MICROSOFT PROJECT

SHORTCUT KEYS

File Management
CTRL F12 Open a project file (display CTRL N Create a new project.
the Open dialog box).

CTRL P Print a file (display the Print Tab in the

CTRL O Open a project file (display Backstage view).
the Open Tab in the Backstage view).

CTRL S Save a project file.

Network Diagram
Move to a different Network Diagram END SHIFT END Move to the rightmost Network
box. Diagram box in the project.

SHIFT Add Network Diagram boxes to the SHIFT Move up one window height.
selection.

SHIFT
Move down one window height.
CTRL
Move a Network Diagram box.

CTRL SHIFT CTRL Move left one window width.

CTRL HOME SHIFT CTRL HOME Move to the top Network Diagram box
in the view or project.
CTRL SHIFT CTRL Move right one window width.

CTRL END SHIFT CTRL END Move to the lowest Network Diagram
box in the project. ENTER TAB Select the next field in the Network
Diagram box.

Move to the leftmost Network

HOME SHIFT HOME
Diagram box in the project. SHIFT ENTER Select the previous field in the
Network Diagram box.

Working with Office Art Objects

Nudge the shape up, down, right, or CTRL SHIFT Increase the shape’s width by 1%.
left.

CTRL SHIFT Decrease the shape’s width by 1%.

SHIFT Increase the shape’s width by 10%.

CTRL SHIFT Increase the shape’s height by 1%.

SHIFT Decrease the shape’s width by 10%.

CTRL SHIFT Decrease the shape’s height by 1%.

SHIFT Increase the shape’s height by 10%.

ALT Rotate the shape 15 degrees to the

SHIFT Decrease the shape’s height by 10%. right.
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SHORTCUT KEYS

Working with Office Art Objects(cont.)

CTRL
ALT Rotate the shape 15 degrees to the Add next object to a multi-selection.
left.

Adds next object to a multi-selection;

SHIFT
ESC Select an object (with text selected allows clicking on textbox text to add
inside the object). the textbox to the multi-selection.

TAB SHIFT TAB until the object you Select an object (with an object ESC Collapse selection.
want is selected
selected).

CTRL A Select all text.

ENTER Select text within an object (with an
object selected).
CTRL BACKSPACE Delete one word to the left.

CTRL Press and hold while Select multiple shapes

you click the shapes
CTRL DELETE Delete one word to the right.

SHIFT Press and hold while Select multiple shapes with text
you click the shapes
CTRL Z
Undo.

CTRL X Cut selected object.

CTRL Y Redo.

CTRL C Copy selected object.

CTRL Move one word to the left.

CTRL V Paste cut or copied object.

CTRL
Move one word to the right.

CTRL ALT V Paste special.

HOME Move to the beginning of the line.

CTRL SHIFT C Copy formatting only.

END Move to the end of the line.

CTRL SHIFT V Paste formatting only.

CTRL Move up one paragraph.

CTRL ALT V Paste special.

CTRL Move down one paragraph.

CTRL G after you select the items

that you want to group Group shapes, pictures, or WordArt.
CTRL HOME Move to the beginning of the object’s
after you select the group
text.
CTRL SHIFT G
that you want to ungroup Ungroup shapes, pictures, or WordArt.

CTRL END Move to the end of the object’s text

CTRL Z
Undo the last action.

CTRL Y Redo the last action.

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SHORTCUT KEYS

Navigate Views and Windows

F2 Activate the entry bar to edit text in F6 Select a drawing object.
a field.

SHIFT F2 Display task information.

F10 ALT
Activate the menu bar.

SHIFT F2 Display resource information.

ALT SPACEBAR Activate the project control menu.

SHIFT F2 Display assignment information.

SHIFT F6 Activate the split bar.

SHIFT F8 Turn on or off the Add To Selection

ALT F4 Close the program window. mode.

F3 Display all filtered tasks or all filtered CTRL F9 Turn on or off Auto Calculate.
resources.

F8 Turn on or off the Extend Selection

ALT F3 Display the Field Settings dialog box. mode.

ALT F11 Open a new window. ALT Move left, right, up, or down to view
different pages in the Print Preview
window.
SHIFT BACKSPACE Reduce a selection to a single field.

SHIFT F3 Reset sort order to ID order and turn

off grouping.

Outline Operations
ALT SHIFT NumPad - ALT SHIFT NumPad
Hide subtasks. * Show all tasks.

ALT SHIFT Indent the selected task. ALT SHIFT Outdent the selected task.

ALT SHIFT ALT SHIFT NumPad Show subtasks.

 MICROSOFT PROJECT
SHORTCUT KEYS

Sheet View
ESC Cancel an entry. CTRL SHIFT F2
Unlink tasks.

CTRL DELETE Clear or reset the selected field. CTRL SHIFT M Set the task to manually schedule

CTRL C Copy the selected data. CTRL SHIFT A Set the task to auto schedule

CTRL X Cut the selected data. ALT HOME Move to the beginning of a project
(timescale).

DELETE Delete the selected data.

ALT END Move to the end of a project
(timescale).
CTRL NumPad - Delete row that has a selected cell.

ALT Move the timescale left.

CTRL D Fill down.

ALT
Move the timescale right.
CTRL F SHIFT F5 Display the Find dialog box.

HOME CTRL
Move to the first field in a row.
SHIFT F4 In the Find dialog box, continue to the
next instance of the search results.
CTRL Move to the first row.

F5 Use the Go To command (Edit menu).

CTRL HOME Move to the first field of the first row.

CTRL F2 Link tasks.

END CTRL Move to the last field in a row.

CTRL V Paste the copied or cut data.

CTRL END Move to the last field of the last row.

SHIFT BACKSAPCE Reduce the selection to one field.

CTRL Move to the last row.

CTRL Z Undo the last action.

Move in Side Pane

CTRL TAB CTRL SHIFT TAB Move focus between the side pane
SHIFT Extend the selection up one page.
and the view on the right side.
SHIFT Extend the selection down one row.
TAB Select different controls in the side
pane if focus is in the side pane.
SHIFT Extend the selection up one row.

Select or clear check boxes and

SPACEBAR Extend the selection to the first field
option buttons if focus is in the side SHIFT HOME
pane. in a row.

SHIFT Extend the selection down one page. SHIFT END Extend the selection to the last field
in a row.
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SHORTCUT KEYS

Move in Side Pane(cont.)

CTRL SHIFT SPACEBAR
Extend the selection to the start of the Select all rows and columns.
CTRL SHIFT HOME
information.

CTRL SPACEBAR
Select a column.
CTRL SHIFT END Extend the selection to the end of the
information.
SHIFT SPACEBAR Select a row.

CTRL SHIFT Extend the selection to the first row.

ENTER Move within a selection down one
field.
CTRL SHIFT Extend the selection to the last row.

SHIFT ENTER Move within a selection up one field.

CTRL SHIFT HOME Extend the selection to the first field of
the first row.
TAB Move within a selection right one field.

CTRL SHIFT END Extend the selection to the last field of

the last row. SHIFT TAB Move within a selection left one field.

Select and Edit in Entry bar

ENTER
Accept an entry. CTRL DELETE Delete one word to the right.

ESC Cancel an entry. SHIFT END Extend the selection to the end of the
text.

BACKSPACE
Delete one character to the left.
SHIFT HOME Extend the selection to the start of
the text.
DELETE
Delete one character to the right.

INSERT Turn on or off Overtype mode.

Working with Tim[Esc]ale

ALT Move the timescale left one page. ALT Scroll the timescale left.

ALT Move the timescale right one page. ALT Scroll the timescale right.

ALT HOME Move the timescale to beginning of CTRL NumPad / Show smaller time units.
the project.

CTRL NumPad * Show larger time units.

ALT END Move the timescale to end of the
project.
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SHORTCUT KEYS

Switching between Windows

ALT TAB
Switch to the next window. CTRL F6 When more than one window is open,
switch to the next window.

ALT SHIFT TAB Switch to the previous window.

CTRL SHIFT F6 Switch to the previous window.

CTRL W CTRL F4
Close the active window.
CTRL F10 Maximize or restore a selected
window.
CTRL F5 Restore the size of the active window
after you maximize it.
PRTSCN Copy a picture of the screen to the
Clipboard.
Move to a task pane from another
F6
pane in the program window
(clockwise direction). You may need ALT PRTSCN Copy a picture of the selected
to press F6 more than once. window to the Clipboard.

SHIFT F6 Move to a pane from another

pane in the program window
(counterclockwise direction).

Working with dialog boxes

CRTL F12 Display the Open dialog box. Move to the next option or option
TAB
group.

CRTL O Display the Open Tab in the

Backstage view. SHIFT TAB Move to the previous option or option
group.

F12
Display the Save As dialog box.
CTRL TAB Switch to the next Tab in a dialog box.

ENTER
Open the selected folder or file.
CTRL SHIFT TAB Switch to the previous Tab in a dialog
box.
BACKSPACE Open the folder one level above the
open folder.
Move between options in an open
drop-down list, or between options in
DELETE Delete the selected folder or file. a group of options.

SHIFT F10 Display a shortcut menu for a INSERT Perform the action assigned to the
selected item such as a folder or file. selected button; select or clear the
selected check box.

TAB Move forward through options

First letter of an option Open the list if it is closed and move
in a drop-down list
to that option in the list.
SHIFT TAB Move back through options

ALT The letter underlined Select an option; select or clear a

in an option
F4 ALT 1 Open the Look in list check box.

ALT Open a selected drop-down list.

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SHORTCUT KEYS

Working with dialog boxes(cont.)

Close a selected drop-down list; ALT 1 (Left) ALT 2 (Right) Move into Tables at the bottom of a
ESC
cancel a command and close a form.
dialog box.

ENTER Move to the next task or resource.

ENTER Perform the action assigned to a
default button in a dialog box.
SHIFT ENTER Move to the previous task or resource.

Move between fields at the bottom of

a form.

Navigation Shortcuts
HOME Move to the beginning of the entry. SHIFT Select or cancel selection one
character to the right.

END
Move to the end of the entry.
CTRL SHIFT Select or cancel selection one word
to the left.
Move one character to the left or
right, respectively.
CTRL SHIFT Select or cancel selection one word
to the right.
CTRL Move one word to the left.

SHIFT HOME Select from the insertion point to the

CTRL Move one word to the right. beginning of the entry.

Select or cancel selection one SHIFT END Select from the insertion point to the
SHIFT
character to the left. end of the entry.

Working with Table

TAB CTRL TAB
Move to the next cell. Insert a Tab in a cell.

SHIFT TAB Move to the preceding cell. ENTER Start a new paragraph.

Move to the next row. TAB Add a new row at the bottom of the
Table.

Move to the preceding row.

 MICROSOFT PROJECT
SHORTCUT KEYS

Moving around cells/text

Move one character to the left. END Move to the end of a line.

Move one character to the right. HOME Move to the beginning of a line.

Move one line up. CTRL Move up one paragraph.

Move one line down. CTRL Move down one paragraph.

CTRL Move one word to the left. CTRL END

Move to the end of a text box.

CTRL Move one word to the right. CTRL HOME Move to the beginning of a text box.

Access and Use Action

ALT SHIFT F10
Display the menu or message for Select the previous item on the action
an action. If more than one action is menu.
present, switch to the next action and
display its menu or message.
ENTER Perform the action for the selected
item on the action menu.
Select the next item on the action
menu.
ESC
Close the action menu or message.