GHANA TECHNOLOGY

UNIVERSITY COLLEGE

FACULTY OF COMPUTING AND INFORMATION SYSTEMS

DEPARTMENT OF INFORMATION TECHNOLOGY
PROJECT PROPOSAL

TOPIC:
DESIGN AND DEVELOPMENT OF FACULTY TEACHING ASSISTANTS (TAs)
RECORD SYSTEM

[CASE STUDY FOR FACULTIES IN GHANA TECHNOLOGY UNIVERSITY

COLLEGE, TESANO CAMPUS]

BY
JASTICE KOFY KAFUI ODIKRO 040117185
EDWARD ADDY 040117158

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 SEPTEMBER 2019

TABLE OF CONTENTS

1.1 BACKGROUND OF THE STUDY..................................................................................3

1.2 PROBLEM STATEMENT................................................................................................3
1.3 AIM OF STUDY.................................................................................................................3
1.4 PROJECT OBJECTIVES.................................................................................................3
1.5 SIGNIFICANCE OF THE STUDY..................................................................................4
1.6 METHODOLOGY.............................................................................................................4
1.7 PROJECT PLAN................................................................................................................5

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 CHAPTER ONE
INTRODUCTION

1.1 BACKGROUND OF THE STUDY

In this age of technology where technology has permeated through every facet of the human
endeavor, it is only proper to deploy technologies to fast track and keep records of Teaching
Assistants in the various faculties of the University. The current manual way of keeping
records of TAs in the university faculties is tedious and not safe as searching for an
information of current and previous TA(s) can be frustrating. Our background checks reveals
that TAs details and the faculty and the lecturers assigned to are printed on A4 sheets and
posted behind doors in the faculty. These challenges has necessitated our interest to develop
a database application system to help streamline records keeping of TAs.

1.2 PROBLEM STATEMENT

As Technology keeps permeating through every facet of the human endeavor, it is however,
therefore not surprising that our educational institutions keep transforming at a fast pace.
This is why there is a need to use develop innovative technologies to leverage our academic
activities.

1.3 AIM OF STUDY

This research project is aimed to develop a web application system with two ends, a web-
based system for easy search of TAs and their respective faculties and a Microsoft Access
database system for easy accessibility and backup of records of TAs in the various faculties
in the university.
We are developing a web application system which can help faculty members and lecturers
to access records of TAs in their respective faculties.

1.4 PROJECT OBJECTIVES

 The database application system would help address the loss of records of Teaching
Assistants both current and past.

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  The database application system seeks to fast track retrieval and search of TAs in a
particular faculty and the lecturer he or she is assigned to.
 A lecturer(s) or a faculty member(s) can search for records of TA(s) in any of the
faculties without having to walk or call in to any

1.5 SIGNIFICANCE OF THE STUDY

This research is to help users to finding records of TAs easier and storing of these records in
the central database for future reference. The system to be developed will provide users with
a greater ease of keeping records of TAs for easy access. And in cases of searching for a
record of a past TAs it would be easy to retrieve from the database.

1.6 PROJECT METHODOLOGY

Iteration model is the ideal method for the development of our application system as we may
be reviewing the development phases as and when it is necessary in order to suit our design
specifications and future modifications. The iterative life cycle model comprises repeating
the below-mentioned four stages as a sequence. These are:

 Requirements Phase: In the requirements phase of software development, the system

related information is gathered and analyzed. The collected requirements are then
planned accordingly for developing the system.

 Design Phase: In the Design phase, the software solution is prepared to meet the
necessities for the design. The system design may be a new one or the extension of a
previous build one.

 Implementation and Test: In the implementation as well as a test phase, the system is
developed by coding and building the user interface and modules which is then
incorporated and tested.

 Review Phase: The review phase is where the software is estimated and checked as per
the current requirement. Then, further requirements are reviewed discussed and
reviewed to propose for an update in the next iteration.

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 1.6.1 PROJECT SCOPE

For the implementation of this application, HyperText Markup Language (HTML) will be
used for the design of the interface and all the forms. The Database will be designed in
Structured Query Language (SQL) integrated with the web application where Users can
execute queries against a database, retrieve data from a database, can insert records in a
database, update records in a database, can delete records from a database, can create new
tables in a database, can set permissions on tables, procedures, and views, can create views
in a database, can create stored procedures in a database. For the development of this
particular application and to allow dynamic communication between the web pages and
the database, HTML will be used as the main programming languages.

1.6.2 RAW DATA COLLECTION

Collection of firsthand information and raw data from the Faculty of Computing and
Information Systems and other Faculties. The assignment of TAs to one or more
Lecturer(s) or to one or more Faculty(s) are done by the respective Faculties. The names
of Lecturers and the course(s) they teach, at what time lectures start and end, the lecture
halls where these courses are taught. The bio-data of the TAs, their contact details. Since
GTUC doesn’t have permanent TAs hence the Faculties select the best students after
completing their studies for a one year national service.

1.6 PROJECT PLAN

The execution of this thesis will be in two parts.

  ACTIVITIES TIMELINE
Part One Preliminary investigation and data September 2019- October 2019
collection
Part Two System analysis and design November 2019 - December 2019
Part Three System development and January 2019 – March 2019
integration.