Conference Template Letter
Conference Template Letter
*Note: Sub-titles are not captured in Xplore and should not be used
line 1: 1st Given Name Surname line 1: 2nd Given Name Surname line 1: 3rd Given Name Surname line 1: 4th Given Name Surname
line 2: dept. name of line 2: dept. name of line 2: dept. name of line 2: dept. name of
organization (of Affiliation) organization (of Affiliation) organization (of Affiliation) organization (of Affiliation)
line 3: name of organization (of line 3: name of organization (of line 3: name of organization (of line 3: name of organization (of
Affiliation) Affiliation) Affiliation) Affiliation)
line 4: City, Country line 4: City, Country line 4: City, Country line 4: City, Country
line 5: email address or ORCID line 5: email address or ORCID line 5: email address or ORCID line 5: email address or ORCID
Abstract—This electronic document is a “live” template and measurement and others are deliberate, using specifications that
already defines the components of your paper [title, text, heads, anticipate your paper as one part of the entire proceedings, and
etc.] in its style sheet. *CRITICAL: Do Not Use Symbols, Special not as an independent document. Please do not revise any of
Characters, Footnotes, or Math in Paper Title or Abstract. the current designations.
(Abstract)
III. PREPARE YOUR PAPER BEFORE STYLING
Keywords—component, formatting, style, styling, insert (key
words) Before you begin to format your paper, first write and save
the content as a separate text file. Complete all content and
I. INTRODUCTION (HEADING 1) organizational editing before formatting. Please note sections
A-D below for more information on proofreading, spelling and
This template, modified in MS Word 2007 and saved as a
grammar.
“Word 97-2003 Document” for the PC, provides authors with
most of the formatting specifications needed for preparing Keep your text and graphic files separate until after the text
electronic versions of their papers. All standard paper has been formatted and styled. Do not use hard tabs, and limit
components have been specified for three reasons: (1) ease of use of hard returns to only one return at the end of a paragraph.
use when formatting individual papers, (2) automatic Do not add any kind of pagination anywhere in the paper. Do
compliance to electronic requirements that facilitate the not number text heads-the template will do that for you.
concurrent or later production of electronic products, and (3)
conformity of style throughout a conference proceedings. A. Abbreviations and Acronyms
Margins, column widths, line spacing, and type styles are built- Define abbreviations and acronyms the first time they are
in; examples of the type styles are provided throughout this used in the text, even after they have been defined in the
document and are identified in italic type, within parentheses, abstract. Abbreviations such as IEEE, SI, MKS, CGS, sc, dc,
following the example. Some components, such as multi- and rms do not have to be defined. Do not use abbreviations in
leveled equations, graphics, and tables are not prescribed, the title or heads unless they are unavoidable.
although the various table text styles are provided. The
B. Units
formatter will need to create these components, incorporating
the applicable criteria that follow. Use either SI (MKS) or CGS as primary units. (SI units
are encouraged.) English units may be used as
II. EASE OF USE secondary units (in parentheses). An exception would
be the use of English units as identifiers in trade, such
A. Selecting a Template (Heading 2) as “3.5-inch disk drive”.
First, confirm that you have the correct template for your
paper size. This template has been tailored for output on the Avoid combining SI and CGS units, such as current in
US-letter paper size. If you are using A4-sized paper, please amperes and magnetic field in oersteds. This often leads
close this file and download the file “MSW_A4_format”. to confusion because equations do not balance
dimensionally. If you must use mixed units, clearly state
the units for each quantity that you use in an equation.
B. Maintaining the Integrity of the Specifications Do not mix complete spellings and abbreviations of
The template is used to format your paper and style the text. units: “Wb/m2” or “webers per square meter”, not
All margins, column widths, line spaces, and text fonts are “webers/m2”. Spell out units when they appear in text:
prescribed; please do not alter them. You may note “. . . a few henries”, not “. . . a few H”.
peculiarities. For example, the head margin in this template Use a zero before decimal points: “0.25”, not “.25”. Use
measures proportionately more than is customary. This “cm3”, not “cc”. (bullet list)
Identify applicable funding agency here. If none, delete this text box.
Figure Labels: Use 8 point Times New Roman for Figure Basic format for books:
labels. Use words rather than symbols or abbreviations when J. K. Author, “Title of chapter in the book,” in Title of His Published Book,
writing Figure axis labels to avoid confusing the reader. As an xth ed. City of Publisher, (only U.S. State), Country: Abbrev. of Publisher,
year, ch. x, sec. x, pp. xxx–xxx.
example, write the quantity “Magnetization”, or
“Magnetization, M”, not just “M”. If including units in the Examples:
[1] G. O. Young, “Synthetic structure of industrial plastics,” in
label, present them within parentheses. Do not label axes only Plastics, 2nd ed., vol. 3, J . Peters, E d . New Y o r k , NY,
with units. In the example, write “Magnetization (A/m)” or USA: McGraw-Hill, 1964, pp. 15–64.
“Magnetization {A[m(1)]}”, not just “A/m”. Do not label axes [2] W.-K. Chen, Linear Networks and Systems. Belmont,
with a ratio of quantities and units. For example, write CA, USA: Wadsworth, 1993, pp. 123–135.
“Temperature (K)”, not “Temperature/K”.
Basic format for periodicals:
ACKNOWLEDGMENT (Heading 5) J. K. Author, “Name of paper,” Abbrev. Title of Periodical, vol. x, no. x, pp.
xxx-xxx, Abbrev. Month, year, DOI. 10.1109.XXX.123456.
The preferred spelling of the word “acknowledgment” in Examples:
America is without an “e” after the “g”. Avoid the stilted [3] J. U. Duncombe, “Infrared navigation—Part I: An
expression “one of us (R. B. G.) thanks ...”. Instead, try “R. B. assessment of feasibility,” IEEE Trans. Electron Devices,
G. thanks...”. Put sponsor acknowledgments in the unnumbered vol. ED-11, no. 1, pp. 34–39, Jan. 1959,
footnote on the first page. 10.1109/TED.2016.2628402.
[4] E. P. Wigner, “Theory of traveling-wave optical laser,”
Phys. Rev.,
REFERENCES vol. 134, pp. A635–A646, Dec. 1965.
The template will number citations consecutively within [5] E. H. Miller, “A note on reflector arrays,” IEEE Trans.
brackets [1]. The sentence punctuation follows the bracket [2]. Antennas Propagat., to be published.
Refer simply to the reference number, as in [3]—do not use
“Ref. [3]” or “reference [3]” except at the beginning of a Basic format for reports:
J. K. Author, “Title of report,” Abbrev. Name of Co., City of Co., Abbrev.
sentence: “Reference [3] was the first ...” State, Country, Rep. xxx, year.
Number footnotes separately in superscripts. Place the Examples:
[6] E. E. Reber, R. L. Michell, and C. J. Carter, “Oxygen
actual footnote at the bottom of the column in which it was
absorption in the earth’s atmosphere,” Aerospace Corp., Los
cited. Do not put footnotes in the abstract or reference list. Use Angeles, CA, USA, Tech. Rep. TR-0200 (4230-46)-3, Nov.
letters for table footnotes. 1988.
[7] J. H. Davis and J. R. Cogdell, “Calibration program for the
Unless there are six authors or more give all authors’ 16-foot antenna,” Elect. Eng. Res. Lab., Univ. Texas,
names; do not use “et al.”. Papers that have not been published, Austin, TX, USA, Tech. Memo. NGL-006-69-3, Nov. 15,
even if they have been submitted for publication, should be 1987.
cited as “unpublished” [4]. Papers that have been accepted for
publication should be cited as “in press” [5]. Capitalize only Basic format for handbooks:
Name of Manual/Handbook, x ed., Abbrev. Name of Co., City of Co., Abbrev.
State, Country, year, pp. xxx-xxx.
Examples: http://www.lytera.de/Terahertz_THz_Spectroscopy.php?
[8] Transmission Systems for Communications, 3rd ed., id=home, Accessed on: Jun. 5, 2014
Western Electric Co., Winston-Salem, NC, USA, 1985, pp.
44–60. Basic format for computer programs and electronic documents
[9] Motorola Semiconductor Data Manual, Motorola (when available online):
Semiconductor Products Inc., Phoenix, AZ, USA, 1989. Legislative body. Number of Congress, Session. (year, month day). Number
of bill or resolution, Title. [Type of medium]. Available: site/path/file
Basic format for books (when available online): NOTE: ISO recommends that capitalization follow the accepted practice
J. K. Author, “Title of chapter in the book,” in Title of Published Book, xth ed. for the language or script in which the information is given.
City of Publisher, State, Country: Abbrev. of Publisher, year, ch.x, sec. x, pp. Example:
xxx–xxx. [Online]. Available: http://www.web.com
[20] U.S. House. 102nd Congress, 1st Session. (1991, Jan. 11).
Examples: H. Con. Res. 1, Sense of the Congress on Approval of
[10] G. O. Young, “Synthetic structure of industrial plastics,” in Military Action. [Online]. Available: LEXIS Library:
Plastics, vol. 3, Polymers of Hexadromicon, J. Peters, Ed., GENFED File: BILLS
2nd ed. New York, NY, USA: McGraw-Hill, 1964, pp. 15-
64. [Online]. Available: http://www.bookref.com. Basic format for patents (when available online):
[11] The Founders’ Constitution, Philip B. Kurland and Ralph Name of the invention, by inventor’s name. (year, month day). Patent Number
Lerner, eds., Chicago, IL, USA: Univ. Chicago Press, 1987. [Type of medium]. Available: site/path/file
[Online]. Available:
Example:
http://press-pubs.uchicago.edu/founders/
[21] Musical toothbrush with mirror, by L.M.R. Brooks. (1992,
[12] The Terahertz Wave eBook. ZOmega Terahertz Corp.,
May 19). Patent D 326 189
2014. [Online]. Available:
[Online]. Available: NEXIS Library: LEXPAT File: DES
http://dl.z-thz.com/eBook/zomega_ebook_pdf_1206_sr.pdf.
Accessed on: May 19, 2014.
[13] Philip B. Kurland and Ralph Lerner, eds., The Founders’ Basic format for conference proceedings (published):
Constitution. Chicago, IL, USA: Univ. of Chicago Press, J. K. Author, “Title of paper,” in Abbreviated Name of Conf., City of Conf.,
1987, Accessed on: Feb. 28, 2010, [Online] Available: Abbrev. State (if given), Country, year, pp. xxxxxx.
http://press-pubs.uchicago.edu/founders/ Example:
[22] D. B. Payne and J. R. Stern, “Wavelength-switched pas-
Basic format for journals (when available online): sively coupled single-mode optical network,” in Proc.
J. K. Author, “Name of paper,” Abbrev. Title of Periodical, vol. x, no. x, IOOC-ECOC, Boston, MA, USA, 1985,
pp. xxx-xxx, Abbrev. Month, year. Accessed on: Month, Day, year, DOI: pp. 585–590.
10.1109.XXX.123456, [Online]. Example for papers presented at conferences (unpublished):
Examples: [23] D. Ebehard and E. Voges, “Digital single sideband
[14] J. S. Turner, “New directions in communications,” IEEE J. detection for interferometric sensors,” presented at the 2nd
Sel. Areas Commun., vol. 13, no. 1, pp. 11-23, Jan. 1995. Int. Conf. Optical Fiber Sensors, Stuttgart, Germany, Jan.
[15] W. P. Risk, G. S. Kino, and H. J. Shaw, “Fiber-optic 2-5, 1984.
frequency shifter using a surface acoustic wave incident at
an oblique angle,” Opt. Lett., vol. 11, no. 2, pp. 115–117, Basic format for patents:
Feb. 1986. J. K. Author, “Title of patent,” U.S. Patent x xxx xxx, Abbrev. Month, day,
[16] P. Kopyt et al., “Electric properties of graphene-based year.
conductive layers from DC up to terahertz range,” IEEE Example:
THz Sci. Technol., to be published. DOI: [24] G. Brandli and M. Dick, “Alternating current fed power
10.1109/TTHZ.2016.2544142. supply,” U.S. Patent 4 084 217, Nov. 4, 1978.
Basic format for papers presented at conferences (when Basic format for theses (M.S.) and dissertations (Ph.D.):
available online): a) J. K. Author, “Title of thesis,” M.S. thesis, Abbrev. Dept., Abbrev. Univ.,
J.K. Author. (year, month). Title. presented at abbrev. conference title. City of Univ., Abbrev. State, year.
[Type of Medium]. Available: site/path/file b) J. K. Author, “Title of dissertation,” Ph.D. dissertation, Abbrev. Dept.,
Example: Abbrev. Univ., City of Univ., Abbrev. State, year.
[17] PROCESS Corporation, Boston, MA, USA. Intranets: Examples:
Internet technologies deployed behind the firewall for [25] J. O. Williams, “Narrow-band analyzer,” Ph.D. dissertation,
corporate productivity. Presented at INET96 Annual Dept. Elect. Eng., Harvard Univ., Cambridge, MA, USA,
Meeting. [Online]. Available: 1993.
http://home.process.com/Intranets/wp2.htp [26] N. Kawasaki, “Parametric study of thermal and chemical
nonequilibrium nozzle flow,” M.S. thesis, Dept. Electron.
Basic format for reports and handbooks (when available Eng., Osaka Univ., Osaka, Japan, 1993.
online):
J. K. Author. “Title of report,” Company. City, State, Country. Rep. no., Basic format for the most common types of unpublished
(optional: vol./issue), Date. [Online] Available: site/path/file references:
Examples: a) J. K. Author, private communication, Abbrev. Month, year.
b) J. K. Author, “Title of paper,” unpublished.
[18] R. J. Hijmans and J. van Etten, “Raster: Geographic
c) J. K. Author, “Title of paper,” to be published.
analysis and modeling with raster data,” R Package Version
2.0-12, Jan. 12, 2012. [Online]. Available: http://CRAN.R- Examples:
project.org/package=raster [27] A. Harrison, private communication, May 1995.
[19] Teralyzer. Lytera UG, Kirchhain, Germany [Online]. [28] B. Smith, “An approach to graphs of linear forms,”
Available: unpublished.
[29] A. Brahms, “Representation error for real numbers in binary The third paragraph begins with the author’s title and last name (e.g., Dr.
computer arithmetic,” IEEE Computer Group Repository, Smith, Prof. Jones, Mr. Kajor, Ms. Hunter). List any memberships in
Paper R-67-85. professional societies other than the IEEE. Finally, list any awards and work
for IEEE committees and publications. If a photograph is provided, it should
Basic formats for standards: be of good quality, and professional-looking. Following are two examples of
a) Title of Standard, Standard number, date. an author’s biography.
b) Title of Standard, Standard number, Corporate author, location, date.
Examples:
[30] IEEE Criteria for Class IE Electric Systems, IEEE Standard
308, 1969. SECOND B. AUTHOR was born in Greenwich Village, New York, NY,
[31] Letter Symbols for Quantities, ANSI Standard Y10.5-1968. USA in 1977. He received the B.S. and M.S. degrees in aerospace engineering
from the University of Virginia, Charlottesville, in 2001 and the Ph.D. degree
in mechanical engineering from Drexel University, Philadelphia, PA, in 2008.
From 2001 to 2004, he was a Research Assistant with the Princeton Plasma
Article number in reference examples: Physics Laboratory. Since 2009, he has been an Assistant Professor with the
[32] R. Fardel, M. Nagel, F. Nuesch, T. Lippert, and A. Wokaun, Mechanical Engineering Department, Texas A&M University, College
“Fabrication of organic light emitting diode pixels by laser- Station. He is the author of three books, more than 150 articles, and more than
assisted forward transfer,” Appl. Phys. Lett., vol. 91, no. 6, 70 inventions. His research interests include high-
Aug. 2007, Art. no. 061103. pressure and high-density nonthermal plasma
[33] J. Zhang and N. Tansu, “Optical gain and laser discharge processes and applications, microscale
characteristics of InGaN quantum wells on ternary InGaN plasma discharges, discharges in liquids,
substrates,” IEEE Photon. J., vol. 5, no. 2, Apr. 2013, Art. spectroscopic diagnostics, plasma propulsion, and
no. 2600111. innovation plasma applications. He is an Associate
Example when using et al.: Editor of the journal Earth, Moon, Planets, and
[34] S. Azodolmolky et al., Experimental demonstration of an holds two patents.
impairment aware network planning and operation tool for Dr. Author was a recipient of the International
transparent/translucent optical networks,” J. Lightw. Association of Geomagnetism and Aeronomy Young
Technol., vol. 29, no. 4, pp. 439–448, Sep. 2011. Scientist Award for Excellence in 2008, and the
IEEE Electromagnetic Compatibility Society Best Symposium Paper Award
in 2011.