eLC - University of Colombo School of Computing

Microsoft Excel 2007

Introduction
An electronic Spreadsheet Management System is a software that allows you to
enter and manipulate data using a computer. A typical Spreadsheet Management
Systems supports three basic functions,

• Electronic spread sheets / worksheets management.

• Database management system facility.
• Charts/graphs facility.

Starting Microsoft Excel

From the start button, Select All Programs and choose the Microsoft Office then
click Microsoft Office Excel 2007.

Starting Microsoft Excel

Worksheets
Microsoft Excel enables you to create worksheets. A worksheet can be considered
as a labeled collection of rows and columns.
• Column: Columns run vertically on the worksheet and are identified uniquely
with letters. The columns are lettered a to z and then continuing with aa, ab,
ac and so on.

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• Row: Rows run horizontally on the worksheet and are identified uniquely with
numbers. Each worksheet contains 1,048,576 rows.
• Cell: A cell is the intersection between a column and row. There are more
than 16 million cells in a worksheet.

Column labels
labels
Row labels Columns

Cells

Rows
A section of a worksheet

Each cell in a worksheet belongs to a single column and to a single row. Thus, a cell
in a worksheet can be uniquely identified by using its column letter and the row
number. This cell identifier is called the address of that cell. For example the cell
marked in read in the above diagram is identified be the address B3.
Microsoft Excel allows you to create and organize your work on several related
worksheets as a Workbook. All worksheets of a single workbook are saved in a
single file with a name.

Microsoft Excel Interface

You interact with Microsoft Excel by using its interface. The main components of this
interface and the actions associated with these components are explained below.

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Microsoft Excel Interface

Microsoft Office Button
utton

In the upper-left
left corner of the excel 2007 window is the Microsoft office button. When
you click the button, a menu appears. You can use the menu to create a new file,
open an existing file, save a file, and perform many other tasks.
tasks

Quick Access Toolbar

Next to the Microsoft office button is the quick

access toolbar. The quick access toolbar gives
you with access to commands you frequently
use. By default, save, undo, and redo appear
on the quick access toolbar. You can use save to save your file, undo to roll back an
action you have taken, and redo to reapply an action you have rolled back.

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The Ribbon

Microsoft Excel Ribbon

You interact with Excel by executing its commands. In Excel, as in other Microsoft
Office Products, all commands are organized in an area called the Ribbon. The
ribbon is located near the top of the excel window, below the quick access toolbar.
You use the items on this ribbon to issue commands. At the top of the ribbon are
several tabs. Clicking a tab displays several related command groups. In each
group you can find several related command buttons. You issue commands to
Excel by clicking on these command buttons. Also, the command buttons enable
you to access menus and dialog boxes. You can also find a Dialog Box Launcher in
the bottom-right corner of a group. When you click on a dialog box launcher, a dialog
box with additional commands would appear.

The Formula Bar

Excel Formule Content of the Expand

Name Box Current Cell Formula Bar

Microsoft Excel Formula Bar

The formula bar comprises of many sections as shown in the above diagram. The
address of the cell you are currently in (current cell) is displayed in the Name Box.
The content of the current cell is displayed on the right side of the formula bar. You
can expand the Formula Bar to get more room by clicking on the double arrow
symbol appearing at the right hand side corner of the Formula Bar.

If you do not see the formula bar in your window, perform the following steps to get it
displayed.

• Choose the view tab.

• Click formula bar in the show/hide group.

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The Name Box

You can also use the name box to go to a

specific cell. Just type the cell address you
want to go to in the name box and then
press enter.

Name Box

The Status Bar

The status bar appears at the very bottom of the excel window and provides such
information as the sum, average, minimum, and maximum value of numbers in a
selected region of the worksheet. You can change what displays on the status bar by
right-clicking on the status bar and selecting the options you want from the customize
status bar menu.

Move around a Worksheet

You can move around the worksheet by using the following keys.

• Arrow keys – Take you one cell at a time to the respective directions (

  ).
• Tab key – Takes you across the worksheet to the right one cell at a time.

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Exit from Microsoft Excel

• Click the Office Button.
• Click Exit Excel.

Basic Operations

Opening an Existing Workbook

• Click the Office button.

• Click Open.

OR

Press (Ctrl + O) on the keyboard

• Choose the file and click the Open Button

Opening an existing workbook

Closing a Workbook

• Click the Office button.

• Click Close.

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Creating a New Workbook

Excel allows you to work on many workbooks simultaneously. You can create
any number of workbooks as below.

• Click the Office button.

• Click New.
• Select Blank Workbook.
• Click Create button.

Creating a new workbook

OR
Press (Ctrl + N) on the keyboard.

Working on Multiple Workbooks

All open workbooks will be listed in the View Tab of the Ribbon when you click on
the Switch Windows button. The current workbook has a checkmark beside the
file name. You can move to another opened workbook by clicking over its file name.

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Saving a Workbook

• Click the Office button.

• Click Save.

OR

Press (Ctrl + S) on the keyboard.

OR

1. Click the Save button on the Quick

Access Toolbar.

2. Then select the drive and the location (folder) where you want to save
your work by clicking on the Save in combo box appearing at the left side
of the screen.
3. Type the File Name.
4. Click the Save button.

3
4

Save a Workbook as a Different File Type

Microsoft Excel allows you to save your work in many different formats so that your
data can be used in many different applications.

To save your workbook data in a different file type;

• Open the workbook you want to save for use in another program.
• Click the Office Button.
• Click Save As.
• In the File Name box, type a new name for the workbook.
• In the Save as type list, select a file format type that you want.
• Click Save button.

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Renaming a Workbook
To rename an Excel workbook while you are in Excel do the following,
• Click the Office Button.
• Select Open and find the file you want to rename.
• Right click on the document name with the mouse and select Rename from
the shortcut menu.
• Type the new name for the file and press the Enter Key.

Renaming a workbook

Working with Cells

Entering Different Types of Data into cells.

• To Enter Text – Click on the cell where you want to enter the text, then type
the text.

example:
Nadee Perera

• To Enter a Value – Click on the cell where you want to enter data and then
type the values.

example :
208,875

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• To enter a Formula –Type the formula preceded by an equal sign(=).

examples:
= D5+E8
= 208+875

• To Enter a Function – Click the cell where you want to enter it, then click the
Insert function icon on the formula bar (or type the function name
(example: =Average(D5:E8) on the cell). The Insert Function dialog box
appears. Select the category from the select a category drop down box that
contains the function you want to use, and then click OK. A dialog box
appears to obtain the additional parameters required to execute the function
you have chosen. Then enter the cell locations (examples: D5:E8)of the data,
and click OK.

Editing a Cell Entry

There are four ways to edit data in a cell.
• If the word or number is not lengthy, simply select the cell and retyping the
correct entry. The new entry will overwrite the existing entry.
• If the word, number or the formula is lengthy, you can use the text/formula
appearing in the Formula bar to edit the entry.
• You can also double click the cell and edit the cell entry at the cell itself.
• Press the F2 key while you are in the cell you wish to edit and edit the cell
entry at the cell itself.

Deleting Characters from Data

• The backspace key erases one character at a time.

Deleting a Cell Entry

• Select the cell and click the Delete key from the keyboard. The entire cell
entry will get deleted.

Selecting Cells
Selecting multiple cells in Excel allows you to pefrom Excel operation on all selectd
cells simultaneously. Also, some of the Excel operations need you to select multiple
cells. The following section explains you how you can select cell(s) in Excel.

• To select a single cell : Click inside the cell.

• To select a range of cells : Move to a coner cell in the rage and while holding
down the shift key use the arrow keys to expand the selection
• To select an entire row : Click on the row number.
• To select an entire column : Click on the column letter.
• To select non-adjacent cells : Click on the first cell and while holding down the
CTRL key click in the other non-adjacent cells.
• To select the entire worksheet : Click on the extreme top left button.
• To select cells using the Name box :Click in the name box and type the
addresses of the two corner cells of a diagonal of the range, seperated by a
colon (:).

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Example:

The shaded area can be selected by typing any of the following in the name box.

• C4:E8
• E8:C4
• E4:C8
• C8:E4

Selecting a range

Copying Data
You can copy data from one area of a worksheet to anywhere in the same or another
worksheet.

To copy data:
• Select the range you want to copy.
• Choose the Home tab.
• Click Copy button in the clipboard group.
• Select the new cell in which you want to place the content.
• On the Home tab, Click Paste.

The content appears in its new location.

Keyboard shortcuts:
To Copy: Select the range and Press (Ctrl + C).
To Paste: Click on the new cell and Press (Ctrl + V).

To Move Text
You can move data from one area of a worksheet to another area as described
below.
• Select the range you want to move.
• Choose the Home tab.
• Click Cut button in the clipboard group.
• Select the new locations (sheet) in which you want to place the content.
• On the Home tab, click Paste.

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The content appears in its new location (sheet)

Keyboard shortcuts:
To Move: Select the area you want to move and Press (Ctrl + X).Select the new cell
and press enter button.

Wrapping Text
When you type text that is too long to fit in the cell, the text extends over to the next
cell. If you do not want the text to extend over the next cell, you can wrap the text.
• Select the text you want to wrap.
• Choose the Home tab.
• Click Wrap Text button in the Alignment group.

Format Painter
If you have formatted a cell with a certain font style,
date format, border, and other formatting option, and
you want to format another cell or group of cells the
same way
• Pace the cursor within the cell containing the
formatting you want to copy.
• Click the Format Painter button. Your cursor
shape changes to indicate the new action.
• Highlight the cells you want to apply the same
formatting.

To copy the formatting to many groups of cells, double-click the formatting painter
button, after selecting your formatted cell and keep on clicking on the cells that
you want to reformat as the first cell.

Undoing actions
You can undo the last actions by
• Clicking the Undo button on the Quick
Access Toolbar.

Redoing actions
• Click the Redo button on the Quick Access Toolbar.

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Entering Formulae / Functions into cells

You can enter numbers and mathematical formulae in cells. A cell can be referenced
in a formula irrespective of its content. When entering a mathematical formula, you
must precede the formula with an equal sign. The Excel symbols used to indicate
common mathematical operations are given below.

Symbol Operation
+ Addition
- Subtraction
* Multiplication
/ Division
^ Exponential

When creating formulae, you can reference cells and include numbers in the
formulae.

Examples :

=a2/b2
=a1+12-b3
=a2*b2+12
=24+53

Autosum
You can use the Autosum button on the home tab to automatically add the
numbers in a column or a row. When you press the Autosum button , after
selecting the cell where you want the sum to be placed, excel selects the numbers it
thinks you want to add. Also, a new button with a check mark appears on the formula
bar. If excel’s guess is wrong, you can change the selection manually, to indicate the
row/column that you wish to total. If you click the check mark button on the formula
bar or press the enter key, excel adds the numbers and print the answer is the
selected cell.

Inserting and Deleting Columns or Rows or the Worksheet

You can insert and delete columns and rows. When you delete a column, you delete
everything in the column from the top of the worksheet to the bottom of the
worksheet.

To Insert a Column or Row

• Select the cell where you want to insert a new row or a column.
• Click the Down arrow next to Insert in the Cells group.

• Click Insert sheet columns or rows.

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Inserting new rows and columns

Deleting Columns or Rows

• Click the column or row which you want to delete.

• Click the Down Arrow next to delete in the cells group.
• Click Delete sheet columns or rows.

Inserting and Deleting worksheets

A workbook may comprise of several worksheets. Each worksheet in a workbook is
given a name. You can find out the number of worksheets in your workbook and their
names by inspecting the Sheet Tabs area at the bottom right hand side of the
worksheet.

Inserting a New Worksheet

• Select the worksheet .

• Click the down arrow next to insert in the Cells group.
• Click Insert sheet.

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Deleting a Worksheet

• Click the worksheet you want to delete.

• Click the Down Arrow next to delete in the cells group.
• Click Delete sheet.

Renaming a Worksheet

• Click the sheet which

you want to rename.
• Click the down arrow
next to format in the
cells group.
• Click Rename sheet.
• Type in the new name.

Renaming a worksheet

Coping, Moving or Deleting a Worksheet

Coping a Worksheet

• Click the sheet you want to copy.

• Click the down arrow next to
format in the cells group.
• Click Move or Copy sheet.
• Move or copy dialog box appears.
• Click Create a copy check box.
• Select a sheet (to move duplicate
sheet).
• Click Ok.

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Moving a Worksheet

To move one of the worksheets in a

workbook to a different position within the
workbook;

• Click the sheet you want to move.

• Click the down arrow next to
format in the cells group.
• Click Move or Copy sheet.
• Move or copy dialog box appears.
• Select a sheet to move.
• Click Ok.

Deleting a Worksheet

This operation allows you to delete a worksheet sheets from your workbook.

• Click on the sheet which you want to delete.

• Click the down arrow next to delete in the cells group.
• Click Delete sheet.

Formatting cells
Before applying any formats, you must select the text.

To add or remove bold, italics, Select the Home tab, Click bold, italic, or underline
or underline next in font group or use the keyboard shortcuts
Ctrl + B, Ctrl + I, Ctrl + U)
To change font size Select the home tab, Click the font size in the font
group.
To change alignment Select the home tab, Click the align left, center, or
align right in the alignment group.
To add borders around or Select the Home tab. Click the down arrow next to
below cells the borders button in the font group.

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To change width/height of a • Select the home tab, click the down arrow next
column / row to format in the cells group, click column width /
row height. The column width / row height
dialog box appears. Then Type width of the
column / height of the row.
To change the color of the text. Select the home tab. Click the font color in the font
group.
To change the background Select the home tab. Click the fill color in the font
colour of a cell group.

Merging and centering cell content

When you give a title to a section of your worksheet, you may want to center your
title over several columns or rows. This can be done my merging several cells to a
single cell. This can be done as follows:

• Select the Home tab

• Click the merge and center button in the alignment group.
• Excel merges cells and then centers the content.

Unmerging cell

• Select the cell you want to unmerge.

• Select the Home tab.
• Click the down arrow next to the merge and center button. a menu
appears.
• Click unmerge cells.
• Excel unmerges the cell into its constituent cells.

Formatting numbers
You can format numbers you enter into Microsoft excel in a number of different ways.

• Select the Home tab.

• Click the down arrow next to the number format box.
• Click number.
• By changing the options provided by the dialogue box, you would be able to
format numbers in many different ways.

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Formatting Numbers

Working with Functions

By using functions, you can quickly and easily make many useful calculations, such
as finding the average, the highest number or the lowest number of items in a list.

Understanding Functions

Functions are prewritten formulas. Each function is given a unique name. Functions
differ from regular formulas in that you supply the required parameters but not the
operators, such as +, -, *, or /. When using a function, remember the following:

• Use an equal sign to begin a function.

• Specify the function name correctly.
• Enclose arguments within parentheses. Arguments are values on which you
want to perform the calculation.
• Use a comma to separate arguments,

Example

=SUM(2,13,A1,B2:C7)

• SUM is the name of the function.

• 2, 13, A1, and B2:C7 are the arguments.
• Parentheses enclose the arguments.
• Commas separate the arguments.

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Entering a Function using the Ribbon

• Choose the Formulas tab.

• Click the Insert Function button. The Insert Function dialog box appears
• Select a Category box.
• Select the function you want.
• Click OK. The Function Arguments dialog box appears, if the function
requires arguments.
• Fill in the required arguments.
• Click OK.

The actions of few commonly used functions are described below.

Name Description Example

SUM Adds all the numbers in a range of cells Sum(A2:D2)
AVERAGE Returns the average (arithmetic mean) of AVERAGE(A1:A8)
the arguments.

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COUNT Counts the number of cells that contain COUNT(F2:F15)

numbers .
COUNTA Counts the number of cells that are not COUNTA(E1:E20)
empty. Use COUNTA to count the number
of cells that contain data in a range or a
list.
COUNTBLANK Counts empty cells in a specified range of COUNTBLANK
cells. (E1:E20)
COUNTIF Counts the number of cells within a range COUNTIF(D2:D10,”P
that meet the given criteria. ass”)
MAX Returns the largest value in a set of values MAX(G2:G15)
MIN Returns the smallest number in a set of MIN(G2:G15)
values.
RANK Returns the rank of a number in a list of RANK(G2:G20)
numbers. The rank of a number is its size
relative to other values in a list. (If you
were to sort the list, the rank of the number
would be its position.).

Cell Referencing
A cell reference identifies a cell or group of cells in a workbook.

When you include cell references in a formula, the formula is linked to the referenced
cells. The resulting value of the formula is dependent on the values in the referenced
cells and changes automatically when the values in the reference cells change. In
formulae, cells can be referenced in three different ways.

• Relative References:
Refer to cells by their relative position with respect to the cell that contains the
formula. Example : =A1

• Absolute References:
Refers to cells by their fixed position in the worksheet. Example: =$A$1

• Mixed Reference:
Contains a relative reference and an absolute reference parts in a cell address.
Example: = $A1. If the dollar sign proceeds only the letter (A, for example), the
column coordinates is absolute and the row is relative. If the dollar sign proceeds
only the number (1, for example), the column coordinates is relative and the row
is absolute.

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Relative Cell Addressing

Absolute Cell Addressing

AutoFill
Microsoft Excel contains a feature called AutoFill,, which copies a logical series of
values, labels or formulas. For example, you can have Excel automatically fill your
worksheet with days of the week, months of the year, years, or other types of series.
The AutoFill handle is located in the lower right hand corner of the active cell.

If you enter: Auto fill will generate:

Mon (or Monday) Tue, Wed, Thu (or (Tuesday, Wednesday,)

Jan (or January) Feb, Mar, Apr (or February, March)

Qtr1 Qtr2, Qtr3, Qtr4

Week 1 Week 2, Week 3, Week4

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Auto-filling a range of cells with values

By following these steps, you will be able to save a lot of time creating your
worksheets.
• Select the first few cell(s) that you would like to use for AutoFill.
• Move the cursor to the bottom right corner of the highlighted cells. Your cursor
will turn into a black plus sign.
• Click and hold down the left mouse button and drag across the cells you want to
fill.

Sorting
A list of entries in any column can be sorted easily in Excel.

• Select the range of cells you want to sort.

• Then select Data tab.
• Click Sort & Filter group.
• Select either Sort A to Z or Sort Z to A as
appropriate.
• You can choose custom sort to do multiple
level sorting.

Sorting in Multiple Level

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Preparing Charts using the data in the worksheet

In Microsoft Excel, you can plot charts on the data in your workbook. On the Insert
tab, you can choose from a variety of chart types, including column, line, pie, bar,
area, and scatter. Each of these chart types may have further sub-types. You select
a chart type by choosing an option from the Insert tab's Chart group. After you
choose a chart type, such as column, line, bar, or pie you choose a chart sub-type.

Column Charts
A column chart shows data changes over a period of time or illustrates comparisons
among items. Column charts have the following chart sub-types:
• Clustered Column
• Stacked Column
• 3-D Column

Bar Charts
A bar chart illustrates comparisons among individual items. Bar charts have the
following chart sub-types:
• Clustered Bar
• Stacked Bar
• Clustered Bar in 3-D

Line Charts
A line chart shows trends in data at equal intervals. Line charts have the following
chart sub-types:

• Line
• Stacked Line
• 3-D Line

Pie Charts
A pie chart shows the size of items that make up a data series, proportional to the
sum of the items. It always shows only one data series and is useful when you want
to emphasize a significant element in the data. Pie charts have the following chart
sub-types:

• Pie
• Pie in 3-D
• Pie of Pie
• Exploded Pie
• Bar of Pie

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Creating Charts

The basic procedure for creating a chart is the same no matter what type of chart you
choose. As you change your data, your chart will automatically update to reflect the
changes you have made. When you create a chart, Excel embeds the chart in the
active worksheet.

Create a Column Chart

• Select all the cells containing the data you want in your chart. You should also
include the cells containing data labels.
• Choose the Insert tab.
• Click the Column button in the Charts group. A list of column chart sub-types
types appears.
• Click the Clustered Column chart sub-type.
• Excel creates a Clustered Column chart and the Chart Tools context tabs
appears in the Ribbon.

Apply a Chart Layout

Context tabs are tabs that only appear when the Excel is in a specific context. There
are three chart context tabs: Design, Layout, and Format. The tabs become
available when you create a new chart or when you click on a chart. You can use
these context tabs to customize your charts.

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Customizing Charts

• Select your chart.

• The Chart context tabs become available.
• Choose the Design tab.
• Click on the Quick Layout button in the Chart Layout group. A list of chart
layouts appears.
• Click on the required Layout

Adding Labels

When you apply a layout, Excel may create areas where you can insert labels. You
can change the content of these labels by selecting them and typing the text you
want to appear in those areas. By using this process you will be able to give your
chart a title or to label axes.

Changing the Style of a Chart

A style is a set of formatting options. You can use a style to change the color and
format of your chart. To change the formatting of a Chart,

• Click your chart. The Chart Tools become available.

• Choose the Design tab.
• Click the More buttons in the Chart Styles group.
• Click Style.
• Change the formatting of the chart by using the available options.

Switching Data

If you want to change what displays in your chart, you can switch from row data to
column data and vice versa.

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Before After

• Click your chart. The Chart Tools become available.

• Choose the Design tab.
• Click the Switch Row/Column button in the Data group. Excel changes the
chart to reflect the change.

Changing the Size and Position of a Chart

When you click a chart, handles appear on the right and left sides, the top and
bottom, and the corners of the chart.

• Use these handles to adjust the size of your chart.

• Click an unused portion of the chart and drag it to a required position on the
worksheet.

Moving a Chart to a Chart Sheet

When you create a chart, Excel embeds the chart in the active worksheet. However,
you can move a chart to another worksheet or to a chart sheet.

To move a chart to a chart sheet:

• Click your chart.

• Choose the Design tab.
• Click the Move Chart button in the Location group. The Move Chart dialog
box appears.

• Click the New Sheet radio button.

• Type a name for the chart sheet. Excel creates a chart sheet with the given
name, and places your chart on it.

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Changing the Chart Type

You can easily change the type of a chart even after creating it.

To change the type of an existing chart:

• Click your chart. The Chart Tools become available.

• Choose the Design tab.
• Click Change Chart Type in the Type group. The Chart Type dialog box
appears.
• Click the new type.
• Click OK. Excel changes your chart type.

Setting up Pages
Excel enables you to change the settings of the printout to suit your needs.

Setting the Page Layout

There are many print options. You set the print options on the Page Layout tab.
Among other things, you can set your margins, page orientation, and paper size.
Margins define the amount of white space that appears on the top, bottom, left, and
right edges of your document. The Margin option on the Page Layout tab provides
several standard margin sizes from which you can choose.

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In Page Layout you can set the following attributes of the printouts.

• Page Orientation
• Scaling
• Paper Size
• Margins – top, bottom, left and right
• Center the data on the page – horizontally and/or vertically
• Print Preview
• Header and footer
• Page order
• Print Gridlines

Setting the Page Orientation, Scaling & Paper Size

You can set your page orientation, scale (adjust your paper) and select your paper
size from Page Setup.

Setting the Page Margins & Centering the data on the page
You can set your margins and Center the data on the page either horizontally and/or
vertically from Page Setup.

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Print Preview
You can use the Print Preview to see how your data get printed on the printer before
printing. In this preview you can click and drag the margin markers to increase or
decrease the size of your margins. To return back to Excel from Print Preview, click
the Close Print Preview button.

To preview your repots;

• Click the Office button.

• Highlight Print.
• Click Print Preview.

Create Headers and Footers

You can use the Header & Footer button on the Insert tab to create headers and
footers. A header is the text that appears at the top of every page of your printed
worksheet. A footer is the text that appears at the bottom of every page of your
printed worksheet.

To add headers and footers:

• Choose the Insert tab.

• Click the Header & Footer button in the Text group. Your worksheet changes
to Page Layout view and the Design context tab appears.

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• Click the right side of the header area.

• Click Page Number in the Header & Footer Elements group. When you print
your document, Excel will place the page number in the upper-right corner
• Click the left side of the Header area
• Type your name. When you print your document, Excel will place your name
in the upper-left corner
• Click the Go to Footer button. Excel moves to the footer area

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Printing a Worksheet
The simplest way to print is to click the Office button, highlight Print on the menu that
appears, click Quick Print in the Preview and Print in the Document pane. Dotted
lines appear on your screen and your document gets printed. The dotted lines
indicate the right, left, top, and bottom edges of your printed pages.

To Print Worksheet

1. Click the Microsoft Office button. A menu appears.

2. Choose Print. Then Print dialog box appears.

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Printing a Chart

• Select a Chart that you want to print.

• Click the Print button.
• Click the down arrow next to the name field and select the printer to which
you want to print.
• Click Ok.

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Exercises

Exercise 1: Complete the following worksheet

Trade Corporation
Invoice No.

Item Code Description Unit Qty Rate Amount

PC0012 Soap Doz
GHI126 Toothpaste Each
ASC9654 Coconuts Each
MJK235 Cooking Oil Ltr
VBG4541 Bread Each
WER7426 Dhal Kg
RTS621 Rice Kg
LOP596 Tea Leaves Pkt
HIM3156 Biscuits Pkt
Sub Total
Discount

VAT (12%)

Total Payable

1 Enter Qty and Rate

2 Calculate Amount
3 Calculate Discount (10% Discount is given when the Sub Total is on or above 2500/=)
4 Calculate Total Payable

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Exercise 2: Complete the following worksheet

ABC Company Limited

Income & Expenditure For 2009
JAN-MAR APP-JUN JUL-SEP OCT-DEC TOTAL
INCOME 6000 6500 8000 8000
Tax
Net Pay
EXPENSES
Rent 3000 3000 4000 4000
Electricity 500 500 600 650
Entertainment 800 850 900 950
Telephone 200 300 300 450
Total Expenses
SAVINGS
Figure 1

1 Enter the Tax formula =B5*0.25 in cells B6 (Tax=Income*Tax Rate)

2 Copy the formula to C6:E6
3 Enter the Net Pay formula=B5-B6 in cel B7 (Net Pay=Income-Tax)
4 Copy the formula to C7:E7
5 Get the Total value in cell F5 (Use AutoSum button or the formula=Sum(B5:E5)
6 Copy the formula to F6:F7
7 Get the Total Expenses in cell B13 and copy the formula to C13:E13
8 Get the first Quarter Savings in B14(Savings=Net Pay-Total Expenses)
9 Copy the formula to range C14:E14
10 Copy the formula F5 to range F9:F14
11 Save the worksheet as Budget
12 Change the sheet tab name from sheet1 to Inc and Exp 2009
13 Format the worksheet to appear as Figure 2

Note : Negative values should be displayed within brackets in RED color and
the zero values should be displayed as NILL in GREEN color

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Exercise 2:

ABC Company Limited

Income & Expenditure For 2010
JAN-MAR APP-JUN JUL-SEP OCT-DEC TOTAL
INCOME 6000 6500 8000 8000 28500
Tax 1500 1625 2000 2000 7125
Net Pay 4500 4875 6000 6000 21375
EXPENSES
Rent 3000 3000 4000 4000 14000
Electricity 500 500 600 650 2250
Entertainment 800 850 900 950 3500
Telephone 200 300 300 450 1250
Total Expenses 4500 4650 5800 6050 21000
SAVINGS NIL 225.00 200.00 (50.00) 375
Figure 2

14. Get a copy of Inc and Exp 2009 sheet and change the sheet tab to Inc and Exp 2010
15. Modify the Inc and Exp 2010 Worksheet as given below
Refer Figure 2 and enter the values in Italics only
Change the Tax Rate in the formula in B6 to 0.30 and copy the formula to C6:E6

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Exercise 3: Complete the following worksheet

STUDENTS MARK SHEET

Chemistry

Average
Physics

Biology

English

Rank
Total
Index No First Name Last Name

1001 Sunil Liyanage 65 78 56 45 ? ? ?

1002 Nimal Ratnayake 53 85 88 78 ? ? ?
1003 Sarath Godage 45 96 ab 98 ? ? ?
1004 Kamal Silva 78 76 76 65 ? ? ?
1005 Dhanuka Withanage 23 ab 74 36 ? ? ?
1006 Lalith Mendis 78 32 64 52 ? ? ?
1007 Kamala Peiris 89 65 35 41 ? ? ?
1008 Tharumini Withanage 65 94 62 74 ? ? ?
1009 Seetha Watareka 88 78 61 ab ? ? ?
1010 Neela Liyanage 32 55 81 95 ? ? ?

Maximum ? ? ? ? ? ?
Minimum ? ? ? ? ? ?

No. of Students ??
No. of Attendance ? ? ? ?
No. of Absentee ? ? ? ?

1. Calculate the Total and the Average (Average with two decimal
places)
2. Find the Ranks of the Students

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Exercise 4: Create the following worksheet and draw the charts given
below.

Production of Sri Lanka

Item 1999 2000 2001 2002 2003 Total
Coconut 400 142 541 200 451 1734
Rubber 125 450 741 562 452 2330
Tea 415 415 451 451 454 2186
Ginger 415 452 852 548 254 2521
Paddy 741 850 541 584 452 3168
Others 745 418 548 689 158 2558
Total 4840 4727 5675 5036 4224 14497

Column Graph to represent

Production in 2001 & 2003
900
800
700
600
500 2001
400 2003
300
200
100
0
Paddy
Coconut

Rubber

Tea

Ginger

Others

Line Graph to represent all Production

3500 of Sri Lanka
3000
2003
2500
2000 2002
Tons

1500 2001
1000 2000
500 1999
0

Item

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Pie charts to represent Percentage

of Total Production of Sri Lanka

18% 12%
16%
22%
15%
17%

Coconut Rubber Tea

Ginger Paddy Others

Bar Graph to represent all Production

of Sri Lanka

Others
Paddy
Ginger
Item

Tea
Rubber
Cocon…
Tons
0 1000 2000 3000 4000

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