EWC 663
SAMPLE MINUTES
Sinar Harapan Sdn Bhd
Minutes of Tenth Executive Committee Meeting
The tenth executive committee meeting of Sinar Harapan Sdn Bhd was held on Thursday, 30
September 2021, at 2.00 p.m. in the Meeting Room.
Present : Dato’ Hafiz Mohamad (Chairperson)
Mr Alex Lee
Mr Qahir Ziyad
Mr Shaheed Ali
Ms Wardina Hassan
Mr Liew Tong Ean
Ms Kamla Devi
Mr Nabil Latif
Mr Adam Shauqi
Ms Nadrah Abdullah (Secretary)
Absent : Ms Serena Tan
1.0 Chairperson’s Welcome Address
The Chairperson welcomed all the committee members and called the meeting to
order at 2.00 p.m.
2.0 Apologies for Absence
Apologies for absence were received from Ms Serena Tan who was on medical leave
for two weeks.
3.0 Minutes of the Previous Meeting
There was an error in the minutes of the previous meeting.
Item 5.1 Mr Qahir Ziyad was in charge of staff training on marketing, not Mr
Shaheed Ali.
As there were no other amendments, Mr Nabil Latif proposed that the minutes be
passed. Ms Kamla Devi seconded the motion.
The Chairperson then confirmed the minutes of the previous meeting as a true
record.
4.0 Matters Arising
Mr Adam Shauqi confirmed that the Sinar Harapan Family Day venue would be the
Forest Research Institute Malaysia, Kepong.
5.0 Special Business: Company Strategies/Strategies to Remain Profitable
5.1 Chairman’s Announcement
The Chairperson announced that there was a need to review expenditure in order to
cut operating costs. He invited the members to come up with suitable suggestions.
The Heads of the relevant departments would have to follow up on the decisions.
5.2 Reduce Inventories to Avoid Overstocking
Mr Alex Lee proposed that the inventories be reduced by 20% and was seconded by
Ms Wardina Hassan.
Mr Qahir Ziyad proposed to look into the viability of reducing stock before deciding.
It was seconded by Mr Liew Tong Ean.
After a short discussion, the proposals were put to vote.
It was resolved by a majority of 6 to 4 that the company look into the viability of
reducing stock before deciding.
5.3 Review Staff Remuneration Scheme
Ms Nadrah Abdullah proposed that the entertainment allowance be discontinued.
The motion was seconded by Mr Shaheed Ali.
Ms Kamla Devi proposed that the entertainment allowance be reduced by 40%. Mr
Adam Shauqi seconded the motion.
After much discussion, the proposals were put to the vote.
It was resolved by a majority of 7 to 3 that the entertainment allowance be reduced
by 40%.
5.4 Improve Marketing Strategies
Mr Shaheed Ali proposed aggressive sales and discounts be offered, and Mr Nabil
Latif seconded the motion.
It was unanimously resolved that the aggressive sales and discounts be offered.
It was unanimously dropped.
6.0 Any Other Business
Ms Wardina Hassan suggested that the company organize a visit to Ms Serena Tan
as she had a minor operation the previous week. Everyone agreed and the Chairman
put Ms Wardina Hassan in charge of organizing the visit.
7.0 Date of Next Meeting
The next meeting would be held on 7 October 2021, at 9.00 a.m. in the Meeting
Room.
8.0 Close
There being no other matters, the Chairperson thanked all the committee members
for their participation and adjourned the meeting at 4.00 p.m.
________________ ________________
Approved by Date
Dato’ Hafiz Mohamad
(Chairperson)
Nadrah Abdullah
_______________
Recorded by 30 September 2018
Ms Nadrah Abdullah
(Secretary)
HL/03/11
