Senior Treatment Supervisors (STS) : Part 1: Ensuring Proper Treatment
Senior Treatment Supervisors (STS) : Part 1: Ensuring Proper Treatment
Senior Treatment Supervisors (STS) : Part 1: Ensuring Proper Treatment
Module
for
Senior Treatment
Supervisors (STS)
Part 1: Ensuring Proper Treatment
CONTENTS
Introduction ................................................................................................................. 1
Structure of the Revised National Tuberculosis Control Programme (RNTCP).... 1
Sub-district ............................................................................................................... 2
Health Units ............................................................................................................ 3
Ensure identification of tuberculosis suspects ......................................................... 3
Transport of sputum specimens ................................................................................. 4
Ensure proper treatment of patients ........................................................................ 5
Verify disease classification, type of patient, and category of treatment ......... 6
Symptom-based approach to evaluation of possible side-effects of anti-
tuberculosis drugs used in the RNTCP .............................................................. 9
Patient flow ............................................................................................................ 10
Action to be taken in case the patient interrupts treatment ........................... 11
Manage treatment of pulmonary tuberculosis patients who interrupt
treatment ..............................................................................................................11
Record results of follow-up sputum smear examinations ..................................... 14
Record drug administration (Intensive phase) ....................................................... 16
Record drug collection (Continuation phase) .......................................................... 17
Record remarks .......................................................................................................... 17
Follow-up after the end of treatment ......................................................................17
Communicate with patients ......................................................................................18
Provide health education to patients during initial contact ............................. 18
Ensure proper drug administration ......................................................................... 21
Review Tuberculosis Treatment Cards .................................................................... 24
Ensure that health workers use sterile syringes and needles ............................. 25
Ensure appropriate preventive treatment for children ......................................... 26
Annexures
I Responsibilities of the Senior Treatment Supervisor ..................................27
II Definitions ........................................................................................................29
III Management of patients who interrupt treatment ......................................30
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PART 1: ENSURING PROPER TREATMENT
INTRODUCTION
Tuberculosis (TB) kills more adults in India than any other infectious
disease. More than 1,000 people a dayone every minutedie of TB in
our country.
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MODULE FOR SENIOR TREATMENT SUPERVISORS
As the STS, you are a part of the sub-district level. Each sub-district is a
Tuberculosis Unit (TU). The core function of this unit is to maintain
the Tuberculosis Register, from which Quarterly Reports are
compiled. A list of the responsibilities of the STS is given in Annexure I.
Sub-district
Staff from the District Tuberculosis Centre (DTC) will also function as a
Tuberculosis Unit (TU) for one sub-district in the area surrounding the
DTC. Specifically, the DTC Laboratory Technician and Treatment
Organizer will carry out the functions of the sub-district supervisory team
in their respective sub-district in addition to their functions as a
microscopy and treatment centre. The functions of the STS, in
coordination with the STLS and designated Medical Officer, are to:
● maintain a map of the area detailing all health facilities in the area,
including government organizations and NGOs which specifically carry
out TB activities, as well as the staff responsible for these activities
(name, position and location)
● ensure a regular supply of drugs and other logistics facilitating their
uninterrupted availability in all designated centres of the sub-district.
Retrieve unfinished medicine boxes of patients who have died or
defaulted (i.e. stopped treatment for two months or more continuously)
● establish liaison with private practitioners and NGOs providing TB
services, facilitate referral and ensure registration and notification
● organize regular training and continuing education
● keep the Tuberculosis Register up-to-date
● ensure preparation and timely submission of Quarterly Reports on case
detection, sputum conversion and treatment outcome, and on
programme management
● make sure symptomatic patients are identified and referred for
diagnosis.
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PART 1: ENSURING PROPER TREATMENT
Health Units
Health Units include rural and other hospitals, health centres and
dispensaries within a sub-district.
Main responsibilities of the Medical Officer (MO) at this level are to:
● send all patients with cough for 3 weeks or more (or their sputum
specimens) to designated microscopy centres for microscopy
examination
● ensure that Directly Observed Treatment (DOT) is successfully
implemented in all diagnosed cases
● ensure that defaulters are traced immediately and brought back to
treatment
● update Tuberculosis Treatment Cards and other records regularly and
make them available for the STS, MO-TC, District Tuberculosis Officer
(DTO), and other supervisory staff when they visit the health unit
● facilitate follow-up sputum smear examinations
● trace and investigate contacts of smear-positive patients
● discharge, in cooperation with the designated Medical Officer of the
sub-district or the DTO, all those patients who have completed their
prescribed treatment regimen.
The Medical Officer (MO) at the health facility screens the patients and
sends those who are suspected of having TB for sputum smear
examination. Patients suspected of having pulmonary TB may also be
referred by private practitioners to the government services for diagnosis
and treatment.
Adult outpatients should be asked if they have cough for 3 weeks or more.
All persons who have cough for 3 weeks duration or longer should have 3
sputum smear examinations for acid-fast bacilli (AFB). Sputum smear
examination facility and anti-tuberculosis treatment are available free of
charge at government facilities.
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MODULE FOR SENIOR TREATMENT SUPERVISORS
The patient receives sputum containers and instructions for bringing out
sputum. He then provides the sputum samples which are examined in the
microscopy laboratory. If sputum microscopy is not available at the health
facility, the patients sputum is sent to the nearest microscopy centre, or
the patient himself may be referred to these centres if they are close by.
Three sputum samples are collected in two daysone spot specimen on
the first day, the patient is given a sputum container to bring one early
morning specimen the next day and another spot specimen is collected
when he comes to deliver the second specimen.
The health worker is responsible for making sure that after the sputum is
collected, it is taken to the laboratory as soon as possible. Local
arrangements should be made for transport of specimens to the
microscopy centre and of the results of sputum smear examinations from
the microscopy centre back to the treating physician. Guidelines for
transport of sputum specimens are given in the Manual for Laboratory
Technicians.
Patients with only one positive smear result are referred to the
nearest X-ray facility. Of these, patients who have chest X-ray compatible
with TB as diagnosed by an MO are considered to be suffering from TB
and are registered as smear-positive cases.
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PART 1: ENSURING PROPER TREATMENT
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3 Sputum smears
Antibiotics
12 weeks
X-ray Symptoms
persist
TB Negative for TB
X-ray
Negative for TB TB
Sputum-positive TB Sputum-negative TB
Non-TB
➠
➠
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PART 1: ENSURING PROPER TREATMENT
* The number before the letters refers to the number of months of treatment. The
subscript after the letters refers to the number of doses per week. H: Isoniazid (600
mg), R: Rifampicin (450 mg), Z: Pyrazinamide (1500 mg), E: Ethambutol (1200 mg), S:
Streptomycin (750 mg). Patients who weigh more than 60 kg receive additional
rifampicin 150 mg. Patients more than 50 years old and those who weigh less than 30
kg receive streptomycin 500 mg. Patients in categories I and II who have a positive
sputum smear at the end of the initial intensive phase receive an additional month of
intensive phase treatment.
** Examples of seriously ill extra-pulmonary TB cases are meningitis, disseminated TB,
tuberculous pericarditis, peritonitis, bilateral or extensive pleurisy, spinal TB with
neurological complications and intestinal and genito-urinary TB.
*** In rare and exceptional cases, patients who are sputum smear-negative or who have
extra-pulmonary disease can have Relapse or Failure. This diagnosis in all such cases
should always be made by an MO and should be supported by culture or histological
evidence of current, active tuberculosis. In these cases, the patient should be categorized
as Other and given Category II treatment.
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MODULE FOR SENIOR TREATMENT SUPERVISORS
The PHW (or PHC staff) records the drug administration in the
Tuberculosis Treatment Card at the time of directly observed intake of
drugs, and refers the patient to the microscopy unit when follow-up
sputum smear examinations are due. He also enquires about any reaction
to the drugs and if necessary, refers the patient to the MO.
During the continuation phase the patients collect drugs from the centre
(or from the PHW) on a weekly basis, and must present at the time of
next weeks collection the empty strip/blister pack of the drugs consumed.
When the patient comes to collect the drug every week during the
continuation phase, the first dose must be administered under direct
observation.
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PART 1: ENSURING PROPER TREATMENT
Impaired vision Ethambutol (E) STOP treatment, refer patient for evaluation
Ringing in Streptomycin (S) STOP streptomycin, refer patient for evaluation
the ears
Loss of hearing Streptomycin (S) STOP streptomycin, refer patient for evaluation
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MODULE FOR SENIOR TREATMENT SUPERVISORS
Patient flow
The MO of the Peripheral Health Institution (PHI) educates the patient
about the disease. The MO also determines the DOTS centre which would
be most convenient to the patient after discussing with him and arranges
for his treatment there. The original Tuberculosis Treatment Card is
maintained at the PHC or CHC where the patient was diagnosed as
having tuberculosis.
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PART 1: ENSURING PROPER TREATMENT
The health worker should discuss problems with the patient and find
ways of preventing him from defaulting. He should convince the patient
that cure depends on regular intake of drugs and convey the same
message to his relatives so that they take an interest and ensure that the
patient regularly takes his drug. The health worker should discuss with
the patient where and what time he would prefer to take his treatment
and all possible efforts should be made to adjust to the convenience of the
patient. The patient should not be blamed. Try to understand his
difficulties and then motivate accordingly. It is best to negotiate with the
patient a plan for cure.
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MODULE FOR SENIOR TREATMENT SUPERVISORS
CAT I 8 weeks (24 doses) 18 weeks (54 doses) 26 weeks (78 doses)
CAT II 12 weeks (36 doses) 22 weeks (66 doses) 34 weeks (102 doses)
CAT III 8 weeks (24 doses) 18 weeks (54 doses) 26 weeks (78 doses)
CAT I 12 weeks (36 doses) 18 weeks (54 doses) 30 weeks (90 doses)
CAT II 16 weeks (48 doses) 22 weeks (66 doses) 38 weeks (114 doses)
*
CAT Ipositive at 2 months CAT IIpositive at 3 months
For example, if a patient being treated under CAT I misses the 23rd dose
of the intensive phase, but is given that dose on the following day, this
would be recorded as follows:
April 22 23 24
✓ ✓ ✓ S X S
If, on the other hand, the dose is missed and the patient does not report
to the health facility the next day, then the dose is given on the next
scheduled day, as follows:
April 22 23 24
✓ ✓ S ✓ X S
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PART 1: ENSURING PROPER TREATMENT
In the same manner, if the patient misses a weekly drug collection in the
continuation phase, the treatment is given and recorded as follows:
April 17 18
X S SX
During the continuation phase, if the patient is late by a single day for
drug collection, the dose may be given and other doses taken as
scheduled. If the patient is late by two days or more from the date on
which he was scheduled to have the first directly observed dose of the
weekly blister pack and collects drugs for the remainder of the week, the
treatment is given and recorded as follows:
April 16 17 18
X S X S X
Tuberculosis Treatment Cards should be arranged according to the day of
scheduled observation and the phase of treatment (i.e. intensive phase and
continuation phase). When the patient swallows the medication under
direct observation, the Tuberculosis Treatment Card should be placed after
the divider for the next scheduled observation (e.g. from Monday to
Wednesday during the intensive phase). In this manner, the Tuberculosis
Treatment Cards of patients who do not present for treatment will be
apparent on the same day, facilitating appropriate action for their
retrieval.
Sometimes, a patient may stop taking his drugs. This can happen when a
patient does not understand that he needs to take ALL his drugs for the
full duration of treatment. When such a patient returns to the treatment
unit, the health worker must get the patient back on treatment. The
treatment prescribed depends on the type of patient, the duration of
treatment, the duration of interruption of treatment, and whether he is
smear-positive or smear-negative when he returns for treatment. Consult
the MO-TC for management of such patients.
The reason any dose has been missed, and the actions taken to return the
patient to treatment should be recorded in the Remarks column of the
Tuberculosis Treatment Card. If the interruption of treatment is for 2
weeks or more, refer to the tables in Annexure III for management of the
patient.
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MODULE FOR SENIOR TREATMENT SUPERVISORS
For patients who had positive smears at the time of diagnosis, 2 sputum
specimens are taken for follow-up sputum smear examinations at three
specified intervals: at the end of the intensive phase, 2 months into the
continuation phase, and at the end of treatment. Out of 2 sputum
specimens examined if 1 is positive for AFB, the patient is smear-positive.
If both specimens are positive for AFB, the highest number associated
with the positive smear results (for example 3+) is written on the
patients Tuberculosis Treatment Card next to the appropriate month. If
both specimens are negative for AFB, the patient is smear-negative and
NEG is recorded next to the appropriate month.
Any patient treated with Category I or Category III, who has a positive smear at 5, 6 or 7 months of
treatment should be considered a Failure and started on Category II treatment afresh.
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PART 1: ENSURING PROPER TREATMENT
Smear
Month Date Lab No. result Weight
2/3 /3 4 1+ 45 Kg
17 /4 16 4
16 23 NE
G
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MODULE FOR SENIOR TREATMENT SUPERVISORS
The months when the patient will be administered drugs during the
intensive phase are written under the Month column in the drug
collection table at the bottom of the Tuberculosis Treatment Card. The
appropriate day (131) is ticked (✓) after the drugs are administered to
the patient on alternate days, thrice a week.
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PART 1: ENSURING PROPER TREATMENT
The months when the patient will be collecting his drugs during the
continuation phase are written under the Month column in a table at the
back of the Tuberculosis Treatment Card. An X is entered on the day
(131) the drugs were swallowed under direct observation. A line is drawn
through the remaining days of the week to indicate that the drugs for the
remaining period of the week have been given.
RECORD REMARKS
Any comment about the patient can be written in this space. Examples of
types of remarks are:
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MODULE FOR SENIOR TREATMENT SUPERVISORS
During your initial contact with a patient, discuss health education issues
with him, and, if possible, with his family. Communicate health education
messages including:
● the infectious nature of tuberculosis
● the treatment prescribed to cure him
● the type of drugs he will be taking
● importance of screening of symptomatic contacts of smear-positive cases
● the importance of directly observed treatment
● the necessity of sputum smear examinations during treatment
● completing the full course of prescribed treatment
You and the other staff should emphasize to the patient the necessity of
direct observation of every dose of drugs taken during the intensive phase
and the first dose of the weekly blister pack during the continuation
phase. Also explain the importance of sputum smear examination at the
end of 2(3) months and at the completion of treatment.
Reassure the patient that anti-TB drugs are generally safe. Counsel them
that their urine and tears may turn orange-red as a result of one of the
pills, but that this is harmless and normal and will stop when they stop
taking the drugs. Explain that to ensure cure, they need to take
medicines under direct observation.
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PART 1: ENSURING PROPER TREATMENT
The topics that you initially need to discuss with the patient are as
follows:
● What is tuberculosis?
Explain in simple terms that tuberculosis is caused by a bacteria, or
germ, and affects any part of the patients body (for example tuberculosis
of the lungs). Reassure the patient that if he takes the prescribed
treatment for the complete period, tuberculosis is curable.
● Treatment of tuberculosis
Explain general information about the patients treatment:
duration of treatment
frequency of his visits to the health unit for taking treatment
the place he will receive treatment
treatment is free of charge at government centres.
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MODULE FOR SENIOR TREATMENT SUPERVISORS
tiredness
fever especially with rise in temperature in the evenings
night sweats
chest pain
shortness of breath
loss of appetite
coughing up blood-stained sputum
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PART 1: ENSURING PROPER TREATMENT
If the health worker does not properly administer the drugs, inform him
about the proper procedure.
Since it is more likely that the health worker will properly administer
drugs in your presence, another option is to meet with the patient in
private to determine if he is receiving the correct number and type of
drugs. To do this, refer to the patients Tuberculosis Treatment Card to
check the drugs he should be taking. Then, in private, ask the patient to
describe how he is receiving the drugs. If you cannot determine from the
patients response whether the health worker is properly administering
the drugs, ask the patient specific questions, such as:
°● How many tablets are you receiving?
°● What do the tablets look like?
°● When are you given the tablets?
°● How are you given the tablets?
°● Do you have to pay for the medicines?
It is very important to make sure that each patient receives the correct
number and type of drugs, especially during the intensive phase of
treatment when the patients sputum should convert from smear-positive
to smear-negative. There are many reasons why patients may not receive
the correct number and types of drugs. Some of them are as follows:
● health workers may not have directly observed the intake of drugs
● health workers may have forgotten to give patients all their tablets or
may have given them the wrong number of tablets
● injections may not have been given to patients who were prescribed
streptomycin
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MODULE FOR SENIOR TREATMENT SUPERVISORS
● health workers may not have given the tablets to the patients before
the injection
● health workers may have only given certain drugs to patients they
like, for whatever reason
● health workers may have made their patients pay for their drugs, and
therefore, the patients without money did not receive all the prescribed
drugs.
If you discover that some patients are not properly receiving their drugs,
speak with the health worker who is responsible for administering the
drugs. Stress the importance of patients receiving the correct number and
types of drugs during the intensive phase of treatment so they can
convert from smear-positive to smear-negative.
* Risk of spread of infection depends on the level of infectiousness of the patient and
the duration and intensity of contact. Most TB patients are not highly infectious and
therefore contracting infection requires prolonged direct contact with a smear-positive
patient who is not on effective treatment. Patients put on effective treatment rapidly
become non-infectious and are not a risk to others. A patient on regular and
effective treatment, particularly one on directly observed treatment, presents
virtually no risk of infection. The highest risk is from patients who are undiagnosed
and not on treatment.
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PART 1: ENSURING PROPER TREATMENT
Takes too much ● TB can be cured if you take medicine now, and you
time to come for will not need to worry about it again.
treatment ● The first phase is only 24 doses (36 for Category II
patients), after which direct observation will be once a
week.
Too many pills ● TB is caused by a strong germ. Many pills are needed to
get rid of it completely.
● This is one reason why coming here to take treatment is
important.
● There will be fewer pills after the first phase of
treatment.
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MODULE FOR SENIOR TREATMENT SUPERVISORS
Medicine causes ● This happens to some people who take these effective
sleepiness, nausea medicines. There is however no need to worry.
● The sleepiness and nausea will usually stop after a few
days or weeks when you get accustomed to taking the
medicine.
Not necessary to come ● By taking treatment under direct observation, any
for direct observation problem will be easily and quickly identified and brought
to the attention of the MO.
● By taking treatment under direct observation, correct
doses of all medications will be assured.
● In India and many other countries, this is the only
way to take medicine that has been proven to cure
almost all patients.
Medicine is not ● These are the safest and most effective medicines
effective available to treat TB anywhere in the world.
● Almost all patients who take their medicines as
prescribed are cured.
During supervisory visits to the health units, review the front part of the
Tuberculosis Treatment Cards for all patients in the intensive phase of
treatment. Check whether a visit was made to the patients home to
verify the address prior to starting treatment, or at most one week after
the initiation of treatment. Verify that each patient came to the health
unit to take his drugs at the correct times. If a patient did not come to
take his drugs for one day, the box on that particular day of the
Tuberculosis Treatment Card will be blank.
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PART 1: ENSURING PROPER TREATMENT
Tuberculosis Treatment Card. See if there are any remarks health workers
might have written (in the Remarks section) to suggest why the patient
has not taken his drugs. If there is no indication regarding the reasons
for the patients absence, a health worker should go to the patients
residence to trace this patient and get him back under treatment. If he
cannot find the patient, he should locate the patients contact person
whose name and address is listed on the patients Tuberculosis Treatment
Card. The contact person might know where the patient is currently
living.
After drug administration, health workers should look through all the
Tuberculosis Treatment Cards of the patients who were due to come on
that particular day and put aside any cards of patients who have not
come for treatment. A health worker should trace these patients
immediately and try to get them back under treatment.
Also, during the supervisory visits, review the back of the Tuberculosis
Treatment Cards for all patients in the continuation phase of treatment.
Verify that each patient came to the health unit to collect his drugs on
time. If a box on the last row is blank, determine whether it has been
one week since the patient was supposed to collect his drugs. If the
patient is one week late in collecting his drugs, look for any remarks
health workers might have written (in the Remarks section) indicating
the reasons why the patient has not collected his drugs. A health worker
should trace this patient if there is no indication of a reason for the
patients absence.
During supervisory visits to the hospitals and health units within your
sub-district, make sure the health workers are using sterile needles and
syringes. When health workers administer streptomycin injections during
the intensive phase of treatment, they must always use sterile syringes
and needles for each patient. Unsterile syringes and needles may
transmit infection. If syringes and needles are not properly
sterilized, the risk of transmission of the deadly HIV infection is
high. In areas with high prevalence of HIV infection disposable
needles and syringes should be used.
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MODULE FOR SENIOR TREATMENT SUPERVISORS
Children who have family members suffering from tuberculosis can most
likely become infected. The infection may develop later into tuberculosis.
Some children may develop a very serious disease and may die if they are
not diagnosed and treated.
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PART 1: ENSURING PROPER TREATMENT
ANNEXURE I
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DEFINITIONS: THE REVISED NATIONAL TUBERCULOSIS CONTROL PROGRAMME ANNEXURE II
ANNEXURE III
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PART 1: ENSURING PROPER TREATMENT
* A patient must complete all 24 doses of the initial intensive phase. For example, if a patient has to continue
his previous treatment and he took 1 month of treatment (12 doses) before interrupting, he will have to take
1 more month (12 doses) of the intensive phase treatment. He will then start the continuation phase of
treatment.
** A patient who must start again will restart treatment from the beginning.
*** Although this patient does not strictly fit the definition of default, default most closely describes the outcome
of this patient, although at re-registration he should be categorized as Other.
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First printing, June 1998
Second printing, July 1999