Overview and Key Features of Oracle iSupplier Portal

Overview of iSupplier Portal

1. Oracle iSupplier Portal enables secure, self-service business transactions between

companies and their suppliers. 
2. It provides suppliers with the ability to use a standard Web browser to directly manage
business transactions and access secure information.
3. Oracle iSupplier Portal provides a collaborative platform for a buyer to manage
relationships with their global supply base. With Oracle iSupplier Portal, suppliers can
receive immediate notifications and respond to events in the purchasing and planning
process.
4. Oracle iSupplier Portal provides the framework that enables buyers and suppliers to
communicate key business transactions while enabling the ability to search, monitor,
revise, and review.

Oracle iSupplier Portal Setup steps and Profile Options

iSupplier Portal Prerequisites & Responsibilities

 The only Implementation Prerequisite for using iSupplier Portal is to have a fully
licensed version of Oracle Purchasing with all mandatory setups in place. 

 Oracle iSupplier Portal provides the following Responsibilities for accessing the features
of iSupplier:

1. iSupplier Portal Full Access – Gives full access to the supplier related functionality for
the business process related to Oracle Purchasing.
2. Procure to Pay Supplier View – Gives view access to the supplier related functionality
for the business process related to Oracle Purchasing.
3. Plan to Pay Supplier View – Gives view access to the supplier related functionality for
the business process related to Oracle Purchasing and Oracle Supply Chain Planning.
4. Source to Pay Supplier View – Gives view access to the supplier related functionality
for the business process related to Purchasing and Oracle Sourcing.
5. Supplier User Administration – Used by Buyer Administrators for setting up
maintaining Supplier User accounts.
6. Supplier Profile Administration – Used by buyer administrators to review prospective
vendor registration requests and to administer supplier profiles.
7. iSupplier Portal Internal View – Used by Internal users of the Buying Company.
Core Features of Oracle iSupplier Portal

 Purchase Order Collaboration.

1. View and Acknowledge Purchase Orders.

Oracle iSupplier Portal enables suppliers to view purchase order detail, such as terms and
conditions, lines, shipments, and attachments. When a suppliers navigate to the Purchase
Orders page, they can view all of their purchase orders.

Buying companies may request acknowledgement of a purchase order in order to ensure

the supplier has received, reviewed the details of, and accepted or rejected a purchase
order. If a buying company requests acknowledgement of a purchase order, suppliers
receive a notification requiring their response. Suppliers may then acknowledge purchase
orders online, or accept or reject the order using notifications. When suppliers respond to
a purchase order acknowledgement, the system automatically updates the purchase order
and sends notification to the buyer.

2. Submit Purchase Order Change Requests and Split Shipments.

Oracle iSupplier Portal enables suppliers to request changes to purchase orders when
modifications are needed to fulfill an order. Suppliers can request changes during or after
purchase order acknowledgement.

In some cases, a supplier can only partially ship the quantity of goods ordered for a given
date. In this case, suppliers may submit a split shipment change request. This request
informs the buyer the number of items that the supplier can deliver and their delivery
date. Suppliers may also submit cancellation requests if for any reason they cannot fulfill
the order.

3. Manage Deliverables.

When buying companies implement Oracle Procurement Contracts, they may assign
deliverables to purchase orders. Deliverables are tasks to complete to achieve a certain
outcome or business objective. The supplier can use the deliverables information to track
projects for compliance reasons and to reduce risk. Suppliers can view deliverables as well as
update their status.

4. View agreements and purchase order revision history.

Supplier agreements are purchase agreements suppliers have made with the buying
company. On the Supplier Agreements page, suppliers can review details of agreements
and the corresponding releases (orders) that have been created for a particular agreement.
 Suppliers may also view purchase order revision histories. The Purchase Order
Revision History page enables you to search for details on the revision history of a
purchase order. Using search criteria, suppliers can get a summarized list of revised
purchase orders.

 Shipment Notices.

1. Submit Advance Shipment and Advance Shipment Billing Notices.

Oracle iSupplier Portal enables suppliers to create both advance shipment notices and advance
shipment billing notices that alert the buying company of upcoming shipments. Oracle iSupplier
portal also allows the supplier to expedite receipts and payments for the buying company.
Suppliers can create shipment notices online or use a spreadsheet to upload shipment notices.

2. Inbound Logistics.

If buying companies are responsible for a arranging the packaging and shipping of
material, they may ask their suppliers to submit a routing request. A routing request
notifies buyers when goods are ready for shipment. Suppliers may upload a routing
request using spreadsheets.

On the Routing Response page, suppliers may search for and view details of routing
responses (after a buyer has responded to them). When buying companies receive routing
requests from suppliers, buying companies review and plan the optimum route. The
system sends a response with shipping instructions and carrier details to the supplier, so
that the supplier can view the response details on the Routing Response page

3. View Delivery Schedules and Overdue Receipts.

On the Delivery Schedules Results page, suppliers can determine deliveries that require
scheduling or are past due.

On the Overdue Receipts Results page, suppliers can view the details of past-due
purchase order shipments as well as receipts and returns. On the Receipts Transactions
page, suppliers may also review a historical view of all receipts that have been recorded
for their shipped goods
 Invoices and Payments.

1. Invoice Information.

If buying companies have implemented Oracle Payables, suppliers may submit invoices
online based on purchase order lines that they have fulfilled. Suppliers can create
invoices against open, approved, standard purchase orders, or blanket releases that are not
fully billed. They can also enter a credit memo against a fully billed purchase order as
well as invoice against multiple purchase orders.

On the Invoice Summary page, suppliers can view the history and status of all invoices
from their buying company.

2. Manage Payment Information.

Payment inquiry in Oracle iSupplier Portal enables suppliers to view the history of all the
payments to the invoices that buying companies have completed.

 Inventory Management

1. Manage Product Information.

On the Product tab in Oracle iSupplier Portal, suppliers may easily access and view information
about products the buying company provides. Using item numbers, suppliers may also view
demand forecasts and various transactions. Suppliers can also maintain certain item
information, such as manufacturing and order modifiers.

2. On-Hand Inventory.

On the On-Hand Items page, suppliers can view their item inventory information. By viewing
invoice items, suppliers can view on-hand item inventories, item locations, lots, and serials.

3. Vendor Managed Inventory.

Vendor Managed inventory enables suppliers to manage the inventory at their customers'
location. Customers can set up the minimum and maximum stock levels required for an item
enabled for maintenance by a supplier. Using Oracle iSupplier Portal, suppliers can view these
minimum and maximum levels and also view the current on-hand quantities for that item at the
customer location.
 4. Consigned inventory

Oracle Procurement, along with Discrete Manufacturing supports maintaining consigned

inventory for an item. Buying companies can enable items to have consigned inventory. Having
consigned inventory enables the supplier to maintain the stock at the buying company location.
Oracle iSupplier Portal enables suppliers to view on-hand stock for consigned items as well as
associated procure-to-pay transactions.

 Supplier Management.

1. Vendor and Supplier User Registration.

Suppliers register their companies as a prospective vendor in Oracle iSupplier Portal to let their
buying companies know that they are interested in establishing a business relationship. After
supplier companies are registered, additional supplier users within that company can be
registered to access and use Oracle iSupplier Portal.

2. Supplier Profile Management.

Supplier Profile Management enables suppliers to manage key profile details that
establish or maintain a business relationship with their buying company. This profile
information includes address information, names of main contacts, business
classifications, banking details, and category information about the goods and services
suppliers provide to their buyers.

Supplier User Registration Flow

Supplier Selection Process for iSP

Initial Supplier Setup

Registration Confirmation

Password Management

Initial Supplier Log-in

Supplier User Administrator sends registration invitation to supplier user.

Supplier User receives an email Notification with the link for the Registration Process.

Once the user clicks on the link, the Registration page opens up wherein the User enters the
details like, Frist Name, Last Name, Phone Number.

Supplier User Administration gets a notification requesting for action on the Registration of the
Supplier User xxxx_xxxxx @gmail.com

Once the registration has been Approved, Supplier User will get an email notification with the
link to the iSupplier Portal along with Username and Password details.

By clicking on the logon link, user is redirected to the iSupplier Portal.

Acknowledge Purchase Order Flow

Purchase Order Acknowledgement: The following process flow shows the entire flow from PO creation
in Oracle Purchasing to Oracle iSupplier
In Oracle Purchasing, the buyer creates the purchase order, and the process sends notification to the
supplier. The supplier then acknowledges the purchase order, and optionally can reject shipments and
make changes to a purchase order line or shipment. After making any optional changes, the supplier
submits the acknowledgement. The buyer receives notification in Oracle Purchasing, and responds to
the change request submitted during acknowledgement. The purchase order is revised automatically in
Oracle Purchasing. The supplier receives notification of the revised purchase order and can view the
revised purchase order in Oracle iSupplier Portal.

Create Advanced Shipment Notice or Advanced Shipment Billing Notice

Create ASN/ASBN Flow

Create Invoice

To create in invoice, the supplier searches for and selects the purchase orders to invoice and clicks Add
Items to Invoice List. The supplier then enters the quantity shipped, taxable status, and any additional
changes. The supplier then enters the invoice number, date, and description. If supplier would like to
save the invoice and return to it later, the supplier clicks Save For Later. If supplier would like to submit
the invoice, the supplier clicks Submit Invoice.

Implementing Supplier User Management

Overview of Supplier User Management:

Before supplier users can start accessing Oracle iSupplier Portal application, a user account
needs to be provided to them.

 Typically, user account creation is a function that system administrators perform, but the
Supplier User Management feature allows designated users within the buying
organization to create and manage external user accounts.

 These designated users can register new supplier user accounts and update user details to
alter the supplier users profile and access rights.

 The supplier user registration process is flexible and gives buyers control over the
registration process. Ways buyers can register supplier users include:

1. A Supplier User Administrator can invite the supplier user to register.

2. If Sourcing Buyers know the supplier users e-mail address, buyers can invite suppliers
while creating negotiations.
3. If Supplier User Administrators know all the required information, they can register
supplier users directly.

Below are the screenshots for the isupplier Functions