102+ Useful Excel Formulas Cheat Sheet PDF + Free Download

Excel Sheet
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Publish date: 22 Sep 2021

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If you want to be a power user of MS Excel, you must master the most useful Excel formulas of Excel. To be frank, it is not an easy task for all as the
functions are a lot in numbers.

One trick can help you!

Let me share the trick that I used and still use to master the formulas: I used to revise 5-10 Excel formulas every day before start working anything with
Excel. This revision makes a permanent image of the formulas in my brain. Then wherever I see the name of an Excel formula, I can quickly remember its
syntax and uses. This helps me a lot while I am trying to solve an Excel problem with formulas. You can use this trick to master anything complex, not only
Excel formulas.

In this PDF, I am sharing the most useful 102+ Excel formulas with syntax and examples.

B. N.: I did not include here the specialized formulas for Engineering, Statistical, Web, etc. uses.

Excel Formulas with Examples in an Excel Sheet (Free Download .xlsx File)
I have documented all the above Excel formulas in a single Excel sheet so that you can tweak the formulas to understand and practice it better.

Click here to download the .xlsx file

102 Most Useful Excel Formulas with Examples

A. IS FUNCTIONS
1. ISBLANK
=ISBLANK(value)

If a cell is blank, it returns TRUE. If a cell is not blank, it returns FALSE.

2. ISERR
=ISERR(value)

Checks whether a value is an error (#VALUE!, #REF!, #DIV/0!, #NUM!, #NAME?, or #NULL!) excluding #N/A, and returns TRUE or FALSE
3. ISERROR
ISERROR(value)

Checks whether a value is an error (#N/A, #VALUE!, #REF!, #DIV/0!, #NUM!, #NAME?, or #NULL!), and returns TRUE or FALSE

4. ISEVEN
ISEVEN(value)

Returns TRUE if the number is even

5. ISODD
ISODD(value)

Returns TRUE if the number is odd

6. ISFORMULA
ISFORMULA(value)

Checks whether a reference is to a cell containing a formula, and returns TRUE or FALSE

7. ISLOGICAL
ISLOGICAL(value)

Checks whether a value is a logical value (TRUE or FALSE), and returns TRUE or FALSE

8. ISNA
ISNA(value)

Checks whether a value is #N/A, and returns TRUE or FALSE

9. ISNUMBER
ISNUMBER(value)

Checks whether a value is a number, and returns TRUE or FALSE

10. ISREF
ISREF(value)

Checks whether a value is a reference, and returns TRUE or FALSE

11. ISTEXT
ISTEXT(value)

Checks whether a value is text, and returns TRUE or FALSE

12. ISNONTEXT
ISNONTEXT(value)

Checks whether a value is not text (blank cells are not text), and returns TRUE or FALSE

B. CONDITIONAL FUNCTIONS
13. AVERAGEIF
AVERAGEIF(range, criteria, [average_range])

Finds average (arithmetic mean) for the cells specified by a given condition or criteria
14. SUMIF
SUMIF(range, criteria, [sum_range])

Adds the cells specified by a given condition or criteria

15. COUNTIF
COUNTIF(range, criteria)

Counts the number of cells within a range that meet the given condition
16. AVERAGEIFS
AVERAGEIFS(average_range, criteria_range1, criteria1, [criteria_range2, criteria2], …)

Finds average (arithmetic mean) for the cells specified by a given set of conditions or criteria
17. SUMIFS
SUMIFS(sum_range, criteria_range1, criteria1, [criteria_range2, criteria2], …)

Adds the cells specified by a given set of conditions or criteria

18. COUNTIFS
COUNTIFS(criteria_range1, criteria1, [criteria_range2, criteria2], …)

Counts the number of cells specified by a given set of conditions or criteria

19. IF
IF(logical_test, [value_if_true], [value_if_false]

Checks whether a condition is met, and returns one value if TRUE, and another value is FALSE

20. IFERROR
IFERROR(value, value_if_error)

Returns value_if_error if expression is an error and the value of the expression itself otherwise
21. IFNA
IFNA(value, value_if_na)

Returns the value you specify if the expression resolves to #N/A, otherwise returns the result of the expression

C. MATHEMATICAL FUNCTIONS
22. SUM
SUM(number1, [number2], [number3], [number4], …)

Adds all the numbers in a range of cells

23. AVERAGE
AVERAGE(number1, [number2], [number3], [number4], …)

Returns the average (arithmetic means) of its arguments, which can be numbers or names, arrays, or references that contain numbers
24. AVERAGEA
AVERAGEA(value1, [value2], [value3], [value4], …)

Returns the average (arithmetic means) of its arguments, evaluating text and FALSE in arguments as 0; TRUE evaluates as 1. Arguments can be numbers,
names, arrays, or references.

25. COUNT
COUNT(value1, [value2], [value3], …)
26. COUNTA
COUNTA(value1, [value2], [value3], …)

Counts the number of cells in a range that are not empty

27. MEDIAN
MEDIAN(number1, [number2], [number3], …)

Returns the median, or the number in the middle of the set of given numbers
28. SUMPRODUCT
SUMPRODUCT(array1, [array2], [array3], …)

Returns the sum of the products of corresponding ranges or arrays

29. SUMSQ
SUMSQ(number1, [number2], [number3], …)

Returns the sum of the squares of the arguments. The arguments can be numbers, arrays, names, or references to cells that contain numbers
30. COUNTBLANK
COUNTBLANK(range)

Counts the number of empty cells in a range

31. EVEN
EVEN(number)

Rounds a positive number up and negative number down to the nearest even integer
32. ODD
ODD(number)

Rounds a positive number up and negative number down to the nearest odd integer.

33. INT
INT(number)

Rounds a number down to the nearest integer

34. LARGE
LARGE(array, k)

Returns the k-th largest value in a data set. For example, the fifth largest number
35. SMALL
SMALL(array, k)

Returns the k-th smallest value in a data set. For example, the fifth smallest number

36. MAX & MAXA

MAX(number1, [number2], [number3], [number4], …)

Returns the largest value in a set of values. Ignores logical values and text

MAXA(value1, [value2], [value3], [value4], …)

Returns the largest value in a set of values. Does not ignore logical values and text. MAXA function evaluates TRUE as 1, FALSE as 0 and any Text value as 0.
Empty cells are ignored
37. MIN & MINA
MIN(number1, [number2], [number3], [number4], …)

Returns the smallest number in a set of values. Ignores logical values and text

MINA(value1, [value2], [value3], [value4], …)

Returns the smallest value in a set of values. Does not ignore logical values and text. MAXA function evaluates TRUE as 1, FALSE as 0 and any Text value as
0. Empty cells are ignored
38. MOD
MOD(number, divisor)

Returns the remainder after a number is divided by a divisor

39. RAND
RAND()

Returns a random number greater than or equal to 0 and less than 1, evenly distributed (changes on recalculation)
40. RANDBETWEEN
RANDBETWEEN(bottom, top)

Returns a random number between the numbers you specify

41. SQRT
SQRT(number)

Returns the square root of a number

42. SUBTOTAL
SUBTOTAL(function_num, ref1, [ref2], [ref3], …)

Returns a subtotal in a list or database

D. FIND & SEARCH FUNCTIONS
43. FIND
FIND(find_text, within_text, [start_num])

Returns the starting position of one text string within another text string. FIND is case-sensitive

44. SEARCH
SEARCH(find_text, within_text, [start_num])

Returns the number of the character at which a specific character or text string is first found, reading left to right (not case-sensitive)
45. SUBSTITUTE
SUBSTITUTE(text, old_text, new_text, [instance_num])

Replaces existing text with new text in a text string

46. REPLACE
REPLACE(old_text, start_num, num_chars, new_text)

Replaces part of a text string with different text string

E. LOOKUP FUNCTIONS
47. MATCH
MATCH(lookup_value, lookup_array, [match_type])

Returns the relative position of an item in an array that matches a specified value in a specified order

48. LOOKUP
LOOKUP(lookup_value, lookup_vector, [result_vector])

Looks up a value either from a one-row or one-column range or from an array. Provided for backward compatibility
49. HLOOKUP
HLOOKUP(lookup_value, table_array, row_index_num, [range_lookup])

Looks for a value in the top row of a table or array of values and return the value in the same column from a row you specify

50. VLOOKUP
VLOOKUP(lookup_value, table_array, col_index_num, [range_lookup])

Looks for a value in the leftmost column in a table, then returns a value in the same row from a column you specify. By default, the table must be sorted in
an ascending order
F. REFERENCE FUNCTIONS
51. ADDRESS
ADDRESS(row_num, column_num, [abs_num], [a1], [sheet_text])

Creates a cell reference as text, given specified row and column numbers

52. CHOOSE
CHOOSE(index_num, value1, [value2], [value3], …)

Chooses a value or action to perform from a list of values, based on an index number
53. INDEX
Array Form: INDEX(array, row_num, [column_num])

Return the value of a specified cell or array of cells

Reference Form: INDEX(reference, row_num, [column_num], [area_num])

Returns a reference to specified cells

54. INDIRECT
INDIRECT(ref_text, [a1])

Returns the reference specified by a text string

55. OFFSET
OFFSET(reference- rows, cols, [height], [width])

Returns a reference to a range that is a given number of rows and columns from a given reference
G. DATE & TIME FUNCTIONS
56. DATE
DATE(year, month, day)

Returns the number that represents the date in Microsoft Excel date-time code

57. DATEVALUE
DATEVALUE(date_text)

Converts a date in the form of text to a number that represents the date in the Microsoft Excel date-time code
58. TIME
TIME(hour, minute, second)

Converts hours, minutes, and seconds given as numbers to an Excel serial number, formatted with a time format

59. TIMEVALUE
TIMEVALUE(time_text)

Converts a text time to an Excel serial number for a time, a number from 0 (12:00:00 AM) to 0.999988424 (11:59:59 PM). Format the number with a time
format after entering the formula
60. NOW
NOW()

Returns the current date and time formatted as a date and time

61. TODAY
TODAY()

Returns the current date formatted as a date

62. YEAR(), MONTH(), DAY(), HOUR(), MINUTE(), SECOND()
YEAR(), MONTH(), DAY(), HOUR(), MINUTE() and SECOND() Functions

All these functions take one argument: serial_number

63. WEEKDAY
WEEKDAY(serial_number, [return_type])

Returns a number from 1 to 7 identifying the day of the week from a date
64. DAYS
DAYS(end_date, start_date)

Returns the number of days between the two dates

65. NETWORKDAYS
NETWORKDAYS(start_date, end_date, [holidays])

Returns the number of whole workdays between two dates

66. WORKDAY
WORKDAY(start_date, days, [holidays])

Returns the serial number of the date before or after a specified number of workdays

H. MISCELLANEOUS FUNCTIONS
67. AREAS
AREAS(reference)

Returns the number of areas in a reference. An area is range of contiguous cells or a single cell
68. CHAR
CHAR(number)

Returns the character specified by the code number from the character set for your computer

69. CODE
CODE(text)

Returns a numeric code for the first character in a text string, in the character set used by your computer

70. CLEAN
CLEAN(text)

Removes all non-printable characters from text. Examples of Non-Printable Characters are: Tab, New Line characters. Their codes are 9 and 10.
71. TRIM
TRIM(text)

Removes all spaces from a text string except for single spaces between words

72. LEN
LEN(text)

Returns the number of characters in a text string

73. COLUMN() & ROW() Functions

COLUMN([reference])

Returns the column number of a reference

ROW([reference])

Returns the row number of a reference

74. EXACT
EXACT(text1, text2)

Checks whether two text strings are exactly the same, and returns TRUE or FALSE. EXACT is case-sensitive

75. FORMULATEXT
FORMULATEXT(reference)

Returns a formula as a string

76. LEFT(), RIGHT(), and MID() Functions
LEFT(text, [num_chars])

Returns the specified number of characters from the start of a text string

MID(text, start_num, num_chars)

Returns the characters from the middle of a text string, given a starting position and length

RIGHT(text, [num_chars])

Returns the specified number of characters from the end of a text string
77. LOWER(),
LOWER(text)

Converts all letters in a text string to lowercase

PROPER(text)

Converts a text string to proper case; the first letter in each word in uppercase, and all other letters to lowercase

UPPER(text)

Converts a text string to all uppercase letters

78. REPT
REPT(text, number_times)

Repeats text a given number of times. Use REPT to fill a cell with a number of instances of a text string
79. SHEET
SHEET([value])

Returns the sheet number of the referenced sheet

80. SHEETS
SHEETS([reference])

Returns the number of sheets in a reference

81. TRANSPOSE
TRANSPOSE(array)

Converts a vertical range of cells to a horizontal range, or vice versa

82. TYPE
TYPE(value)

Returns an integer represnting the data type of a value: number = 1, text = 2; logical value = 4, error value = 16; array = 64
83. VALUE
VALUE(text)

Converts a text string that represents a number to a number

I. RANK FUNCTIONS
84. RANK
RANK(number, ref, [order])

This function is available for compatibility with Excel 2007 and other.

Returns the rank of a number in a list of numbers: its size relative to other values in the list
85. RANK.AVG
RANK.AVG(number, ref, [order])

Returns the rank of a number in a list of numbers: its size relative to other values in the list; if more than one value has the same rank, the average rank is
returned

86. RANK.EQ
RANK.EQ(number, ref, [order])

Returns the rank of a number in a list of numbers: its size relative to other values in the list; if more than one value has the same rank, the top rank of that
set of values is returned
J. LOGICAL FUNCTIONS
87. AND
AND(logical1, [logical2], [logical3], [logical4], …)

Checks whether all arguments are TRUE, and returns TRUE when all arguments are TRUE

88. NOT
NOT(logical)

Changes FALSE to TRUE, or TRUE to FALSE

89. OR
OR(logical1, [logical2], [logical3], [logical4], …)

Checks whether any of the arguments is TRUE, and returns TRUE or FALSE. Returns FALSE only when all arguments are FALSE

90. XOR
XOR(logical1, [logical2], [logical3], …)

Returns a logical 'Exclusive Or' of all arguments

Thanks for reading this material. Your comments and feedbacks are highly appreciated. Let us know if you have any suggestions to make this more useful.

Khan Muhammad Kawser Ahmed

Founder ExcelDemy

Dated: 22 Sep 2021

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