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AP Tracking User's Manual

The document provides instructions for suppliers and subcontractors to access DMCI's AP Tracking website to check the status of their billings. It outlines how to obtain a username and password and then how to use the site to register invoices online and check their status. Suppliers can see if invoices are unaccepted, accepted, cancelled, processed, transmitted to treasury, or with checks. The site allows viewing statuses for multiple or single control numbers. Any questions can be directed to the provided contact numbers.

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Nyl Gabriel Bandalan
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1K views

AP Tracking User's Manual

The document provides instructions for suppliers and subcontractors to access DMCI's AP Tracking website to check the status of their billings. It outlines how to obtain a username and password and then how to use the site to register invoices online and check their status. Suppliers can see if invoices are unaccepted, accepted, cancelled, processed, transmitted to treasury, or with checks. The site allows viewing statuses for multiple or single control numbers. Any questions can be directed to the provided contact numbers.

Uploaded by

Nyl Gabriel Bandalan
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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Dear Suppliers/Subcon:

We are pleased to inform you that the DMCI AP Tracking website is now available to keep you informed about the
status of your billings. Using an internet browser (Internet Explorer, Chrome, Firefox, Safari) type in the URL:
http://www.dmcinet.com/DMC_APTrack/Login.aspx to access the system.

How to secure a Username and Password

1. Secure a Vendor/Customer Authorization Form from the DMCI Purchasing or Contracts department, or
download the form at http://www.dmcinet.com/Sup_Accreditation.asp
2. Fill up and sign the required fields by your company’s Accounting/Finance Head / General Manager /
President / Proprietor.
3. Submit back the accomplished form together with official Calling Card of the person signing the form to:
DMCI MIS Department, 2nd floor DMCI Plaza Building, Contact No. 888-3825.
4. The confirmed username and password will be sent by DMCI MIS via the registered email address.

Upon logging in using the username and password, you can now do Online Invoice Registration and/or Invoice Status
Inquiry via the following steps.

Online Invoice Registration

1. Select Trade/Direct Charges from the menu bar


2. Input the correct Purchase Order Number/SC Number (sample SC16193804), Invoice Number, Invoice
Amount and Delivery Receipt Number. Input one invoice at a time only.
3. Click Save and write the respective system generated Control Number on the invoice/s.
4. Submit/Drop Original Invoice/s with the control number, PO, DR and other required docs at DMCI
Counter 2nd floor Dacon Building 2281 Chino Roces Avenue, Makati City - Mondays to Fridays,
8:00am-4:00pm.

Note: Control Number serves as your reference or invoice receipt number once the status is accepted. For first time
user please call AP Tracker at 888-3312.
Invoice Status Inquiry (see screenshots)

 For various control number inquiry: go to “Trade Status” and select any of the status – system will display
various control number

 For specific control number inquiry: go to “Trade Status” and select any of the status, type control number
below the Control No Original header and press enter – system will display specific control number.

Invoice Status Types and Meaning:

 Unaccepted Document – submitted docs is incomplete, read notification or call AP Tracker


 Accepted Document – submitted doc/s has discrepancy, read notification or call AP Supervisor
 Cancelled/Voided Documents - invalid invoice/double billing
 Processed Documents - for posting and transmittal to treasury
 Transmitted to Treasury – awaits scheduling of releases.
 With checks – released or for release on designated banks.

For any concern contact AP Tracker at 888-3312 or AP Supervisor at 888-3347

Thank you.

Finance Department

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