using menu path System - Shot Message, The following screen will be displayed, Possible Values / Default Field Description Mandatory| Values hitpsiiwwwstechies.comistepbystep-process-configure-mail 96s2i2si21, 8:58 PM ‘Outgoing Email Configuration Step By Step Possible Values / Default Field Description Mandatory Values Title Title of Mail (Subject) —_|- Yes Document |Message Text Content - No E-Mail address of Recipient - Yes Recipiant Send the mail by pressing icon or using menu path Document - Send or by pressing. Now the mail will send to the recipient. 1.4.2 Mail Deliver Execute the SCOT transaction, the below-mentioned screen will be displayed, indicating one mail is waiting for delivery. If you scheduled the mail delivery program then mail is delivered on a specific interval. htps:www.stechies.comistepbystep-process-configure-mail s0n612125021, 8:58 PM ‘Quigoing Email Configuration Step By Step To test the mail press the push button and enter the address area “INT”. After the successful execution of the step the following information is displayed in the SCOT transaction screen. @ 2) C0@ OR Sean AE OR ARCONnEeL AcAnENIstravon (System status) Dy Hobs avec a6 ir ot secliation tons Di 02 2008 72 gmm gh oentay a » 8 Caters ° 8 « 9 oy ae ‘ a i Dabo ae ane 1 ° . ou ne a9 2 a0 0 8 2 go ome Sects Yc B ® a 9m aoe o a 5 bo Oat — 8 e 8 8m Gar Recommended Posts: + SAP BASIS Full Form & Meaning + How to Check SAP Version + Lock/Unlock SAP T-Codes via SMO1 htps:www.stechies.comistepbystep-process-configure-mail nssai2si2t, 8:58 PM ‘Outgoing Email Configuration Step By Step Reset SAP* Password What is SAP Router SAP STMP Mail Configuration SAP Compatible Printers Check SAP Ser es in Linux and Unix SAP Schedule Background Job + SAP Background Jobs List Stop Scheduled Background Job SAP SPRO Full Form SAP Pfcg Roles and Authorizations Concept Difference between DDIC and SAP - Find Locked Users in SAP + Compare User Roles in SAP SAP Basis Tcodes SAP BASIS Scope and Opportunity. 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