BMC EMAIL & MORE

Maximizing Productivity
February 2022

MICROSOFT
LEADERSHIP SPEAK
“Digital ecosystem has touched upon every strata of life and society. MCGM has
Dr. I S Chahal (IAS) been amongst the first in adopting digital technology in its functioning. To
Municipal Commissioner embark upon a new digital journey and empower its employee & as extension its
Municipal Corporation of Greater Mumbai Citizen, we at MGCM are adopting Office 365. I am sure with this phase of
Digital adoption; we will touch and make positive change in the lives of
Mumbaikar.”

“Over the years Technology has profoundly transformed the society as well as the
life of citizens. To move along with rapidly changing technology and at the same
Smt. Ashwini Bhide (IAS)
time meet the expectation of its citizen, we at MCGM are making quick progress on
Addl. Municipal Commissioner (ES)
Digital path. I am glad that we are adopting Office 365 and it will help us
Municipal Corporation of Greater Mumbai
communicate, collaborate & coordinate better and in turn serve Mumbaikar better.
BMC MICROSOFT O365 – EMAIL & MORE FAQ
 What is Microsoft 365?
 Microsoft brings together best-in-class productivity apps with
powerful cloud services, device management, and advanced
security in one, connected experience.
 What will I get in Microsoft 365 Apps for business?
 On cloud – Outlook Email, Office, 1 TB of OneDrive cloud storage
per user, 1 license for all Office apps on five mobile devices, tablets,
and PCs or Macs per user, automatic updates
 How do I login on my PC?
 Domain User ID is your employee no.
 Password system generated Domain ID password will be shared via
sms by 14th Feb’22 on the mobile no. registered in SAP system by
Establishment department.
 Email URL will remains the same https://mail.mcgm.gov.in
 User ID is Employee code no. followed by @mcgm.gov.in eg.
[email protected]. The password is the same as domain.
 How do I get Support?
 Helpdesk - Call 9607004492 | Ticket for password reset
https://ittickets.mcgm.gov.in/itsupport/open.php
 Training – Online on Microsoft Teams 14th feb – 18th Feb at 3:00pm
 More Information - ftp://download.mcgm.gov.in/pub//T
Department Circulars/Microsoft 0365
 MAXIMIZING PRODUCTIVITY - MICROSOFT O365

 Microsoft 365 E3 combines best-in-class productivity apps

with core security and compliance capabilities.
 On Cloud Device agnostic, and can be used on Five devices
at the same time
 Anywhere, anytime access improves productivity
 Foster a culture of collaboration with connected
experiences.
 Transform how you manage your work and enhance citizen
relationships with integrated workflows.
 Proactively protect your employees, data, and customer
information with intelligent security.

Microsoft 0365 is Globally recognized and used by

1.5bn people worldwide.
 UNLOCKING PRODUCTIVITY- COMMUNICATION
Safe, Secure and efficient communication is imperative given Email
the criticality and scale of operations MCGM performs. Office
365 provides an effective and efficient email solution and
instant messaging applications which are secure, intuitive and
Real time.
 Real time access across devices – Laptop, Tablets and Yammer
mobile| Easy, Real time sharing of documents, excels

Emails & Document sharing

Outlook
Teams
Video/ Audio Conferencing & Chats

Teams

Instant Messaging & Internal Social Media

Yammer
 UNLOCKING PRODUCTIVITY- DOCUMENT & COLLAB
Today, almost all documentation is created in digital format
OneDrive
due to the sheer ease and the benefits of sharing and
collaborating. It is Important to have central repository for all
the communication (across Departments & across initiatives)
including reports, circulars, invoices, SCR, review comments &
approvals etc. in one place.
 Cloud based storage, Anywhere access via mobile/ Laptop
in real time. Reduce turn around time document sharing,
review, access, and retrieval and can be done

 Collaboration with outside partners is facilitated

 Improving responsiveness in a 24/7 environment:
 Limit usage of Pen drive reduced Cyber security threats
Cloud
storage for
Report, Presentations,
Documents, Document,
Calculations, Analysis,
reports, Excels, ppts,
Analysis, Record OneDrive
Notes Keeping Power Point Reports images, etc
Word Excel
 UNLOCKING PRODUCTIVITY- SURVEY’S & MORE
Large organization requires specialized tools to efficiently
Forms
manage the day-to-day work as well prepare for securing
organizations future goals amid disruption in an agile,
responsive, decentralized method

 Easily capture the required information through surveys,

quizzes and polls with Real-time results Power Apps
 Build professional-grade apps easily using low code no
code app. Intuitive and easy to create apps with desired
data fields in which information can be sought

Create forms Build app to

for survey & automate
Information processes
gathering
Forms Power Apps
 PROJECT TEAM
Guidance by Team IT led by
Hon’ble Mun. Commissioner Hon’ble Addl. Mun. Commissioner (ES)
Dr. I S Chahal (IAS) Smt. Ashwini Bhide (IAS)

Sharad Ughade Shubhendra Kanade

Director – Information Technology Chief Analytics Officer, BMC

Solution provider
Project Lead
Amit Gadekar Sridhar Ramananthan
Dennis M. Fernandes
Manager - IT PwC - Project Manager
Manager - IT

System Integrator

Vaishali Patil Aniket Patil Surendra Shukla

Junior System Analyst - IT Senior System Analyst - IT PwC – Network Consultant

FMS Partner
 UNLOCKING PRODUCTIVITY- LIST OF APPLICATIONS
# OFFICE 365 APP BRIEF DESCRIPTION # OFFICE 365 APP BRIEF DESCRIPTION

Schedule and share meeting and event times, and automatically get Create workflows between your apps, files and data to automate
1. Calendar 13. Power Automate
reminders time consuming tasks
14. PowerPoint Design professional presentations
Get personal insights and relevant information based on who you work
2. Delve
with and what you work on Share and manage content, knowledge and applications to
15. SharePoint
empower teamwork
3. Excel Discover and connect to data, model and analyze it and visualize insights Share videos of classes, meetings, presentations and training
16. Stream
sessions
4. Forms Create surveys, quizzes and polls and easily see results in real time
Create and share interactive reports, presentations and personal
17. Sway
5. Kaizala A simple and secure mobile chat app for work stories
6. Lists Allows users to create, share and track data inside lists 18. Teams The customizable, chat-based team workspace in Office 365
7. OneDrive Store, access and share your files, in one place Keep track of your tasks in one place with intelligence that helps
19. To Do
you collect, prioritize and get more done together
8. OneNote Capture and organize your notes across all your devices
20. Visio Simplify and communicate complex information visually
9. Outlook Business-class email through a rich and familiar Outlook experience
Create better work habits with insights into your meetings, emails
21. Viva Insights
Organize your contact info for all your friends, family, colleagues and and focus hours
10. People
acquaintances
Ideate and collaborate on a free form canvas designed for pen,
22. Whiteboard
Create plans, organize and assign tasks, share files, and get progress touch and keyboard
11. Planner
updates 23. Word Bring out your best writing

12. Power Apps Build mobile and web apps with the data your organization already uses Connect with coworkers and classmates, share information and
24. Yammer
organize around projects
Thank You

THANK YOU
[email protected]