Writting Grant Proposals

04677_FMxx_Ward_rev3.
qxd 7/28/11 9:31 AM Page i
© Jones & Bartlett Learning, LLC © Jones & Bartlett Learning, LLC
NOT FOR SALE OR DISTRIBUTION NOT FOR SALE OR DISTRIBUTION
Writing Grant
© Jones & Bartlett Learning, LLC
NOT FOR SALE OR DISTRIBUTION

Proposals That Win © Jones & Bartlett Learning, LLC

NOT FOR SALE OR FOURTH EDITION
DISTRIBUTION NOT FOR SALE OR DISTRIBUTION
Deborah Ward, MA, CFRE

President
Ward and Associates
Winona, Minnesota
© Jones & Bartlett Learning, LLC. NOT FOR SALE OR DISTRIBUTION.

04677_FMxx_Ward_rev3.qxd 8/2/11 10:54 AM Page ii
World Headquarters
© Jones & Bartlett Learning LLC Jones & Bartlett Learning©
Learning,
Jones & Bartlett Jones & Bartlett
International Jones Learning, LLC
& Bartlett Learning Canada
5 Wall Street Barb House, Barb Mews 6339 Ormindale Way
NOT FOR SALE OR MA
Burlington, DISTRIBUTION
01803 London W6 7PA
NOT FOR SALEMississauga,
OR DISTRIBUTION
Ontario L5V 1J2
978-443-5000 United Kingdom Canada
[email protected]
www.jblearning.com
© Jones
Jones & Bartlett Learning books and &products
Bartlett Learning,
are available throughLLC © Jones
most bookstores and online booksellers. & Bartlett Learning, LLC
To contact
NOT
Jones & Bartlett Learning FORcallSALE
directly, OR DISTRIBUTION
800-832-0034, NOT FOR SALE OR DISTRIBUTION
fax 978-443-8000, or visit our website, www.jblearning.com.
Substantial discounts on bulk quantities of Jones & Bartlett Learning publications are available to corporations, professional
associations, and other qualified organizations. For details and specific discount information, contact the special sales
department at Jones & Bartlett Learning via the above contact information or send an email to
[email protected]. © Jones & Bartlett Learning,
LLC
Copyright © 2012 by Jones & Bartlett Learning, LLC, an Ascend Learning Company
All rights reserved. No part of the material protected by this copyright may be reproduced or utilized in any form, electronic
or mechanical, including photocopying, recording, or by any information storage and retrieval system, without written
© Jones & Bartlett
permissionLearning, LLC
from the copyright owner. © Jones & Bartlett Learning, LLC
This publication is designed to provide accurate and authoritative information in regard to the Subject Matter covered. It is
sold with the understanding that the publisher is not engaged in rendering legal, accounting, or other professional service. If
legal advice or other expert assistance is required, the service of a competent professional person should be sought.
Production Credits
Publisher: Michael Brown
Managing Editor: Maro NOT FOR SALE OR DISTRIBUTION
Gartside NOT FOR SALE OR DISTRIBUTION
Editorial Assistant: Teresa Reilly
Production Assistant: Rebekah Linga
Marketing Manager: Grace Richards
Manufacturing and Inventory Control Supervisor: Amy Bacus
© Jones Circle
Composition: & Bartlett
Graphics,Learning,
Inc. LLC © Jones & Bartlett Learning, LLC
Cover Design: Scott Moden
Photo Research Coordinator: Jessica Elias
Photo Researcher: Sarah Cebulski
Cover Image: © Thomas M Perkins/ShutterStock, Inc.
Printing and Binding: Courier Kendallville
Cover Printing: Courier Kendallville
Library of Congress Cataloging-in-Publication Data
Ward, Deborah, 1957-
Writing grant proposals that win / Deborah L. Ward.—4th ed.
p. cm.
Rev. ed. of: Writing grant proposals that win / edited by Deborah Ward. 3rd ed. 2006.
Includes index. © Jones & Bartlett Learning, LLC © Jones & Bartlett Learning, LLC
ISBN-13: 978-1-4496-0467-7 (pbk.)
NOT(pbk.)
ISBN-10: 1-4496-0467-6 FOR SALE OR DISTRIBUTION NOT FOR SALE OR DISTRIBUTION
1. Proposal writing for grants. 2. Fund raising. I. Writing grant proposals that win. II. Title.
HG177.H35 2012
658.15'224—dc23
2011018740
6048
Printed in the United States of America
15 14 13 12 11 10 9 8 7 6 5 4 3 2 1

04677_FMxx_Ward_rev3.qxd 7/28/11 9:31 AM Page iii


Contents
Acknowledgments vii
Introduction ix
About the Author © Jones & Bartlett
xi Learning, LLC

CHAPTER ONE
© Jones & Bartlett Learning, LLC © Jones
The Conceptual & Bartlett Learning,
Framework 1 LLC
Need Statement 2
Objectives 5
Activities 6
© Jones & Bartlett
Personnel Learning, LLC 11 Jones & Bartlett Learning, LLC
©
Evaluation NOT FOR SALE OR DISTRIBUTION
12
Budget 15

NOT FOR SALE OR DISTRIBUTION C H A P T E R T W O
Other Important Features 21
Abstract (or Executive Summary) 21
Table of Contents © Jones & Bartlett Learning,
22 LLC
NOT FOR SALE OR DISTRIBUTION Introduction NOT FOR SALE OR DISTRIBUTION
23
Appendix 24
Dissemination Plan 25
Sustainability 26

CHAPTER THREE
Using Technology 27
NOT FOR SALE ORHardware
DISTRIBUTION NOT FOR SALE
27 OR DISTRIBUTION
Word Processing Software 28
Spreadsheets 28
Graphics 28
iii

04677_FMxx_Ward_rev3.qxd 7/28/11 9:31 AM Page iv
iv Contents
Color 29
Research Aids 29
The Internet 30
© Jones
Online&Submission
Bartlett Learning, LLC
and Grants Management 33 © Jones & Bartlett Learning, LLC
NOT FORTechnology
Other SALE OR DISTRIBUTION 34 NOT FOR SALE OR DISTRIBUTION

CHAPTER FOUR
Understanding Federal RFPs NOT35FOR SALE OR DISTRIBUTION
Catalog of Federal Domestic Assistance

(CFDA) Number 35
© Jones & Bartlett Learning, General
LLC Changes in the Federal
© Jones & Bartlett Learning,
Landscape 44 LLC

CHAPTER FIVE
The Review LLC
Process 47 © Jones & Bartlett Learning, LLC
Understanding Reviewers 47
The Review Setting 48
Review Problems 49

CHAPTER SIX
Private-Sector Funding 51
NOT FOR SALE OR DISTRIBUTIONFinding the Right Funder NOT FOR SALE OR DISTRIBUTION
52
Making Contact 54
Eligibility 56
Developing the Proposal 57
© Jones & Bartlett
The Nature Learning,
of Corporate GivingLLC 59 © Jones & Bartlett Learning, LLC
The Corporate Grant Proposal 60 NOT FOR SALE OR DISTRIBUTION
Private Funder Review Process 61
NOT FOR SALE OR DISTRIBUTIONC H A P T E R S E V E N NOT FOR SALE OR DISTRIBUTION
The Politics of Grantsmanship 63
Educate Your Organization 63

© Jones & Bartlett Learning, Sidestep
LLC Rivalries © Jones & Bartlett Learning,
64 LLC

04677_FMxx_Ward_rev3.qxd 7/28/11 9:31 AM Page v
Contents v
Working with Program Officers 65
Federal Politics 65

NOT FOR SALE ORCDISTRIBUTION
HAPTER EIGHT NOT FOR SALE OR DISTRIBUTION
Never Accept Failure 69
Conclusion LLC
© Jones & Bartlett Learning, 70

CHAPTER NINE
© Jones & Bartlett Learning, LLC Sample Proposals 71 Learning, LLC

© Jones & Bartlett
Proposal #1 72
Proposal #2 75
Proposal #3 79
Proposal #4
© Jones & Bartlett Learning, LLC 83
Proposal #5
NOT FOR SALE OR DISTRIBUTION 89
Proposal #6 118
Proposal #7 177
NOT FOR SALE OR DISTRIBUTIONA P P E N D I X A NOT FOR SALE OR DISTRIBUTION
Federal and Private Websites 195
Federal Websites 195

Federal Agencies 196
Private Websites 196

A P P E NLLC
DIX B © Jones & Bartlett Learning, LLC
Resources 199
Books, Directories, and Guides 199

Periodicals 202
Online Databases 203

APPENDIX C
© Jones & Bartlett Learning, LLC © Jones
State Single Points & Bartlett Learning,
of Contact 205 LLC

04677_FMxx_Ward_rev3.qxd 7/28/11 9:31 AM Page vi
vi Contents

APPENDIX D
© Jones
Sample& Bartlett
Budget Learning,
Forms andLLC
Narratives 209 © Jones & Bartlett Learning, LLC
Project Budget 209
Key Terms 209
APPENDIX E
Sample Federal Forms 229

NOT FOR SALE OR DISTRIBUTIONIndex NOT FOR SALE OR DISTRIBUTION
251

04677_FMxx_Ward_rev3.qxd 7/28/11 9:31 AM Page vii

Acknowledgments
There are several people I need to thank who contributed to this edition. First, thanks to everyone
at Jones & Bartlett Learning who worked with me. I am honored to be one of your authors and
© Jones & Bartlett
appreciate everyone’sLearning, LLC
help with the fourth edition! © Jones & Bartlett Learning, LLC
NOT FOR SALE
Thanks alsoOR DISTRIBUTION
to the NOT
following people who played a critical roleFOR SALEmeOR
in helping putDISTRIBUTION
the Sample
Proposals chapter together: Sam Brown, Phil Schumacher, Ginny Lays, C. Robert May, Catherine
Kolkmeier, Jeannie Floyd, and Becky Farmerie. I also wish to acknowledge the staff members at
various foundations who helped me secure permission to use their websites as samples. Thank
© Jones & Bartlett
you, Learning, LLC for letting me use your
Martha McCabe, © clear
Jonesand&concise
Bartlett Learning,
budget LLCdocument.
justification
NOT FOR SALE ORThank DISTRIBUTION
you to my dear friend, Jan Sams,NOTwho FOR SALE
willingly tookOR
a redDISTRIBUTION
pen to my third edition
several years ago and made many edits. I have incorporated most of her changes and appreciate
her taking the time to read through the third edition, pen in hand!
Thank you to my family and to my friends for your ongoing support and words of encourage-
© Jones
ment as I made my way & Bartlett
through Learning,
another LLCYou mean the world to©me!
manuscript. Jones & Bartlett Learning, LLC
vii

04677_FMxx_Ward_rev3.qxd 7/28/11 9:31 AM Page viii

04677_FMxx_Ward_rev3.qxd 7/28/11 9:31 AM Page ix

Introduction
I tend to view proposal writing as both an art and a science. I believe that everyone can learn the
“science” of proposal writing. At times, it’s the “art” part that seems a bit difficult. However, over
© Jones & IBartlett
the years, have alsoLearning,
learned thatLLC
the more you write grants,©theJones
better &
youBartlett Learning,
can become LLC
at getting
NOTthemFOR SALE
funded ORfollow
if you DISTRIBUTION
the rules set by the funder and if NOT
you canFORwriteSALE
about OR DISTRIBUTION
a project in a
manner that makes sense to the reviewers.
This book is designed to provide you with the fundamental basics of proposal writing: how
to understand a request for proposal (RFP), how reviewers function, and what reviewers look for
in proposal LLCas well as tips to help you
sections, © Jones & Bartlett
create winning Learning,
sections, LLC is now an
how technology
NOT FOR SALEintegral
OR DISTRIBUTION
part of the grantsmanship process, and NOT FOR SALE
resources for youOR DISTRIBUTION
to use to find out about the vast
number of funding opportunities that exist.
This edition goes through the most common proposal sections step-by-step, starting with
the executive summary, followed by needs statement, goals and objectives, activities, personnel,
and budget. © Jones
Then, & Bartlett
additional Learning,
sections LLC
that are sometimes © Jones
required are discussed. It is & Bartlett Learning, LLC
important
to keep in mindNOT FOR
that SALE grant
a standard OR DISTRIBUTION
form still does not exist. You will have NOT FOR SALE
to carefully read OR DISTRIBUTION
each and every RFP for public funders, and all giving guidelines for private funders, to make sure
that your proposal responds appropriately. The sample grants in the last chapter illustrate the
differences in several grant programs while providing you with genuine proposals that resulted
in grant awards.
This edition has been updated to reflect the changes in the grant process since 2005. The
grant process has become more sophisticated and now relies almost entirely on technology. Both
private and public funders are using online applications and eliminating paper proposals. The
Internet is a tool that today’s grant seeker cannot do without. Even the economic downturn in the
NOT FOR SALE2000s has had an impact on grantsmanship. All of these topics are covered in this new edition.
OR DISTRIBUTION NOT FOR SALE OR DISTRIBUTION
In the appendices you will find a number of helpful grant-seeking resources—websites and
information about books, guides, directories, newsletters, and online databases. Also, I’ve
included an updated list of Single Points of Contact, current federal forms, and some sample bud-
gets and budget narratives
© Jones for you toLearning,
& Bartlett use as templates
LLC if the funder you are applying
© Jonesto&does not Learning, LLC
Bartlett
NOTformat
provide a sample FOR to SALE
use. OR DISTRIBUTION NOT FOR SALE OR DISTRIBUTION
My hope is that this book will provide you with the tools that you need to make the
“science” part of the grants process easier. Combine this with your own “art,” or creativity, and
you will craft proposals that win!
NOT FOR SALE OR DISTRIBUTION NOT FORDeborahSALE OR DISTRIBUTION
Ward, MA, CFRE
ix

04677_FMxx_Ward_rev3.qxd 7/28/11 9:31 AM Page x

04677_FMxx_Ward_rev3.qxd 7/28/11 9:31 AM Page xi

About the Author

Deborah Ward, MA, CFRE is a nationally recognized and highly accredited grant writer for
education and nonprofit clients and has her own business, Ward and Associates, based in
© Jones
Winona,&Minnesota.
Bartlett Learning,
She providesLLC © Jones
grant development services, which&include
Bartlett Learning,
project develop-LLC
NOT FOR
ment; SALEresearch
prospect OR DISTRIBUTION NOT FOR
(federal, state, corporate, and foundation SALE
funding OR DISTRIBUTION
sources); RFP analy-
sis; writing and editing of proposals; proposal submission; and evaluation of grants programs.
Her clients have included school districts, education service agencies, foundations, higher edu-
cation institutions, education vendors, local governments, and nonprofit organizations includ-
© Jones & Bartlett
ing aLearning,
museum, anLLC © Jones
EMS organization, a hospital, & Bartlett Learning,
arts organizations, LLC program.
and a leadership
NOT FOR SALEInOR DISTRIBUTION
addition, NOTLutheran
she is a grantwriter for Gundersen FOR SALE ORFoundation
Medical DISTRIBUTION
in La Crosse,
Wisconsin.
Ms. Ward provides grant seeking and proposal writing workshops across the United States
and has presented at local, state, national, and international conferences. She has presented two
workshops for © government
Jones & Bartlett
employeesLearning,
in Guam, LLC
taught a “Grantwriting for©Teachers”
Jones & Bartlett
course at Learning, LLC
NOT
Trinity College FOR SALE
in Washington, DC,ORand teaches grantsmanship to students inNOT
DISTRIBUTION an artsFOR SALE OR DISTRIBUTION
administration
course at Winona State University.
Ms. Ward is a contributing monthly columnist for eSchool News and a former columnist for
Education Grants Alert. Her articles have appeared in Pro Principal, Board and Administrator,
School Planning and Management, Technology and Learning, T.H.E. Funding Source, and Principal.
She has been interviewed for several publications including Education Week and Advancing Phil-
anthropy. In 2005, her book, Writing Grant Proposals that Win, 3rd edition, was published by
Jones and Bartlett Publishers. Her second book, Effective Grants Management, was published by
Jones and Bartlett Publishers in September 2009.
NOT FOR SALE ORWard has over 25 years of experience in the development field in the areas of grantsmanship,
DISTRIBUTION NOT FOR SALE OR DISTRIBUTION
individual donor and corporate solicitations, direct mail appeals, special events, and annual funds.
In 1999, she received her Master of Arts degree in Philanthropy and Development from Saint
Mary’s University of Minnesota. She has the Certified Fund Raising Executive designation from the
Association of©Fund
JonesRaising Professionals
& Bartlett and participated
Learning, LLC in their Executive ©
Leadership
Jones &Institute.
Bartlett Learning, LLC
xi

Writting Grant Proposals

Uploaded by

Copyright:

Available Formats

Writting Grant Proposals

Uploaded by

Document Information

Copyright

Available Formats

Share this document

Share or Embed Document

Sharing Options

Did you find this document useful?

Is this content inappropriate?

Copyright:

Available Formats

Writting Grant Proposals

Uploaded by

Copyright:

Available Formats

04677_FMxx_Ward_rev3.

qxd 7/28/11 9:31 AM Page i

© Jones & Bartlett Learning, LLC

Deborah Ward, MA, CFRE

© Jones & Bartlett Learning, LLC. NOT FOR SALE OR DISTRIBUTION.

© Jones & Bartlett Learning, LLC. NOT FOR SALE OR DISTRIBUTION.

NOT FOR SALE OR DISTRIBUTION

© Jones & Bartlett Learning, LLC

© Jones & Bartlett Learning, LLC. NOT FOR SALE OR DISTRIBUTION.

Catalog of Federal Domestic Assistance

Educate Your Organization 63

© Jones & Bartlett Learning, LLC. NOT FOR SALE OR DISTRIBUTION.

Never Accept Failure 69

© Jones & Bartlett Learning, LLC Sample Proposals 71 Learning, LLC

Federal and Private Websites 195

Federal Websites 195

Books, Directories, and Guides 199

© Jones & Bartlett Learning, LLC. NOT FOR SALE OR DISTRIBUTION.

Sample Federal Forms 229

© Jones & Bartlett Learning, LLC. NOT FOR SALE OR DISTRIBUTION.

© Jones & Bartlett Learning, LLC. NOT FOR SALE OR DISTRIBUTION.

© Jones & Bartlett Learning, LLC. NOT FOR SALE OR DISTRIBUTION.

© Jones & Bartlett Learning, LLC. NOT FOR SALE OR DISTRIBUTION.

© Jones & Bartlett Learning, LLC. NOT FOR SALE OR DISTRIBUTION.

About the Author

© Jones & Bartlett Learning, LLC. NOT FOR SALE OR DISTRIBUTION.

You might also like