Duty Detail Order (Ddo) Sample Format

DUTY DETAIL ORDER (DDO) SAMPLE FORMAT
HEADQUARTERS
(Agency Name)
(Agency Address)
_______(Date)_______
Date
Duty Detail Order No.: ___(number)____
References:
a. Section 4, Rule VII of the 2003 Revised Implementing Rules and Regulation of RA 5487, as amended; and
b. RA 10591, Comprehensive Firearm and Ammunition Regulation Act.
Purpose of Detail: Post Security Service Duties.
Duration/Inclusive Dates of Detail: From (date) to (date). *usually, the duration is 1 month
The following security guards (SGs) are hereby assigned to render post security service duties in place/s indicated
and hereby issued agency/company owned firearms (FA's).
______________________________________________________________________________
NAME OF GUARDS | DESIGNATION | PLACE OF GUARD DUTY | TIME OF SHIFT | FIREARM INFO |
|(indicate PSL & | | | (indicate FA's |
1. (Guard's name) | Expiry dates of | (indicate the name of | 7 PM - 7 AM | Kind, Make/Cal, |
2. (Guard's name) | license per guard| post and address) | 7 AM - 7 PM |Serial number and|
| | | | Validity of license)|
----------------------------------------------------------------------------------------------------------------------
Specific Instructions:
c. Security Guards in this Duty Detail Order (DDO) must be in Security Guard prescribed uniform and shall carry
the issued firearms and when they are in actual performance of guard duty within the compound of the establishment
or property of their client in the place and time specified in this DDO.
d. This Duty Detail Order is not a written authority for security guards to carry their issued firearm/s outside the
premises of the specified post/station nor shall the firearm/s described herein leave the client post/station. Except
under the following circumstances while the security guards are in the following conduction security service duties, a
separate DDO shall be issued with the duration of not more than twenty four (24) hours.
i. While escorting a big amount of cash or valuables outside its jurisdiction or area of operation with or
without the use of armored vehicles.
ii. When transporting agency/company license firearms from agency/company office to post and back for
posting for routine replacement of firearms, repair and recall of PSA firearms.
e. The transport of FA's for routine rotation, posting, repair, etc., beyond 24 hours will require the appropriate
transport Permit from PEO.
f. The issued firearm/s to the guards are licensed and a copy must be in the possession of the guards.

For strict compliance.
___(signature)_____ _____(signature)___
(Name) (Name)
Authorized Bonded Firearms Custodian Opns Manager/Security Officer
AFTER ACTIVITY REPORT FORMAT

(Company Name)
(Company Address)
Date: (date)
For: (Name)
(Position)
Subject: AFTER ACTIVITY REPORT

Re: (Name of Activity) at (address).
_____________________________________________________________
Sir/Ma'am:
Please be informed that on (date), at around (time), (count) of Security Guards from (Agency name) were deployed to
secure the event (name of activity) at (address). The said event/activity started at around (time)by briefing the guards.
(Briefly describe security situation during the activity, how the activity progresses from part to another part and the
measures applied to maintain the security of the event. Inform about the highlights and the audience statistics.)
The said event was successfully and peacefully ended on (date) at around (time), of which no unusual or untoward
incident transpired during the event.
Attached herewith are photos of the event and the deployed Security Guards during the event.
For your information and reference.
(signature)
(name)
(position, area)
MINUTES OF MEETING SAMPLE FORMAT

(Company Name)
(Address)
Date: (Date)
For: (Name)
(Position)
Subject: Minutes of the meeting________________________________
Sir/Ma'am:
Please be informed that on (date), at around (time), the undersigned presided a meeting held at (venue) that were
attended by (number of guard attendees) Security Guards of this Agency that are currently assigned in the different
establishments of (company name) in the AOR.
Minutes of the Meeting discussed were:
 (Duties and Responsibilities of Security Guards assigned at...)

 (Loyalty of Security Guards to the...)
 (Discrepancies in the post...)
 (other minutes)
The meeting adjourned at (time) of (date).
Attached herewith the attendance sheet of Security Guards and their photos taken during the said meeting.
For your information and reference.
(signature)
(Name)
(Position, Area)
AFTER DEPLOYMENT OF GUARD REPORT (SAMPLE FORMAT)
(Company Name
Address)
Date: (Date)
For: (Name)
(Position)
(Company Name)
Subject: AFTER DEPLOYMENT REPORT

Re: Deployment of (Name of Guard) at (Name and Address of Post)_____________
I. INTRODUCTION
1. Reference: (Letter of Directive from/Request of Name to appoint/deploy Guard at Post address...and so on)
2. Date of Deployment: (Date, Time)
3. Deployed by: (Name)
II. NAME AND MISSION OF INSTALLATION
4. The (Name of post) located at (address) with an approximate area of __sq. ms.___ and with estimated distance
of more or less ___km/meters___ from the National Highway. The (Name of post) at (address) is built to provide
(mission of the establishment).
III. PHYSICAL SECURITY:
5. The (Name of post) at (address) was formerly unmanned/previously manned by (outgoing security company,
which pulled out from the post effective ___date___). The said establishment is (describe/specify location, fences,
entrance gate/s, lighting, alarm system, etc.)
CONTACT NUMBERS IN CASE OF EMERGENCY:

NAMES CONTACT NUMBERS DISTANCE FROM ESTABLISHMENT
1. (Nearest Police) (tel/cell phone number/s) (km/meters)
2. (Nearest Military) (tel/cell phone number/s) (km/meters)
3. (Nearest Hospital) (tel/cell phone number/s) (km/meters)
4. (Nearest Fire Station) (tel/cell phone number/s) (km/meters)
6. (Local Government) (tel/cell phone number/s) (km/meters)
IV. OBSERVATION
6. The (Name of post) at (address) is vulnerable in any form of hazards...and so on. The road going to the (post) is
accessible to light and heavy vehicles.
V. RECOMMENDATION
7. Recommend for a possible deployment of night and day shift Security Guards.
8. (other recommendations).
VI. FOR YOUR INFORMATION AND REFERENCE
(Signature)________
(Name)
(Position)

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DUTY DETAIL ORDER (DDO) SAMPLE FORMAT

Purpose of Detail: Post Security Service Duties.

Duration/Inclusive Dates of Detail: From (date) to (date). *usually, the duration is 1 month

Subject: AFTER ACTIVITY REPORT

For your information and reference.

Subject: Minutes of the meeting________________________________

Minutes of the Meeting discussed were:

 (Duties and Responsibilities of Security Guards assigned at...)

The meeting adjourned at (time) of (date).

For your information and reference.

Subject: AFTER DEPLOYMENT REPORT

II. NAME AND MISSION OF INSTALLATION

III. PHYSICAL SECURITY:

CONTACT NUMBERS IN CASE OF EMERGENCY:

VI. FOR YOUR INFORMATION AND REFERENCE

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