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Travel Claim Guide - Desktop View

1. The document outlines the Eye-Share travel reimbursement process for seafarers. It details the log-in/sign-in process and how to submit a reimbursement claim through the Eye-Share system. 2. To submit a claim, seafarers must log in and select the appropriate reimbursement type, input mandatory information like dates and amounts, attach receipts as documentation, and submit the claim for approval. 3. All submitted claims are subject to verification before reimbursement is approved or rejected. Claims must only include receipts from one vessel assignment.

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Jay Filio
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1K views6 pages

Travel Claim Guide - Desktop View

1. The document outlines the Eye-Share travel reimbursement process for seafarers. It details the log-in/sign-in process and how to submit a reimbursement claim through the Eye-Share system. 2. To submit a claim, seafarers must log in and select the appropriate reimbursement type, input mandatory information like dates and amounts, attach receipts as documentation, and submit the claim for approval. 3. All submitted claims are subject to verification before reimbursement is approved or rejected. Claims must only include receipts from one vessel assignment.

Uploaded by

Jay Filio
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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EYE-SHARE TRAVEL REIMBURSEMENT PROCESS

DESKTOP VIEW

Log-in/Sign-in Process (One-time and requires verification):


1. Open your browser either in computer or smart mobile devices and enter the address
https://eye-share.osm.no
2. You will be given 3 option to log-in as shown in below screenshot:

3. By choosing any of the sign-in 3 option, your browser will be directed to the site of the chosen
sign-in option. Fill in your existing credential in the chosen sign-in option.
4. Upon completion, your browser will be back to Eye-share website and will be prompted with the
following message:

5. Verification will be done by OSM personnel and you will be notified by email once your account
is verified.
EYE-SHARE TRAVEL REIMBURSEMENT PROCESS
DESKTOP VIEW
Submitting a Reimbursement Claim:
1. Log-in to https://eye-share.osm.no using the verified credential.

2. On the main screen, hover mouse pointer to then to

3. You will be prompted with the following pop-up box:

4. Click the ‘Type’ drop down menu and select the appropriate reimbursement type:

On-/Offshoring – for all regular crew reimbursement


Training – for all crew reimbursement connected to training activity
5. After choosing the appropriate ‘Type’, click ‘Save’.

6. You will be directed to Eyeshare Travel main screen:


EYE-SHARE TRAVEL REIMBURSEMENT PROCESS
DESKTOP VIEW

7. On the left side of the screen, highlighted rows are mandatory, and seafarer must encode the
needed information [rest of the information are already pre-filled]:

Note: Start date and End date must cover the dates on all the receipts that will be submitted. If
Receipt date is beyond the cover date, it will prompt an error.

8. In the lower part of the screen, click [to remove a previously generated line, click ]

9. Click
10. A pop-up box will be shown, similar to below:
EYE-SHARE TRAVEL REIMBURSEMENT PROCESS
DESKTOP VIEW

11. There are two ways to attach a file to a claim.


a. Click ‘New attachment’ then search for the file you will be submitting.
b. Search for the file you will be submitting, then drag it to the pop-up box.
12. If there’s a need for additional attachment, click ‘Click here’.
13. If done, click ‘Ok’

14. Next column is ‘Expense date’ – input the date indicated in the attachment.

15. Next column ‘Expense type’ – need to identify the category of expense attached. Click the
magnifying icon.

16. Select the appropriate ‘Expense type’ from the drop-down, then click ‘Select’.
EYE-SHARE TRAVEL REIMBURSEMENT PROCESS
DESKTOP VIEW

17. Next 3 columns require input according to the attachment [Description, Amount & Currency]:

18. If all receipts were added, you can insert a comment by clicking the call-outs icons (optional)
before submitting a claim by clicking the thumbs-up icon.

Click this icon for submit, if


all receipts are included

By hitting this icon, seafarer


can add comment to the
claim to be submitted

19. Log-out.

Notes:
• All submitted claims are still subject to verification and approval. You can always log
into the system to check the status – be it approved or rejected.
• All receipts in the travel claim must only be associated to one vessel assignment.
• Claims for other vessel must be submitted as a new/separate travel claim.
• Should there be concerns or clarification needed, please direct to
[email protected].
EYE-SHARE TRAVEL REIMBURSEMENT PROCESS
DESKTOP VIEW

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