Olongapo City Sports Complex, Donor St.

,
East Tapinac, Olongapo City
[email protected]

EVENT REPORT

Webinar Title: “Setting up SOHO Network using Cisco Packet Tracer”

A. PRE-EVENT ACTIVITIES

The team identified the working committee that will handle this webinar. Below is
the working committee organized by the team:

GROUP MEMBER RESPONSIBILITY

Facilitator
Advincula, Jenella Documentation (Attendance & Evaluation
Form)
Gonzaga, Johncel Anjoe Facilitator
Documentation (Certificates)
Facilitator
Legaspi, Mark Anthony Documentation (Event Poster &
Programme)
Technical (Webinar Recording)
Facilitator
Rios, Amiel Webinar Host
Documentation (Facebook Live &
Certificates)
Facilitator
Documentation (Attendance & Evaluation
Soriano, Tia Mae Kathlyn Form)
Technical (Webinar Recording &
Screenshots)
Uy, Allen Eduard Facilitator
Resource Speaker
Table 1: Working Committee for the webinar “Setting up SOHO Network using Cisco Packet Tracer”

As the team finished the lineup of the working committee, they agreed that this
webinar will be held on October 7, 2021 at 9:00am where all of the team members are
available. Below is the timetable of the preparation the team had conducted:
 Olongapo City Sports Complex, Donor St.,
East Tapinac, Olongapo City
[email protected]

DATE ACTIVITY TEAM MEMBER

RESPONSIBLE
October 3, 2021 Creation of Team Logo Rios, Amiel
Creation and Sending of
Webinar Proposal to the Legaspi, Mark Anthony
October 4, 2021 CCS Dean
Creation of e-Certificates Gonzaga, Johncel Anjoe
(layout) Rios, Amiel
Creation of Registration &
Evaluation Forms via Soriano, Tia Mae Kathlyn
Google Forms
Creation of the PowerPoint
presentation for the main Uy, Allen Eduard
October 5, 2021 webinar
Creation of the Event Legaspi, Mark Anthony
Poster & Programme
Dissemination of the
Webinar Event through Rios, Amiel
Facebook post
Creation of the PowerPoint
presentation for the whole Legaspi, Mark Anthony
October 6, 2021 webinar
Sending of the webinar
details to the participants Legaspi, Mark Anthony
through Gmail
Monitored the attendees Advincula, Jenella
and the evaluation form Soriano, Tia Mae Kathlyn
Creation of a separate
Google Drive folder (for Soriano, Tia Mae Kathlyn
October 7, 2021 (after the documentation)
webinar) Creation of Gmail account Rios, Amiel
named after the team
Sending of Thank you
emails to the participants Legaspi, Mark Anthony
together with the e-
Certificates
 Olongapo City Sports Complex, Donor St.,
East Tapinac, Olongapo City
[email protected]

Creation of the Group Uy, Allen Eduard

Documentation
Table 2: Timetable for the webinar “Setting up SOHO Network using Cisco Packet Tracer”

For the program of the webinar, the team had a hard time brainstorming on what
topic to tackle. The team think of Programming and Networking to be the topics of choice.
Mr. Allen Eduard Uy then obtrude himself to be the resource speaker, and chose
Networking since he is somehow knowledgeable on that field. He then decided to tackle
“Setting up SOHO Network using Cisco Packet Tracer” to share what he had
experienced when he took the TESDA NCII Certification for Computer Systems Servicing.
The learning objectives of this webinar are as follows:

 Familiarize students on the environment of Cisco Packet Tracer;

 Apply basic networking knowledge on Cisco Packet Tracer; and
 Simulate the SOHO network setup that is used when you want to get CSS NCII
Certificate from TESDA

For the budget, we did not set any because the resource speaker is one of the team
members. For the venue, since during the time this webinar is conducted, the world is still
coping with the pandemic. The team decided to conduct it via Google Meet and will also
be livestreamed on Facebook. For the registration and evaluation forms, the team created
it via Google Forms. Below are the screenshots of the other pre-event activities the team
had done:
 Olongapo City Sports Complex, Donor St.,
East Tapinac, Olongapo City
[email protected]

Image 1: Webinar Promotion through Facebook post

 Olongapo City Sports Complex, Donor St.,
East Tapinac, Olongapo City
[email protected]

Image 2: Confirmation email sent to the participants together with the Event Poster & Programme

Image 3: Event Poster Image 4: Event Programme

B. ACTIVITIES ON THE DAY (DURING THE EVENT)

The day of the webinar has come. The team woke up early for the preparation. Mr.
Legaspi was the host of the Google Meet link and around 8:15am he made sure that the
meeting link is already open and ready to accept participants. Ms. Soriano made sure that
the opening prayer was to be played and had screenshots and recording for
documentation purposes. Mr. Rios was the host of the webinar and made sure that the
PowerPoint presentation will be presented, and also made sure that the webinar will be
streamed live on Facebook. Mr. Gonzaga monitored the Facebook livestream. Ms.
Advincula monitored the attendance. Mr. Uy was the resource speaker and made sure
that he will deliver his talk to everyone. Below are some of the screenshots during the
webinar:
Olongapo City Sports Complex, Donor St.,
East Tapinac, Olongapo City
[email protected]
Olongapo City Sports Complex, Donor St.,
East Tapinac, Olongapo City
[email protected]
Olongapo City Sports Complex, Donor St.,
East Tapinac, Olongapo City
[email protected]
 Olongapo City Sports Complex, Donor St.,
East Tapinac, Olongapo City
[email protected]

C. POST-EVENT ACTIVITIES

I. Overview of Planning and Activities Undertaken

As the team waits for the approval of the Dean of College of Computer Studies to
conduct this webinar, the team already created both the registration and evaluation forms
in Google Forms beforehand. The team agreed that they will conduct the webinar via
Google Meet and will be streamed live on Facebook. When the day the team received the
approval, they then started the preparation by creating the poster for the dissemination
of the webinar event through Facebook post together with the link of the registration
form. The team also created the e-Certificates to be given to those participants who will
tune in to the webinar until the end. As the day of the registration came to an end, a total
of 33 participants registered for the said webinar.

One day before the webinar day, a confirmation email was sent to the participants
together with the event programme, Google Meet link, and a few reminders. On the same
day, the team also conducted a dry run in preparation for the webinar.
 Olongapo City Sports Complex, Donor St.,
East Tapinac, Olongapo City
[email protected]

During the day of the webinar, the team started to accept the participants on the
Google Meet room 15-20 minutes before the start. Before the team proceeded to the
webinar proper, they started the program with a prayer, introduced the resource speaker
(Mr. Allen Eduard Uy), and then the resource speaker started to discuss the topic and
proceeded to the demonstration afterwards. As the resource speaker ended his talk, one
member of the team provided the link of the evaluation form on the chat box for the
participants’ feedback on the organized webinar.

After the webinar, the team created a Gmail account named after the team name
and used it on sending a thank you email to the participants together with the e-
Certificates.

II. Summary of the Evaluation Forms

After the webinar proper, one member of the team provided the link of the
evaluation form on the chat box of the Google Meet room for the participants’ feedback
on the organized webinar. As all of the participants already responded to the evaluation
form we sent, here is the summary:

From 1-5, how would you rate the overall

webinar experience?

15%

4
5
85%

Figure 1: Summary of Evaluation Forms (Question #1)

 Olongapo City Sports Complex, Donor St.,
East Tapinac, Olongapo City
[email protected]

Out of 33 responses, 5 people (15.2%) rated the team’s organized webinar as 4,

and 28 people (84.8%) rated it as 5

What topics would you like to learn on our next webinar? (33 responses)
 Cybersecurity  Network Troubleshooting
 Data Mining  PHP
 Basics of Web Designing  VLAN Management
 LAN Switching Technologies  WAN Configuration
 more about SOHO  System and Network
 Java Administration
 Ethical Hacking  more about Cisco
 Topics related to AI (Artificial  more about Networking
Intelligence)  Programming
Table 3: Summary of Evaluation Forms (Question #2)

The team just summarized all the topics suggested by the participants. Majority
of the participants wants to have a webinar still connected to Networking.

III. Lessons learnt to support future planning

The team realized that hosting and organizing a webinar is not as easy as everyone
thought. From planning up to the day when the webinar came, it was not easy. Conducting
and organizing a webinar really needs a lot of time to prepare or plan to make it happen.
You need to plan it ahead of time for it to be smooth and at least free from technical
difficulties.

Below are the other screenshots on the post-event activities the team had done:
 Olongapo City Sports Complex, Donor St.,
East Tapinac, Olongapo City
[email protected]

Sample e-Certificate

The email containing the e-Certificate and greetings from the team